Wilmington Community Unit School District 209U Board of Education met Oct. 19.
Here is the agenda provided by the board:
I. ROLL CALL - 5:30 P.M. - BOARD ROOM
II. CLOSED SESSION - 5:30 P.M. - CONFERENCE ROOM
Description: To discuss in closed session and to take action in open session:
II.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
II.B. The setting of a price for sale or lease of property owned by the public body.
II.C. Litigation that has been filed and is pending.
III. PLEDGE TO THE FLAG - 6:30 P.M. - BOARD ROOM
IV. APPROVE THE AGENDA
Description: It is my recommendation that the Board approve the agenda for the regular meeting of the Board of Education of Wilmington Community School District No. 209-U, for Monday, October 19, 2020.
V. OPPORTUNITY FOR PUBLIC INPUT
V.A. Ms. Laurie Pope (Mack & Associates): Audit Presentation
VI. CONSENT AGENDA ACTION ITEMS
VI.A. Approval of Minutes
Description: It is my recommendation that you approve the following minutes as presented:
VI.A.1. Regular Meeting of September 14, 2020
VI.A.2. Closed Session of September 14, 2020
VI.B. Administrators' Reports
Description: It is my recommendation that you approve the Building Principals', Technology Coordinator's, Finance Director's, Curriculum Director's, and Superintendent's Reports, as presented.
VI.B.1. Building Principals' Reports
Description: Mrs. Beth Norman
Mrs. Venita Dennis
Mr. Adam Spicer
Mr. Scott Maupin
VI.B.2. Technology Coordinator's Report
Description: Mr. Mike McCormick
VI.B.3. Finance Director's Report
Description: Mrs. Lisa Hipes
VI.B.4. Curriculum Director's Report
Description: Mr. Kevin Feeney
VI.B.5. Superintendent's Report
Description: Dr. Matt Swick:
1. Illinois Freedom of Information Act Report: None at this time.
2. Dates to Remember: Please see attachment
3. IASB has notified us that November 15, 2020 is School Board Members Day. In recognition of School Board Members Day, and your service to the students of the Wilmington School District, we are planning the following activities for the November 9th Board meeting:
-6:30 p.m. Board Meeting Opportunity for Public Input - Recognition of Board members
4. Dr. Swick has indicated that our Title I and Preschool for All grant have been approved. We will continue to make amendments to each grant as necessary throughout the school year.
5. SOWIC Notes are attached
6. Fund Balances as of September 30, 2020 (Please see attached)
VI.C. Treasurer's Report
Description: It is my recommendation that you approve the Treasurer's Report for the month of September, 2020, as presented.
VI.D. Bills and Payroll
Description: It is my recommendation that you approve the bills and payroll for the month of October, 2020, as presented.
VI.E. Imprest Fund
Description: It is my recommendation that you approve the Imprest Fund checks as presented, for the month of September, 2020.
VI.F. Monthly Financial Report
Description: It is my recommendation that you approve the Monthly Financial Report as presented, for September, 2020.
VI.G. Student Activity Fund Reports
Description: It is my recommendation that you approve the Student Activity Fund Reports as presented, for September, 2020.
VI.H. Additions to Substitute Lists for 2020-2021
Description: It is my recommendation that you approve the additions to the 2020-2021 Substitute Support Staff Lists: None at this time.
VI.I. Fundraisers
Description: It is my recommendation that you approve the following Fundraisers:
VI.J. Facility Use
Description: It is my recommendation that you approve the following Facility Use Requests:
VI.K. Donations
Description: It is my recommendation that you accept the following donations:
None at this time.
VI.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description: It is my recommendation that you approve the sale or disposal of textbooks no longer needed for school purposes: Please see attachment.
VI.M. 2020-2021 Early Graduation Request
Description: Enclosed is a copy of Mr. Maupin’s recommendation for the 2020-2021 early graduation request. It is my recommendation that the students listed be allowed to graduate in December, 2020 if they meet all graduation requirements of Wilmington School District No. 209-U and the requirements set forth by the State of Illinois.
VI.N. Application for Summer School State Aid
Description: It is my recommendation to authorize the claim for Special Education students attending summer school out-of-district.
VI.O. Approve the Second Reading and Adoption of Board Policies as Amended and Presented during their First Reading
VI.O.1. 2:220 Board of Education: Meeting Procedure
VI.O.2. 2:260 Board of Education: Uniform Grievance Procedure
VI.O.3. 5:10 General Personnel: Equal Employment Opportunity and Minority Recruitment
VI.O.4. 5:100 General Personnel: Staff Development Program
VI.O.5. 5:20 General Personnel: Workplace Harassment Prohibited
VI.O.6. 5:330 Educational Support Personnel: Sick Days, Vacation, Holidays, and Leaves
VI.O.7. 7:10 Students: Equal Educational Opportunities
VI.O.8. 7:20 Students: Harassment of Students Prohibited
VI.O.9. 7:180 Students: Prevention of and Response to Bullying, Intimidation, and Harassment
VI.O.10. 7:185 Students: Teen Dating Violence Prohibited
VI.O.11. 7:190 Students: Student Behavior
VI.O.12. 7:340 Students: Student Records
VI.O.13. 2:220-E-9 Exhibit: Requirements for No Physical Presence of Quorum and Participation by Audio or Video During Disaster Declaration
VI.O.14. 2:265 Title IX Sexual Harassment Grievance Procedure
VI.O.15. 7:345 Use of Educational Technologies; Student Data Privacy and Security
VI.O.16. 4:180 Operational Services: Pandemic Preparedness; Management; and Recovery
VI.P. Ratify the Fiscal Year for Continuing Disclosure Report Filing
Description: Dr. Swick recommends that you ratify the fiscal year to 2021 for our Continuing Disclosure report, rather than fiscal year 2020, as previously approved during the September 14, 2020 Board Meeting.
VII. OTHER ACTION ITEMS
Description: There is a Motion to approve the following Consent Agenda Items as presented:
VII.A. Approve Consent Agenda Items
Description: It is my recommendation that you approve the Consent Agenda Items.
VII.B. Personnel
VII.B.1. Resignations or Terminations
VII.B.1.a. One Custodial/Maintenance Employee
Description: Dr. Swick recommends that you accept the Letter of Resignation submitted from a Full-Time (8-hour, 10-month) Custodian, effective immediately.
VII.B.1.b. One Food Services Employee
Description: Dr. Swick recommends that you accept the Letter of Resignation from a 3-hour Wilmington Middle School food server, effective immediately.
VII.B.2. Retirements
VII.B.3. Leaves of Absence
VII.B.3.a. One Guidance Counselor FMLA Request
Description: Dr. Swick recommends that you retroactively approve the FMLA request from a Guidance Counselor, which began on October 5, 2020, with a return date of January 5, 2021. FMLA will be carried out in concurrence with her accumulated sick leave days and any days used beyond exhaustion of sick days will be without pay.
VII.B.4. Reassignments
VII.B.5. Recommendations for Employment
VII.B.5.a. One Bruning 5.5-Hour Title I Aide
Description: Dr. Swick supports Mrs. Norman's recommendation to employ a 5.5-hour Title I Aide for Bruning Elementary School for the 2020-2021 school term. Employment is pending the compliance with all federal, state, and local guidelines.
VII.C. Approve Document 10-1-20 - WHS Winter Co-Curricular Assignments for 2020-2021
Description: Dr. Swick supports Mr. Maupin and Mr. Goff’s recommendations for co-curricular coaches at Wilmington High School for the 2020-2021 school term. Stipends as determined by the current collective bargaining agreement and employment is pending completion of all paperwork, and meeting all local, state, and federal guidelines, pending further notification regarding COVID-19 Order.
VII.D. Authorize the Submission of the FY-20 Audit and the Printing of the Annual Financial Report
Description: It is Dr. Swick and Mrs. Hipes recommendation to approve the submission of the FY-20 Audit and the printing of the Annual Financial Report.
VIII. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description: Board Policy – Stephanie Southall and C.J. Dziuban
Facilities Update/Construction Committee – Terry Anderson and Ben Stickel
Foundation for Excellence – Tim Cragg
Handbook Committee – Ben Stickel and Erin Moran
IASB Delegate/Legislative Liaison – Peggy Kunz
Negotiations Committee – Terry Anderson and Peggy Kunz
TAB/Leadership Committee – Tim Cragg
Three Rivers Governing Board – Terry Anderson
WILCO Board of Control – Peggy Kunz
IX. CORRESPONDENCE
X. ADJOURN
Description: To adjourn until the next regular meeting on Monday, November 9, 2020, at 6:30 PM. Closed session will begin at 6:00 PM.
https://meetings.boardbook.org/Public/Agenda/1674?meeting=401423
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