Village of Bolingbrook Board of Trustees met Sept. 26

By Philip Gonzales

Oct 24, 2023

Village of Bolingbrook Board of Trustees met Sept. 26.

Here is the agenda provided by the board:

PLEDGE OF ALLEGIANCE:

A. ROLL CALL:

B. APPROVAL OF MINUTES:

1. Regular Meeting of September 12, 2023

C. APPROVAL OF AGENDA:

D. APPROVAL OF APPOINTMENTS - BOARDS AND COMMISSIONS:

1. Mayor

a. Commission Appointments/Reappointments

1. Arts Council Commission

New Appointments

Jessica Gaffney - Commissioner

Three Year Term

Leanora Moore - Commissioner

Three Year Term

E. REPORTS OF OFFICERS:

1. Mayor

a. Proclamations

1. Citizens Against Abuse - October 2023 .

b. Presentations

1. VFW Fire EMT of The Year 2022 - Tara Moser, Badge #7153

Presented by Commander Grey Palmer

40/8 Fireman of The Year 2022 - Tara Moser, Badge #7153

Presented by Commander Thomas Mlynek

American Legion Policeman of The Year 2022 - Jon Moritz, Badge #1102

Presented by Commander Hershel Nelson

2. Public Comments - Agenda Items Only**

3. Staff

a. Bill Approval

Bill Listing A: $ 901,594.89

Bill Listing B: $ 137,437.77

Total $1,039,032.66

b. Tax Receipts

1. July 2023 State Income Tax: $662,702.84 a 1.7% Increase from a Year Ago

2. June 2023 Sales Tax: $3,725,953.79 a 5.4% Decrease from a Year Ago

3. July 2023 Motor Fuel Tax: $263,807.78 a 5.4% Increase from a Year Ago

4. June 2023 State Administrative Fee: $30,474.70

F. RESOLUTIONS

1. Resolution (23R-080) Approving Proposal from EMCOR Services Team Mechanical for Removal and Replacement of HVAC Rooftop Unit at Bolingbrook Golf Club - 2001 Rodeo Drive

Current system is twenty plus years old, overheats and condenser has hail damage

New unit energy efficient and comes with warranties

Cost of $41,758.00

Reviewed and approved by Public Services Committee

2. Resolution (23R-081) Approving Proposal from F.H. Paschen, S.N. Nielson & Associates LLC for Rehab of the Bolingbrook Golf Club Cart Path, Clubhouse Patio, and Installation of Temporary Access Road - 2001 Rodeo Drive

Current path is more than twenty years old

Clubhouse Patio to be redone and extended

Cart path cost of $1,600,000.00, Clubhouse Patio cost of $100,000.00, Temporary Access Road cost of $50,000.00 Total $1,750,000.00

Reviewed and approved by Public Services Committee

3. Resolution (23R-082) Approving Proposal from F. H. Paschen, S.N. Nielsen & Associates LLC for Painting of Foyer and Floor Replacement in Lobby Entrance - Bolingbrook Golf Club 2001 Rodeo Drive

Competitvely bided on through Job Order Contracting (JOC)

Painting of foyer entrance

Replacement of flooring in lobby entrance

These two area locations have not been updated since opening of the Golf Club

Cost of $85,000.00

Reviewed and approved by Public Services Committee

4. Resolution (23R-083) Approving Proposal from American Floor Coatings, for Replacement of Epoxy Floor in Public Works Garage - 299 Canterbury Lane

Garage flooring is original flooring and has had no repairs

Floor is peeling, cracking, age related wear, and down to bare pavement in many areas

Without proper epoxy coating salt will also continue to damage existing concrete flooring

Three proposals received.

Approved capital purchase - Cost $110,000.00 - $35,000.00 under budgeted amount

Reviewed and approved by Public Services Committee

5. Resolution (23R-084) Approving Proposal from DeSitter Flooring, Inc. for Replacement of Flooring in Administration Area at Public Works Facility - 299 Canterbury Lane

Current vinyl composite tile is peeling, cracking, has age related wear, and missing in some areas which can cause a safety issue

Three proposals received

DeSitter Flooring is the lowest union proposal and has done other flooring projects at Town Center

Three proposals received.

Approved capital purchase - Cost $39,552.74 $5,747.26 under budgeted amount

Reviewed and approved by Public Services Committee

6. Resolution (23R-085) Approving Proposal from Homer Tree Care Inc. for Residential Block Tree Trim

Located on Village properties and parkways in residential areas

General tree pruning

Clearances for street lighting, vehicles, and pedestrians

Approximately 6,000 trees

Cost $375,000.00 - $150,000.00 over budged amount

Reviewed and approved by Public Services Committee

7. Resolution (23R-086) Approving American Veteran Industries, LLC and J. Hassert Landscaping, Inc. Proposals for Fall Tree Replacement

Replacement of dead/diseased trees - Approximately 800

Six requests for proposals were sent out and five were received

J. Hassert and American Veteran were lowest quoted pricing at cost of $435.00 per tree

Reviewed and approved by Public Services Committee

8. Resolution (23R-087) Approving a Purchase of Replacement Traffic Cabinets from Traffic Control Corporation

Used for operation of traffic signal

Two units for stock in the event of an emergency replacement needed

Includes all hardware

Per unit $32,556.00 Cost of $65,112.00

Reviewed and approved by Public Services Committee

9. Resolution (23R-088) Approving Assignment of Agreement with ESI Consultants, Ltd., (17R-011) for Engineering Services for Phase 1 and Phase 2 Roadway Improvements - Kings Road from Rodeo Drive to Remington Boulevard and Change Order (23R-006) to Gonzalez Companies, LLC

ESI was merged with Gonzalez

No change in terms of contract or impact on cost

No change in staff that service this contract

10. Resolution (23R-089) Approving Assignment of Retirement Plan Advisory Consulting Services Agreement with Mesirow Financial Investment Management, Inc. (23R-089) to Creative Planning, LLC

Village of Bolingbrook's 457 plan with Nationwide

Mesirow Financial Investment Management, Inc. is merging with Creative Planning Holdco, LLC

Former retirement advisory services were through Mesirow Financial Investment Management, Inc.

Will not affect terms of original agreement, including fees or services

Mesirow merged this part of its' business with Creative Planning, LLC

G. ORDINANCES

1. Ordinance (23-032) Approving Plat of Vacation of 10' Public Utility and Drainage Easement Between Lot 22 and 23 in Americana Estates Unit 1

One house is being built on two lots

Eliminating the need for easement or drainage

H. PUBLIC COMMENTS - GENERAL**

I. TRUSTEES' COMMENTS AND REPORTS:

J. EXECUTIVE SESSION: