City of Joliet Public Service Committee met Dec. 20.
Here are the minutes provided by the committee:
ROLL CALL
ALSO PRESENT: Allison Swisher - Director of Public Utilities, Tony Anczer - Deputy Director - Engineering, Mike Todorovic - Deputy Director of Public Works, Jeff Price - Superintendent - Motor Maintance, and Derek Conley - Director of Economic Development
APPROVAL OF MINUTES
A motion was made by Councilman Morris, seconded by Councilman. Hug, to approve the Minutes of the December 6, 2021 Public Service Committee Meeting.
The motion carried by the following vote:
Aye: Hug and Morris
Absent: Gavin
Minutes - December 6, 2021
ID-565-20
CITIZENS TO BE HEARD ON AGENDA ITEMS
None at this time.
This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak.
CONTRACTS
a. Award of Contract for the Motor Fuel Purchase - 2022 - REVISED
TMP-2876
Jeff Price, Superintendent of Motor Maintenance, discussed the Motor Fuel Purchase contract, for the purchase of Unleaded Fuel from AL Warren Oil Co. and Grade #2 Diesel Fuel from Gladieux Trading & Marketing Company, LP.
b. Award of Public Utilities Electrical Maintenance Service Contract - 2022 to Elliott Electric, Inc. in the amount of $239,625.00
TMP-2869
Allison Swisher, Director of Public Utilities, discussed the 2022 Electrical Maintenance Service Contract, in the amount of $239,625.00, on behalf of Elliott Electric, Inc.
c. Award of Contract for the Laraway Road Water Tower Reconditioning Project to Era Valdivia Contractors in the amount of $1,567,000.00
TMP-2902
Allison Swisher discussed the Laraway Road Water Tower Reconditioning Project, in the amount of $1,567,000.00, on behalf of Era Valdivia Contractors. Also discussed was the Construction Engineering Services Agreement, in the amount of $106,379.00, on behalf of KLM Engineering.
Award of Contract for the Professional Engineering Services for the Phase I, Phase II and Phase III Engineering Services for the Joliet Centralized Traffic Management System Improvement Project - Phase A - MFT Section No. 21-00546-00-TL to Iteris, Inc. in the amount of $364,397.00
TMP-2870
Mike Todorovic, Deputy Director of Public Works, discussed the Phase I, II, and III Engineering Services for the Joliet Centralized Traffic Management System Improvements Project - Phase A, in the amount of $364,397.00, on behalf of Iteris, Inc.
e. Award of Professional Services Agreement for the 2023 Water System Rehabilitation Program to Baxter & Woodman Inc. in the amount of $1,269.900.00
TMP-2903
Tony Anczer, Deputy Director - Engineering, discussed the Professional Services Agreement for the 2023 Water System Rehabilitation Program, in the amount of $1,269,900.00, on behalf of Baxter & Woodman Inc.
f. Annual Software Payment for the Sensus Automatic Meter Reading System to Core & Main in the amount of $69,727.00
TMP-2906
Tony Anczer discussed the Renewal of Meter Reading Software service fee, hosting service, and support, in the amount of $69,727.00, on behalf of Core & Main.
A motion was made by Councilman Morris, seconded by Councilman Hug, to recommend for approval by the full Council Contract Item No's TMP-2876, TMP-2869, TMP-2902, TMP-2870, TMP-2903, and TMP-2906.
The motion carried by the following vote:
Aye: Hug and Morris
Absent: Gavin
Contract Items Approved
CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS
a. Change Order No. 1 for the Prior Street (Pleasant - West End) Roadway Improvements Project - CDBG to Austin Tyler Construction Co. in the amount of ($38,722.90) and Payment No. 4 and Final in the amount of $43,176.51
TMP-2871
Mike Todorovic discussed Change Order No. 1, in the amount of ($38,722.90), on behalf of Austin Tyler Construction Co. Also discussed was Payment No. 4 and Final in the amount of $43,176.51.
b. Change Order No. 1 for the 2021 Sodium Permanganate Solution Purchase to Carus Chemical Corp. in the amount of $42,760.00
TMP-2872
Allison Swisher discussed Change Order No. 1, in the amount of $42,760.00, on behalf of Carus Chemical Corp.
c. Amendment No. 1 for the Professional Services Agreement for the Combined SCADA Control Center to Strand Assoc Inc. in the amount of $14,200.00
TMP-2873
Allison Swisher discussed Amendment No. 1 for the Professional Services Agreement for the Combined SCADA System Control Center, in the amount of $14,200.00, on behalf of Strand Associates Inc.
d. Change Order No. 6 for the Eastside Wastewater Treatment Plant Phosphorus Removal Project to Williams Brothers Construction, Inc. in the amount of $77,783.02
TMP-2904
Allison Swisher discussed Change Order No. 6 for the Eastside Wastewater Treatment Plant Phosphorus Removal Project, in the amount of $77,783.02, on behalf of Williams Brothers Construction, Inc. Also included was a time extension of 121 days.
e. Change Order No. 1 for the 2021 Public Works Landscape Restoration Program to Seasons Landscaping in the amount of $7,849.00 and Payment Request No. 2 and Final in the amount of $17,230.00
TMP-2896
Mike Todorovic discussed Change Order No. 1 for the 2021 Public Works Landscape Restoration Program, in the amount of $7,849.00, on behalf of Seasons Landscaping. Also discussed was Payment Request No. 2 and final in the amount of $17,230.00.
f. Amendment No. 7 to the Professional Services Contract for the Structural Review and Construction Phase Engineering for the Centerpoint Intermodal Center North Bridges / Structures to Rempke-Sharpe & Associates in the amount of $8,700.00
TMP-2905
Mike Todorovic discussed Amendment No. 7 to the Professional Services Contract for the Structural Review and Construction Phase Engineering for the Centerpoint Intermodal Center North Bridges / Structures, in the amount of $8,700.00, on behalf of Rempe-Sharpe & Associates, Inc.
g. Change Order No. 1 for the 2021 on-call Lead Service Line Replacement Program in the amount of $100,000.00
TMP-2907
Tony Anczer discussed Change Order No. 1 for the On-Call Lead Service Line Replacement Program, in the amount of $100,000.00, on behalf of Stip Bros. Excavating, Austin Tyler Construction Inc., and Brandt Excavating Inc.
A motion was made by Councilman Hug, seconded by Councilman Morris, to recommend for approval by the full Council Change Orders/Pay Estimates/Final Payments Item No's TMP-2871, TMP-2872, TMP-2873,TMP- 2904, TMP-2896, TMP-2905, and TMP-2907.
The motion carried by the following vote:
Aye: Hug and Morris
Absent: Gavin
Change Orders/Pay Estimates/Final Payments Items Approved
ORDINANCES AND RESOLUTIONS
a. Resolution Appropriating REBUILD Illinois Bond Funds for the Professional Engineering Services for the Phase I, Phase II and Phase III Engineering Services for the Joliet Centralized Traffic Management System Improvement Project - Phase A - MFT Section Number 21-00546-00-TL in the amount of $364,397.00
TMP-2874
Mike Todorovic discussed this Resolution in the amount of $364,397.00.
b. Resolution Appropriating REBUILD Illinois Bond Funds for the Houbolt Road / Hollywood Road (US Route 6 - I-80) Roadway Reconstruction Project - MFT Section Number 16-00503-00-PV in the amount of $715,588.25
Mike Todorovic discussed Resolution in the amount of $715,588.25.
TMP-2875
A motion was made by Councilman Morris, seconded by Councilman. Hug, to recommend for approval by the full Council Ordinances and Resolutions Item No's TMP-2874 and TMP-2875.
The motion carried by the following vote:
Aye: Hug and Morris
Absent: Gavin
Ordinances and Resolutions Items Approved
NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION
a. Public Utilities Office Staff Relocation
Derrick Conley discussed the additional properties that were reviewed for the Public Utilities staff for relocation. Two (2) additional properties were looked at and reviewed. The lease agreement for 116 N Chicago will be brought back to Council.
b. Alternative Water Source Program
Allison Swisher discussed an update regarding this program.
PUBLIC COMMENT
None at this time.
This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Committee members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak.
ADJOURNMENT
A motion was made by Councilman Morris, seconded by Councilman Hug, to adjourn.
The motion carried by the following vote:
Aye: Hug and Morris
Absent: Gavin
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