Wilmington Community Unit School District 209U Board of Education met Sept. 14.
Here is the agenda provided by the board:
I. ROLL CALL - 5:30 P.M. - BOARD ROOM
II. CLOSED SESSION - 5:30 P.M. - CONFERENCE ROOM
Description: To discuss in closed session and to take action in open session:
The appointment, employment, compensation, discipline, performance or dismissal of specific employees Collective negotiating matters between the Board of Education and its employees or their representatives
II.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
II.B. Collective negotiating matters between the Board of Education and its employees or their representatives.
III. 2020-2021 BUDGET HEARING - 6:15 P.M. - Board Room
IV. PLEDGE TO THE FLAG - 6:30 P.M. - BOARD ROOM
V. APPROVE THE AGENDA
Description: It is my recommendation that the Board approve the agenda for the regular meeting of the Board of Education of Wilmington Community Unit School District No. 209-U, for Monday, September 14, 2020.
VI. OPPORTUNITY FOR PUBLIC INPUT
VII. CONSENT AGENDA ACTION ITEMS
VII.A. Approval of Minutes
Description: It is my recommendation that you approve the following minutes as presented:
VII.A.1. Regular Meeting of August 10, 2020
VII.A.2. Closed Meeting of August 10, 2020
VII.B. Administrators' Reports
Description: It is my recommendation that you approve the Building Principals', Technology Coordinator's, Business Manager's, Curriculum Director's, and Superintendent's Reports, as presented.
VII.B.1. Building Principals' Reports
Description: Mrs. Beth Norman
Mrs. Venita Dennis
Mr. Adam Spicer
Mr. Scott Maupin
VII.B.2. Technology Coordinator's Report
Description: Mr. Mike McCormick
VII.B.3. Financial Director's Report
Description: Mrs. Lisa Hipes
VII.B.4. Curriculum Director's Report
Description: Mr. Kevin Feeney
VII.B.5. Superintendent's Report
Description: Dr. Matt Swick:
1. Illinois Freedom of Information Act Request- None at this time.
2. The school year has gotten off to a good start. We thank the Board for your support during the Teacher Institute days.
3. Dates to Remember - Please see attachment.
4. Discussion Item: Last year was the 24th year that we offered flu shots to the staff. I believe they are worthwhile. Last year, the Board paid half of the cost of the flu shot for every employee. I would like to offer them to our staff again this year. The shots will be given on September 22, 2020 at 3:00 pm in the District Office. The regular cost is $25 each. The Board would pay $12.50 and the employee would pay $12.50.
5. Enclosed is the 6th day enrollment information. Our official enrollment will be determined as of September 30th.
6. Special Education Notes submitted by SOWIC at WHS - Please see attachment.
7. Fund Balances - Please see attachment
VII.C. Treasurer's Report
Description: It is my recommendation that you approve the Treasurer's Report for the month of August, 2020, as presented.
VII.D. Bills and Payroll
Description: It is my recommendation that you approve the bills and payroll for the month of September, 2020, as presented.
VII.E. Imprest Fund
Description: It is my recommendation that you approve the Imprest Fund checks as presented, for the month of August, 2020.
VII.F. Monthly Financial Report
Description: It is my recommendation that you approve the Monthly Financial Report as presented, for August, 2020, as presented.
VII.G. Student Activity Fund Reports
Description: It is my recommendation that you approve the Student Activity Fund Reports as presented, for August, 2020.
VII.H. Approve additions to the 20-21 Support Staff Substitute List
Description: It is my recommendation that you approve the following additions to the Support Staff Substitute List: None at this time.
VII.I. Fundraisers
Description: It is my recommendation that you approve the following Fundraisers:
None at this time.
VII.J. Facility Use
Description: It is my recommendation that you approve the following Facility Use Requests:
None at this time.
VII.K. Donations
Description: It is my recommendation that you accept the following donations:
None at this time.
VII.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description: It is my recommendation that you approve the sale or disposal of the following property no longer needed for school purposes: There are none at this time.
VII.M. Salary Compensation Reports
Description: The reports must be presented at a regularly scheduled school board meeting and posted on the website on or before October 1. It is my recommendation to review and approve the reports.
VII.M.1. Public Act 96-0434
VII.M.2. Illinois School Code 5/10-20-47 and 5/34-18-38
VII.M.3. Public Act 97-0609
VII.N. Backpack Buddies Program
Description: Bruning and Stevens currently participate in two backpack programs: One is through the Northern IL Food Bank; the other is through MOPS (Mothers of Preschool Students). The backpacks are filled with food on Fridays, and sent home with the kids from needy families. The names of the participants are kept confidential. Both schools are requesting the participation in these programs again this year. It is my recommendation to approve their participation in these programs.
VII.O. Approve the First Reading of Board Policies as Amended and Presented:
VII.O.1. 2:220 Board of Education: Meeting Procedure
VII.O.2. 2:260 Board of Education: Uniform Grievance Procedure
VII.O.3. 5:10 General Personnel: Equal Employment Opportunity and Minority Recruitment
VII.O.4. 5:100 General Personnel: Staff Development Program
VII.O.5. 5:20 General Personnel: Workplace Harassment Prohibited
VII.O.6. 5:330 Educational Support Personnel: Sick Days, Vacation, Holidays, and Leaves
VII.O.7. 7:10 Students: Equal Educational Opportunities
VII.O.8. 7:20 Students: Harassment of Students Prohibited
VII.O.9. 7:180 Students: Prevention of and Response to Bullying, Intimidation, and Harassment
VII.O.10. 7:185 Students: Teen Dating Violence Prohibited
VII.O.11. 7:190 Students: Student Behavior
VII.O.12. 7:340 Students: Student Records
VII.O.13. 2:220-E-9 Exhibit: Requirements for No Physical Presence of Quorum and Participation by Audio or Video During Disaster Declaration
VII.O.14. 2:265 Title IX Sexual Harassment Grievance Procedure
VII.O.15. 7:345 Use of Educational Technologies; Student Data Privacy and Security
VII.O.16. 4:180 Operational Services: Pandemic Preparedness; Management; and Recovery
VII.P. Approve Board Policy Undergoing 5-Year Review
Description: Dr. Swick recommends that you approve the following Board Policy undergoing 5-year review:
VII.P.1. 7:40 Nonpublic School Students, Including Parochial and Home-Schooled Students
VIII. OTHER ACTION ITEMS
VIII.A. Approve Consent Agenda Items
Description: It is my recommendation that you approve the Consent Agenda Items.
VIII.B. Personnel
VIII.B.1. Resignations or Terminations
VIII.B.1.a. One 5.5-Hour Title One Aide
Description: Dr. Swick supports the resignation of a Bruning Elementary School 5.5-Hour Title I Aide, effective September 22, 2020.
VIII.B.2. Retirements
VIII.B.2.a. One Custodial Retirement Notice
Description: It is Dr. Swick's recommendation that you approve the irrevocable notice of retirement submitted by an 8-hour, 12-month, SIS Custodian, effective June 5, 2021.
VIII.B.2.b. One Food Service Employee Retirement Notice
Description: It is Dr. Swick's recommendation that you approve the irrevocable notice of retirement submitted by a 5.5-hour Food Service employee, effective immediately.
VIII.B.3. Leaves of Absence
VIII.B.4. Reassignments
VIII.B.5. Recommendations for Employment
VIII.B.5.a. One WHS Volunteer Golf Coach
Description: Dr. Swick's supports Mr. Maupin's recommendation that you approve the volunteer employment of a WHS Assistant Golf coach for the 2020-2021 school year. No stipend will be paid. Employment is pending the compliance with all federal, state, and local guidelines.
VIII.B.5.b. Two Permanent Substitute Teachers
Description: It is Dr. Swick’s recommendation to employ two Wilmington School District Permanent Substitute Teachers for the 2020-2021 school year. Employment is pending the compliance with all federal, state, and local guidelines.
VIII.B.5.c. Three Food Service Employees
Description: Dr. Swick supports Tina Brownlee's recommendation to employ three Wilmington School District Food Service employees for the 2020-2021 school year. Employment is pending the compliance with all federal, state, and local guidelines.
VIII.B.5.d. One 5.5-Hour SIS Reading Aide
Description: Dr. Swick supports Mr. Feeney's recommendation to employ One 5.5-Hour SIS Reading Aide for the 2020-2021 school year. Employment is pending the compliance with all federal, state, and local guidelines.
VIII.C. Submission and Printing of the FY20 Audit and Annual Financial Report
Description: Dr. Swick and Mrs. Hipes recommend that you authorize the submission of the FY-20 Audit Report and the printing of the annual financial report.
VIII.D. Resolution No. 14-20: Adoption of 2020-2021 Budget
Description: Dr. Swick recommends that you approve Resolution No. 14-20: Adoption of the 2020-2021 Budget.
VIII.E. Retain Chapman and Cutler for Continuing Disclosure filing
Description: Dr. Swick supports Mrs. Hipes’ recommendation to retain Chapman and Cutler to perform and file our annual Continuing Disclosure report.
VIII.F. Approve One Student to Represent WHS as an Individual in Cross Country
Description: Dr. Swick recommends that you approve one student to represent WHS as an individual in Cross Country for the 2020 season. The student will compete in regular season contests, as well as the IHSA Post Season. No expenses that are incurred will be paid by the District.
VIII.G. Approve Ratifying Title I Aide Hours
Description: Dr. Swick recommends that you approve ratifying the hours for twoTitle I Aides that were approved in August, from 5 hours per day to 5.5 hours per day.
VIII.H. Approve Resolution No. 15-20: Board of Education Election
Description: Dr. Swick recommends that you approve Resolution 15-20: Board of Education Election, which would allow the following question to be placed on the ballot at the next school board election: "Shall the members of the Board of Education of Wilmington School District 209U be elected at large rather than by school board district?"
VIII.I. Approve the Memorandum of Agreement for the Evaluation of Staff
Description: It is my recommendation that you approve the Memorandum of Agreement for the Evaluation of Staff, as presented.
VIII.J. Approve Ratifying Resolution No. 16-20: COVID-19 Return to School- Re-Opening Plan
Description: It is Dr. Swick's recommendation that you approve ratifying Resolution No 16-20: COVID-19 Return to School- Re-Opening Plan.
IX. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description: Board Policy – Stephanie Southall and C.J. Dziuban
Facilities Update/Construction Committee – Terry Anderson and Ben Stickel
Foundation for Excellence – Tim Cragg
Handbook Committee – Ben Stickel and Erin Moran
IASB Delegate/Legislative Liaison – Peggy Kunz
Negotiations Committee – Terry Anderson and Peggy Kunz
TAB/Leadership Committee – Tim Cragg
Three Rivers Governing Board – Terry Anderson
WILCO Board of Control – Peggy Kunz
X. CORRESPONDENCE
Description: One thank you card was received from Venita Dennis for the kindness extended to herself and her family at the time of her husband's passing.
XI. ADJOURN
Description: To adjourn until the next special meeting on Wednesday, October 14, 2020, at 6:30 PM. Closed session will begin at 6:00 PM. in the District Conference room.
https://meetings.boardbook.org/Public/Agenda/1674?meeting=393261
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