City of Joliet Communication, Technology & Information Systems Committee met July 20.
Here are the minutes provided by the committee:
ROLL CALL
Present
Councilwoman Sherri Reardon, Councilwoman Bettye Gavin and Councilman Cesar Guerrero
APPROVAL OF MINUTES
The Minutes 6-1-22 were approved
CITIZENS TO BE HEARD ON AGENDA ITEMS
None
This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak.
LASER FICHE DOCUMENT MANAGEMENT PROJECT UPDATE
Chris Sternal, IT Manager, provided on update on the Laser Fiche project. Mr. Sternal stated that the Information Technology and City Clerk's office are researching a new document management system call Laser Fiche to replace the current system called Content Verse. He stated that Laser Fiche can help they city digitize documents management and storage. He also stated that the system allows for forms automation making the approval process more efficient. Mr Sternal stated that phase 1 of this project will cost $190,000. This was recommend for approval.
CITY HALL PHYSICAL SECURITY PROJECT UPDATE
Chris Sternal, IT Manager, provided an updated on upgrading our physical security in City Hall. Mr. Sternal stated that this upgrade allows for more modern technology using the Genetic system which is currently implemented at the police station. He stated that new functionality will be added allowing the city to set door access policy such as automating the door open and lock schedule. He stated that this project allows for role-based security which means your role will specify what areas of the building you can access. Mr. Sternal also stated that this new security system allows the city to keep track of where employees have accessed. This is a budgeted project that will cost approximately $195,000. This was recommend for approval.
NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR
RECOMMENDATION
None
PUBLIC COMMENT
None
This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak.
CLOSED SESSION to discuss the following subjects:
N/A
ADJOURNMENT
This was adjourn.
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