Village of New Lenox Board of Trustees met April 10.
Here are the minutes provided by the board:
CALL TO ORDER
The Regular Meeting of the New Lenox Village Board of Trustees was called to order at 7:02p.m. by Mayor Baldermann in the Council Chambers of the New Lenox Village Hall.
PLEDGE OF ALLEGIANCE
ROLL CALL
Upon Roll Call by the Clerk, the following members of the corporate authorities answered “Here” or “Present”:
Trustees Smith, Butterfield, Madsen, Finnegan, Christopherson and Mayor Baldermann
QUORUM
There being a sufficient number of members of the corporate authorities in attendance to constitute a quorum, the meeting was declared in order.
OTHER OFFICIALS IN ATTENDANCE
Also, in attendance were the Village Administrator Kurt Carroll, Village Clerk Laura Zilinskas, Assistant Village Administrator/Community Development Director Robin Ellis, Finance Director Kim Auchstetter and Attorney Chris Spesia.
PROCLAMATION – National Donate Life Month
Mayor Baldermann, on behalf of the Village Board, proclaimed the month of April, 2023 as National Donate Life Month.
PUBLIC HEARING – FY – 2023-2024 Budget
Mayor Baldermann opened the public hearing at 7:08pm. At that time the Village Clerk provided proof of notice, there were no speakers to swear in.
Ms. Auchstetter reported the 2023-2024 budget has not changed since the Council of the Whole meeting on March 20th. The operating budgeted revenue is $62,229,726.00 and operating expenditures is $53,294,415.00. We did address a lot of the strategic priorities.
• We are maintaining over 8-month of general fund balance which exceeds the 25% target
• For the 14th-year we are rebating 100% of the Village’s portion of the property taxes
• We are purchasing land for development and redevelopment • Additional employees
• Providing education and training to staff
• Updating our performance appraisals
• Infrastructure, maintenance & improvements
• Water main replacements
• Improving the Village Commons
• Cedar/Haven intersection
• Expanding our roadway overlay program
Ms. Auchstetter added we are installing new filing system in the Community Development area of the Village Hall.
Mayor Baldermann closed the public hearing at 7:11pm.
There were no questions from the Village Board.
CONSENT AGENDA
Motion to approve 5 items on the CONSENT AGENDA was made by Trustee Smith and seconded by Trustee Finnegan
A - Minutes of the Regular Meeting – March 13, 2023
B - Minutes of the Council of the Whole Meeting – March 20, 2023
C - Minutes of the Regular Meeting – March 27, 2023
D - Resolution #23-09 Declaring Arbor Day in the Village of New Lenox – April 28, 2023
E - Raffle License for 2023 – New Lenox Youth Football Association Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Finnegan, Butterfield, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
ORDER OF BUSINESS
Consideration for Approval of an Extension of Construction Schedule – The Landing Business Center
Ms. Ellis reported the developer of the Landings Business Center, is requesting an extension of the construction schedule. A letter in the packet confirms the developer’s intent to move forward with the building as soon as possible and requests an extension to the P.U.D. The developer has submitted a revised construction schedule, which anticipates site work beginning in October, 2023.
No questions from the Village Board.
Motion to approve the extension was made by Trustee Smith and seconded by Trustee Scalise.
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Finnegan, Butterfield, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
Consideration for Approval of a Request for a Waiver of Permit Fees – Hibernia Park - New Lenox Community Park District
Greg Lewis, representing the NLCPD is requesting to waive the $2,720.00 permit fee for their proposed project for the Multi-Use Building and Hibernia Park renovations.
Motion to approve request was made by Trustee Madsen and seconded by Trustee Butterfield.
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Finnegan, Butterfield, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
4 April 10, 2023
ABSENT: 0
The motion carried.
Consideration for Approval of an Ordinance #3052 Authorizing the Execution of an Annexation Agreement – Laraway Road Development Program – 2nd Read
Ms. Ellis stated these are the properties at the northeast and southeast corners of Cherryhill Road and Laraway Road. The public hearing on the Annexation Agreement was on March 13th where there were no speakers. Ms. Ellis reported there are a couple of changes since that meeting. Currently there are two owners of the properties, the one that owns the north property is going to be buying the south property so language has been added similar to other Annexation Agreements saying that the agreements and the ordinances would be executed but not recorded until they provide us with proof that the sale has gone through. The property is contiguous to the Village. Ms. Ellis stated at the last meeting there was some discussion about road improvements and utility extensions so the agreement has been revised and will now require Cherryhill Road improvements to be 28-feet of pavement and curb and gutter on both sides. She went on to say the way the Annexation Agreement is written the north segment would be done with the first development on the north side of Laraway Road and the southern segment would be done the first development on the south side of Laraway Road as well as the utility improvements that coincide with what Public Works and the Engineering Department are recommending. Since all of the comments have been addressed Staff is recommending the Board take action.
Trustee Smith asked if the 28-foot pavement is enough for the truck traffic. Ms. Ellis stated that Cherryhill Road is not designated truck route. Trustee Smith stated then we will need to enforce that.
Mayor Baldermann said Cherryhill Road is not a truck route but it gets used by trucks every day. He said north of Spencer Road on Cherryhill Road, where there is development and a business park, the road was finished on the east side of the street but the west side was not done. Mayor Baldermann stated that he had talked to the City of Joliet who said it is their responsibility but they do not have the money for the needed improvements. When Northern Builder’s built their building and were required to do the improvements Joliet did not do their part. Mayor Baldermann said we will do our part.
Ms. Ellis stated the segment of Cherryhill Road adjacent to these properties would come under our jurisdiction so we will have the ability to enforce the truck loads.
Trustee Smith added as there is more development on Cherryhill Road we can tell them that Cherryhill Road will not be a truck route.
Mayor Baldermann said once we annex this property to the Village, from Laraway Road north through this property, we can say this is not a truck route, even if the county wants to change the road to a truck route, they can’t control the Village’s portion of the road.
Motion to approve ordinance was made by Trustee Finnegan and seconded by Trustee Scalise.
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Finnegan, Butterfield, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
Consideration for Approval of an Ordinance #3053 Annexing Certain Property – Laraway Road Development Program – 2nd Read Motion to approve ordinance was made by Trustee Scalise and seconded by Trustee Finnegan
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Finnegan, Butterfield, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
Consideration for Approval of an Ordinance Rezoning Property – Laraway Road Development Program – 2nd Read
Motion to approve Ordinance # 3054 was made by Trustee Butterfield and seconded by Trustee Smith
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Finnegan, Butterfield, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
Consideration for Approval of a Contract – Public Hearing Signs Ms. Ellis reported out contract with our current vendor is expiring so Staff published a notice in the paper and issued a request for proposals. We received one sealed proposal from Integrity Signs in Mokena who is the company that has been performing the services for us. Staff has been happy with their service so Staff recommends approval of a 4-year contract.
Motion to approve the contract was made by Trustee Finnegan and seconded by Trustee Scalise
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Finnegan, Butterfield, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
Consideration for Approval of a Resolution #23-10 Amending FY 2022- 2023 Annual Comprehensive Budget
Motion to approve resolution was made by Trustee Butterfield and Trustee Smith Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Finnegan, Butterfield, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
Consideration for Approval of a Resolution #23-11 Adopting FY 2023- 2024 Annual Comprehensive Budget
Motion to approve resolution was made by Trustee Butterfield and seconded by Trustee Madsen
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Finnegan, Butterfield, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
REPORTS AND COMMUNICATION FROM VILLAGE OFFICIALS MAYOR
Mayor Baldermann commented on the recent election. He thanked everyone who put their name on a ballot and congratulated the ones who got elected.
VILLAGE ATTORNEY
No report.
VILLAGE ADMINISTRATOR
Mr. Carroll reported there will not be a Council of the Whole meeting in April.
Mayor Baldermann thanked the Village Clerk and Staff for doing a great job during the early voting.
Trustee Butterfield echoed what Mayor Baldermann said.
PAYROLL & DISBURSEMENTS
Trustee Butterfield made the motion to approve our bi-monthly disbursements in the amount of $1,342,942.69. In addition to these disbursements, approval is needed for a payroll in the amount of $414,465.23 paid on April 6, 2023.
Trustee Madsen seconded the motion.
Upon roll call, the vote was:
AYES: 7 Trustees Smith, Scalise, Finnegan, Butterfield, Christopherson, Madsen and Mayor Baldermann
ABSTAIN: 0
NAYS: 0
ABSENT: 0
The motion carried.
QUESTIONS AND/OR COMMENTS FROM THE FLOOR
No comments from the audience.
TRUSTEE COMMENTS
Trustee Smith
Trustee Smith asked residents to careful of children during this nice weather.
Trustee Smith commented on the recent election. He asked candidates to take their signs down.
Trustee Butterfield
Trustee Butterfield commented on the new development at Route 6 and I-355.
Trustee Madsen
Trustee Madsen had no comments.
Trustee Christopherson
Trustee Christopherson thanked the voters.
Trustee Scalise
Trustee Scalise had no c0mments.
Trustee Finnegan
Trustee Finnegan thanked the voters.
Trustee Finnegan announced that an opportunity has come up that is taking him out of the state, therefore this will be his last meeting. He thanked the Mayor and Village Board.
Mayor Baldermann thanked Trustee Finnegan for his service to the community.
ADJOURNMENT
Motion to adjourn the meeting made by Trustee Finnegan and seconded by Trustee Smith. Upon voice vote, the motion carried. The Regular Meeting of the Village of New Lenox Board of Trustees held on April 10, 2023 adjourned at 7:37pm.
https://www.newlenox.net/files/documents/VillageBoardofTrusteesMinutes04-10-23102741042523AM1487.pdf
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