Will County Capital Improvements Committee met May 5.
Here is the minutes provided by the committee:
In Accordance With Executive Order 2020-18 Issued By Governor Pritzker, This Meeting Will Be Held Telephonically Through Webex Events. Will County Board Members Will Be Attending The Meeting Remotely And The General Public Is Strongly Encouraged To Do The Same.
The Public Is Invited To Comment Or Pose A Question By Email At publiccomment@willcountyillinois.com. At The Public Comments Portion Of The Meeting, The Emails Will Be Read Into The Record. Please Go To www.willcountyboard.com/meetings For A Link To Attend The Meeting Via Webex
I. CALL TO ORDER / ROLL CALL
Chair Herbert Brooks Jr. called the meeting to order at 12:40 PM
| Attendee Name | Title | Status | Arrived |
| Herbert Brooks Jr. | Chair | Present | |
| Ray Tuminello | Vice Chair | Present | |
| Mark Ferry | Member | Present | |
| Gretchen Fritz | Member | Present | |
| Amanda Koch | Member | Present | |
| Meta Mueller | Member | Present | |
| Margaret Tyson | Member | Present | |
| Joe VanDuyne | Member | Present | |
| Rachel Ventura | Member | Present |
Present from State's Attorney's Office: M. Tatroe.
II. PLEDGE OF ALLEGIANCE TO THE FLAG
Mr. Van Duyne led the Pledge of Allegiance to the Flag.
III. APPROVAL OF MINUTES
1. WC Capital Improvements Committee - Regular Meeting - Mar 5, 2020 10:30 AM
RESULT: APPROVED [UNANIMOUS]
MOVER: Mark Ferry, Member
SECONDER: Meta Mueller, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
2. WC Capital Improvements Committee - Special Meeting - Mar 5, 2020 11:30 AM
RESULT: APPROVED [UNANIMOUS]
MOVER: Ray Tuminello, Vice Chair
SECONDER: Meta Mueller, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
IV. OLD BUSINESS
1. Update from Courthouse Delivery Teams (Wight, Gilbane & Farnsworth) (Discussion)
Gilbane Project Status May 5, 2020 (Handout)
2. Update on Courthouse Parking Lots (Emily Hannon)
3. Update from Health Department Team (Kluber, Leopardo & Farnsworth) (Discussion)
Leopardo - Kluber Monthly Report May 5, 2020 (Handout)
V. OTHER OLD BUSINESS
VI. NEW BUSINESS
1. Authorizing the Will County Executive to Negotiate and Execute a Contract with Harbour Contractors Inc., for Pre-Construction Services for the Will County Office Building Project (Joel Van Essen)
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Ray Tuminello, Vice Chair
SECONDER: Joe VanDuyne, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
2. Approval for Use of Construction Contingency Funds For Electrical Revisions Necessary to Accommodate Media Technology Interface in Courtrooms 201, 202, 405, 1003; and, Press Work Room 461 at the New Will County Courthouse
Ms. Ventura asked for an explanation on this item.
Mr. Roger Holland replied we are requesting to expand the installation of media technology in these courtrooms so a feed would go to a central press room, located in the courthouse, so reporters can go there to do their reporting as opposed to being in the courtroom. It also allows a direct feed outside the courthouse so a company can connect and use the media feed for high profile cases. It is something that will be extremely useful in future high-profile cases. In 2015 and 2015 we had several high-profile cases. This would have been beneficial during those situations. In addition, the more opportunities we have to remove distractions from jurors the better our jury trials are. In this case, the reporters have the ability to see everything and report on everything, but not physically be in the courtroom, which could be a distraction such as having their cameras in the courtroom. It makes for a better and more efficient system. We want to provide transparency to the media and public; and we want to make sure our jury trials are fair. That is the reason we have this request.
Ms. Ventura asked being proactive for what is happening now and may happen in the future, is there other technology we might need to put into all the courtrooms, or do you feel these four courtrooms is good for now, even though we may be going to a more digital platform in the future?
Mr. Holland stated that is an outstanding question and something we are dealing with right now. We have invested in some equipment for the current courthouse, such as cameras. We are using video technology in our family and civil divisions right now. I have been instructed by the Chief Judge to expand that in our new courthouse. We already had two or three courtrooms set up to do video conferences, but we are going to expand it and add additional equipment in other courtrooms in order to take advantage of this situation. You will be hearing from us again on how we are going to handle it and pay for it. We are going to be moving forward with video conferencing in more courtrooms in the new courthouse.
Ms. Ventura stated the reason I asked is because if we are going to approving contingency funds, if we could get things in bulk and do it all at once, it could save us some costs. I just want to make sure if there is a savings, we are not overlooking it.
Mr. Holland continued it is something we are discussing. We are already ordering equipment for video conferencing and it would be an expansion of that order. We will work and make sure we take advantage of all our efficiencies as we go forward. We will do the best we can and will come back to you to let you know how we are doing on that.
Mr. Brooks asked Mr. Holland if the equipment purchases would be coming back to the Committee for approval.
Mr. Holland replied yes. We are not doing anything you don’t already know about. This is a dollar amount that requires your review and approval and we certainly will do that every single time.
RESULT: APPROVED [UNANIMOUS]
MOVER: Meta Mueller, Member
SECONDER: Mark Ferry, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
3. Authorizing the Will County Executive to Execute Contract With CDW-G Inc., for Information Technology Infrastructure Equipment at the New Will County Courthouse
Ms. Fritz asked for clarification on Item #3 and #5 as the Resolutions are the same, but the backup is different.
Mr. Tkac explained one item is for equipment and the other is for installation.
A brief discussion took place regarding the amounts which should have been included in each Resolution.
Mrs. Tatroe indicated a vote could be taken to amend the Resolution to match the attachment. You would do a motion to reconsider Item #3 and then amend the Resolution.
Mrs. Adams stated we need to reconsider Resolution #3.
Mr. Tkac stated this is for the equipment only. Item #3 and the title should be amended to read equipment at the new Will County Courthouse and the amount should be revised to $1,341,189.62.
Mrs. Adams added that amount is on the last page of the attachment.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ray Tuminello, Vice Chair
SECONDER: Gretchen Fritz, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
Motion to Reconsider Item #3
RESULT: APPROVED [UNANIMOUS]
MOVER: Joe VanDuyne, Member
SECONDER: Meta Mueller, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
Motion to Amend Item #3 to Remove the Words Installation Service from the Title and Change the Amount to $1,341,189.62
RESULT: APPROVED [UNANIMOUS]
MOVER: Meta Mueller, Member
SECONDER: Ray Tuminello, Vice Chair
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
Motion to Approve Item #3 as Amended
RESULT: APPROVED [UNANIMOUS]
MOVER: Ray Tuminello, Vice Chair
SECONDER: Gretchen Fritz, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
4. Authorizing the Will County Executive to Award Contract to TriMark Marlinn, LLC for Kitchen Equipment Necessary for Food Service Operations on Level 5 of the
New Will County Courthouse
RESULT: APPROVED [UNANIMOUS]
MOVER: Mark Ferry, Member
SECONDER: Ray Tuminello, Vice Chair
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
5. Authorizing the Will County Executive to Execute Contract With CDW-G Inc. for Information Technology Infrastructure Equipment Installation Services at the New Will County Courthouse
RESULT: APPROVED [UNANIMOUS]
MOVER: Mark Ferry, Member
SECONDER: Meta Mueller, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
6. Authorizing Payment to Wight & Company for the Will County Courthouse
RESULT: APPROVED [UNANIMOUS]
MOVER: Mark Ferry, Member
SECONDER: Meta Mueller, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
7. Authorizing Payment to Nicor Gas for the Will County Courthouse
RESULT: APPROVED [UNANIMOUS]
MOVER: Gretchen Fritz, Member
SECONDER: Mark Ferry, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
8. Authorizing Payment to Stromsland, DeYoung and Prybys for the Will County Courthouse
RESULT: APPROVED [UNANIMOUS]
MOVER: Rachel Ventura, Member
SECONDER: Margaret Tyson, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
9. Authorizing Payment to Gilbane Building Company for the Will County Courthouse
RESULT: APPROVED [UNANIMOUS]
MOVER: Joe VanDuyne, Member
SECONDER: Margaret Tyson, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
10. Authorizing Payment to Farnsworth Group for the Will County Courthouse
RESULT: APPROVED [UNANIMOUS]
MOVER: Gretchen Fritz, Member
SECONDER: Mark Ferry, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
11. Authorizing Payment to HR Green for the Will County Courthouse
RESULT: APPROVED [UNANIMOUS]
MOVER: Rachel Ventura, Member
SECONDER: Margaret Tyson, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
12. Authorizing Payment to Nicor Gas for Will County Health Department
RESULT: APPROVED [UNANIMOUS]
MOVER: Margaret Tyson, Member
SECONDER: Rachel Ventura, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
13. Authorizing Payment to ComEd for Will County Health Department
RESULT: APPROVED [UNANIMOUS]
MOVER: Mark Ferry, Member
SECONDER: Joe VanDuyne, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
14. Authorizing Payment to MG Scientific for Will County Health Department
RESULT: APPROVED [UNANIMOUS]
MOVER: Margaret Tyson, Member
SECONDER: Rachel Ventura, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
15. Authorizing Payment to Nalco Water for Will County Health Department
RESULT: APPROVED [UNANIMOUS]
MOVER: Meta Mueller, Member
SECONDER: Margaret Tyson, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
16. Authorizing Payment to CDW-G for Will County Health Department
RESULT: APPROVED [UNANIMOUS]
MOVER: Margaret Tyson, Member
SECONDER: Meta Mueller, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
17. Authorizing Payment to First Student for Will County Health Department
RESULT: APPROVED [UNANIMOUS]
MOVER: Rachel Ventura, Member
SECONDER: Herbert Brooks Jr., Chair
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
18. Authorizing Payment to Altura Communication Solutions for Will County Health Department
RESULT: APPROVED [UNANIMOUS]
MOVER: Joe VanDuyne, Member
SECONDER: Margaret Tyson, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
19. Authorizing Payment to Leopardo Companies Inc., for Will County Health Department
RESULT: APPROVED [UNANIMOUS]
MOVER: Mark Ferry, Member
SECONDER: Margaret Tyson, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
20. Authorizing Payment to Kluber Architects & Engineers for Will County Health Department
RESULT: APPROVED [UNANIMOUS]
MOVER: Mark Ferry, Member
SECONDER: Margaret Tyson, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
21. Authorizing Payment to Farnsworth Group for Will County Health Department
RESULT: APPROVED [UNANIMOUS]
MOVER: Rachel Ventura, Member
SECONDER: Gretchen Fritz, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
22. Authorizing Payment to Farnsworth Group for the Will County Animal Control Facility
RESULT: APPROVED [UNANIMOUS]
MOVER: Margaret Tyson, Member
SECONDER: Rachel Ventura, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
23. Authorizing Payment to Signs by Tomorrow for the Will County EMA Facility
RESULT: APPROVED [UNANIMOUS]
MOVER: Margaret Tyson, Member
SECONDER: Mark Ferry, Member
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
VII. OTHER NEW BUSINESS
VIII. PUBLIC COMMENT
IX. CHAIRMAN'S REPORT / ANNOUNCEMENTS
X. EXECUTIVE SESSION
XI. ADJOURNMENT
1. Motion to Adjourn at 1:08 PM
RESULT: APPROVED [UNANIMOUS]
MOVER: Mark Ferry, Member
SECONDER: Ray Tuminello, Vice Chair
AYES: Brooks Jr., Tuminello, Ferry, Fritz, Koch, Mueller, Tyson, VanDuyne, Ventura
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