City of Joliet Public Service Committee met Jan. 6.
Here is the minutes provided by the committee:
1. ROLL CALL
PRESENT: Councilman Larry E. Hug, Councilwoman Bettye Gavin,
Councilman Terry Morris.
ABSENT: None.
ALSO PRESENT: Steve Jones - Interim City Manager, Allison Swisher - Director of Public Utilities, Amy Wagner - Deputy Director of Engineering, Jim Trizna - Director of Public Works, Greg Ruddy - Public Works Administrator, and Owen Dean - Civil Engineer.
2. APPROVAL OF MINUTES
Minutes 12-16-19
Motion to approve the Minutes of the Public Service Committee Meeting from December 19, 2019 was made by Councilman Terry Morris.
Motion seconded by Councilman Larry E. Hug. Motion
APPROVED by the following vote:
YAYS: Councilman Larry E. Hug, Councilman Terry Morris
NAYS: None
ABSTAIN: Councilwoman Bettye Gavin
Councilwoman Gavin was not at the December 16, 2019 meeting, therefore abstained from voting to approve the Minutes.
3. CITIZENS TO BE HEARD ON AGENDA ITEMS
None at this time.
4. CONTRACTS
a. Request for Authorization to Purchase Two (2) Heavy Duty Tandem Axle Cab / Chassis 6X4 With Dump Body and Accessories for the Public Utilities Division Purchase - 2 Chassis
Allison Swisher, Director of Public Utilities, discussed the purchase of two Six wheelers, in the amount of $272,836.00, on behalf of Rush Truck Centers of Illinois.
b. Request for Authorization to Purchase CAT 259D3 Compact Track Loader for the Public Utilities Division Purchase - CAT259D3 Loader
Allison Swisher discussed the purchase of the Compact Track Loader, in the amount of $64,940.00, on behalf of Altorfer Industries.
c. Request for Authorization to Award a Contract for the 2020 Sanitary Sewer Rehabilitation Program
Allison Swisher discussed the 2020 Sanitary Sewer Rehabilitation Program, in the amount of 7,870,480.96, on behalf of Performance Pipelining Inc. Also included with this contract is Amendment No. 1, in the amount of $469,990.00, on behalf of RJN Group for the Professional Services.
d. Request for Authorization to Award a Contract for the Mills Road Water Main Improvement Project
Amy Wagner, Deputy Director - Engineering, discussed the Contract for Mills Road Water Main, in the amount of $1,172,764.01, on behalf of Construction By Camco Inc.
e. Request for Authorization to Award a Contract for the Ridgewood Phase 2 Water Main Improvements Project
Amy Wagner discussed the Contract for Ridgewood Phase 2 Water Main Improvement, in the amount of $1,719,278.99, on behalf of Austin Tyler Construction Co.
f. Request for Authorization to Award a Contract for the Raynor Park Phase 2A Water Main Improvements Project
Amy Wagner discussed the Contract for Raynor Park Phase 2A Water Main Improvement, in the amount of $2,065,995.82, on behalf of Brandt Excavating.
g. Request for Authorization to Award a Contract for the Raynor Park Phase 2B Water Main Improvements Project
Amy Wagner discussed the Contract for the Raynor Park Phase 2B, in the amount of $2,093,852.98, on behalf of Austin Tyler Construction Inc.
Motion to recommend: a) Request for Authorization to Purchase Two (2) Heavy Duty Tandem Axle Cab / Chassis 6X4 With Dump Body and Accessories for the Public Utilities Division; b) Request for Authorization to Purchase CAT 259D3 Compact Track Loader for the Public Utilities Division; c) Request for Authorization to Award a Contract for the 2020 Sanitary Sewer Rehabilitation Program; d) Request for Authorization to Award a Contract for the Mills Road Water Main Improvement Project; e) Request for Authorization to Award a Contract for the Ridgewood Phase 2 Water Main Improvements Project; f) Request for Authorization to Award a Contract for the Raynor Park Phase 2A Water Main Improvements Project; and g) Request for Authorization to Award a Contract for the Raynor Park Phase 2B Water Main Improvements Project to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry City of Morris.
NAYS: None.
5. CHANGE ORDERS / PAY ESTIMATES / AND FINAL PAYMENTS
a. Request for Authorization to Approve Amendment No. 2 to the Preliminary Engineering Agreement with CSX Transportation Inc. for the Houbolt Road (Hollywood Road) Railroad Crossing Widening
James Trizna, Director of Public Works, discussed Amendment No. 2, in the amount of $6,380.00, on behalf of CSX Transportation Inc.
b. Request for Authorization to Approve Change Order No. 3 and Payment Request No. 3 and Final for the Meda Avenue (Second Avenue – N. End) / Pearl Street (Campbell Street - Western Avenue) Roadway Improvement Project – CDBG – 2019
Greg Ruddy, Public Works Administrator, discussed Change Order No. 3, in the amount of ($49,433.33), on behalf of Austin Tyler Construction.
c. Request for Authorization to Approve Change Order No. 1 and Final Payout for the 2019 Sanitary Sewer Point Repair Project – Various Locations
Amy Wagner discussed Change Order No. 1, in the amount of ($33,862.30), on behalf of Stip Brothers Excavating.
Motion to recommend: a) Request for Authorization to Approve Amendment No. 2 to the Preliminary Engineering Agreement with CSX Transportation Inc. for the Houbolt Road (Hollywood Road) Railroad Crossing Widening; b) Request for Authorization to Approve Change Order No. 3 and Payment Request No. 3 and Final for the Meda Avenue (Second Avenue – N. End) / Pearl Street (Campbell Street - Western Avenue) Roadway Improvement Project – CDBG – 2019; and c) Request for Authorization to Approve Change Order No. 1 and Final Payout for the 2019 Sanitary Sewer Point Repair Project – Various Locations to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
6. ORDINANCES AND RESOLUTIONS
a. Resolution Accepting a Permanent Easement and a Temporary Construction Easement for PIN 05-06-26-400-014 for the Houbolt Road Water Main Extension Project
Allison Swisher discussed accepting a permanent easement, in the amount of $20,000.00, for the Houbolt Road Water Main Extension.
b. Resolution Authorizing Execution of an Amended and Restated Intergovernmental Agreement between East Joliet Sanitary District and the City of Joliet for the Construction, Maintenance, and Operation of Sewage Transmission and Treatment Facilities
Allison Swisher discussed the Amended and Restated IGA between East Joliet Sanitary District and the City of Joliet, in the amount of $30,800.00, for sewer connection fees.
Motion to recommend: a) Resolution Accepting a Permanent Easement and a Temporary Construction Easement for PIN 05-06-26-400-014 for the Houbolt Road Water Main Extension Project; and b) Resolution Authorizing Execution of an Amended and Restated Intergovernmental Agreement between East Joliet Sanitary District and the City of Joliet for the Construction, Maintenance, and Operation of Sewage Transmission and Treatment Facilities to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
7. NEW or OLD BUSINESS, not for final action or recommendation
a. Report on Hydrant Repairs, Valves, Utilities Contracted Services, and Water Main Breaks
Allison Swisher discussed the hydrants, valve, and water main breaks repaired. The 2019 total was 240 water main breaks.
b. New Construction Water Usage Policy
Amy Wagner discussed the New Construction Water Usage Policy. These policy changes are meant to decrease the unmetered water usage.
Leak Detection: Councilman Hug asked how we intend to bring down the amount of water that is not billed or accounted for. Allison Swisher discussed various items involved and that it is more than likely going to take 20 years to get under 10% water loss.
8. PUBLIC COMMENTS
None at this time.
Steve Jones, Interim City Manager, and Public Service Committee discussed the Alternative Water Source presentation slated for the Pre-Council meeting tonight.
9. ADJOURNMENT Motion to adjourn was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
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