City of Joliet Public Service Committee met Dec. 16.
Here is the minutes provided by the committee:
1. ROLL CALL
PRESENT: Councilman Larry E. Hug, Councilman Terry Morris.
ABSENT: Councilwoman Bettye Gavin.
ALSO PRESENT: Steve Jones - Interim City Manager, Jim Trizna - Director of Public Works, Allison Swisher - Director of Public Utilities, Amy Wagner - Deputy Director of Engineering, Greg Ruddy - Public Works Administrator, Mike Eulitz - Public Assets Supervisor, Dave Druzik - Fleet Service Superintendent, and Nick Gornick - Treatment Plant Superintendent.
2. APPROVAL OF MINUTES
Minutes 12-2-19
Motion to approve the Minutes of the Public Service Committee Meeting from December 2, 2019 was made by Councilman Terry Morris.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilman Terry Morris.
NAYS: None.
3. CITIZENS TO BE HEARD ON AGENDA ITEMS
None at this time.
4. CONTRACTS
a. Request for Authorization to Award a Contract for the Well Rock 3 Rehabilitation
Nick Gornick, Treatment Plant Superintendent, discussed the award for Well Rock 3, in the amount of $158,020.00, on behalf of Water Well Solutions Inc.
b. Request for Authorization to Award a Contract for the Well 5D Rehabilitation
Nick Gornick discussed Well 5D, in the amount of $249,800.00, on behalf of Water Well Solutions Inc.
c. Request for Authorization to Award a Contract for the Old Joliet Prison Wells Removal
Old Joliet Prison Well Removal
Nick Gornick discussed the Old Joliet Prison Wells Removal, in the amount of $34,560.00, on behalf of Cahoy Group.
Motion to approve: c) Request for Authorization to Award a Contract for the Old Joliet Prison Wells Removal was made by Councilman Terry Morris. No second motion was made; therefore, without the second the motion will not be considered. This item will be brought before the full council without a recommendation from the Public Service Committee.
d. Request for Authorization to Award a Professional Services Agreement for the Phase III Engineering Services for the Essington Road Over the Rock Run Creek Improvement Project – MFT Sect. No. 16-00489-00-BR
Jim Trizna, Director of Public Works, discussed this Professional Services Agreement, in the amount of $449,999.70, on behalf of Hutchison Engineering Inc.
e. Request for Authorization for the Purchase of one ambulance for the City of Joliet Fire Department
This will be reviewed by the Public Safety committee. Was added to this agenda in error.
Motion to remove: e) Request for Authorization for the Purchase of one ambulance for the City of Joliet Fire Department was made by Councilman Terry Morris.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilman Terry Morris.
NAYS: None.
f. Request for Authorization to Purchase Water Metering Equipment
Amy Wagner, Deputy Director of Engineering, discussed the Purchase of Water Metering Equipment, in the amount of $132,320.00, on behalf of Core & Main.
Motion to recommend: a) Request for Authorization to Award a Contract for the Well Rock 3 Rehabilitation; b) Request for Authorization to Award a Contract for the Well 5D Rehabilitation; d) Request for Authorization to Award a Professional Services Agreement for the Phase III Engineering Services for the Essington Road Over the Rock Run Creek Improvement Project – MFT Sect. No. 16-00489-00-BR; and f) Request for Authorization to Purchase Water Metering Equipment to full Council was made by Councilman Terry Morris.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilman Terry Morris.
NAYS: None.
5. CHANGE ORDERS / PAY ESTIMATES / AND FINAL PAYMENTS
a. Request for Authorization to Approve Change Order No. 1 and Payout No.
5 and Final for the 2019 Roadways Resurfacing Contract A – MFT Sect. No. 19-00520-00-RS
Greg Ruddy, Public Works Administrator, discussed Change Order No. 1, in the amount of ($43,953.54), on behalf of P.T. Ferro Construction Co.
Payment No. 5 and Final, in the amount of $82,955.50, was also discussed.
Request for Authorization to Approve Change Order No. 2 and Payment Estimate No. 5 for the Logan Ave. (Washington Street – Second Avenue) Roadway Project – MFT Sect. No. 19-00518-00-FP
Greg Ruddy discussed Change Order No. 2, in the amount of ($8,207.00), and Payment Estimate No. 5, in the amount of $31,876.30, on behalf of
Austin-Tyler Construction Co.
c. Request for Authorization to Approve Change Order No. 3 for the Multiple
Year EAB Tree Replacement Program
Mike Eulitz, Public Assets Supervisor, discussed Change Order No. 3, in the amount of $15,000.00, on behalf of The Fields on Caton Farm.
d. Request for Authorization to Approve Change Order No. 2 and Payment No. 11 and Final for the 2018 Hazardous Tree Removal and Trim Program – Over 20” in Diameter
Mike Eulitz discussed Change Order No. 2, in the amount of $15,851.00, on behalf of D. Ryan Tree Landscaping.
e. Request for Authorization to Approve Change Order No. 2 for the 2018 Hazardous Tree Removal and Trim Program – Less than 20” in Diameter
Mike Eulitz discussed Change Order No. 2, in the amount of $9,970.50, on behalf of D. Ryan Tree and Landscaping.
f. Request for Authorization to Approve Change Order No. 2 and Payment
Request No. 13 for the 2018 Electrical Maintenance Assistance Contract CO 2 and Pay Req 13 - 2018 Elec. Maintenance
Jim Trizna discussed Change Order No. 2, in the amount of $12,010.16, on behalf of Van Mack Electric Company.
Request for Authorization to Approve Change Order No. 7 for the Combined Sewer Overflow Long Term Control Plan Phase III Wet Weather Treatment Facility Project
Allison Swisher, Director of Public Utilities, discussed Change Order No. 7, for a contract time extension of 90 days, on behalf of Williams Brothers Construction Inc.
h. Request for Authorization to Approve Change Order No. 4 and Payment Request No. 6 and Final for the Smith Avenue (Center Street – Broadway Street) Roadway Improvement Project – 2018 – MFT Sect. No. 18-00512-00-FP
Greg Ruddy discussed Change Order No. 4, in the amount of ($3,503.70), on behalf of P.T. Ferro Construction Co. Payment Estimate No. 6 and Final, in the amount of $24,726.40, was also discussed.
i. Request for Authorization to Approve Change Order No. 1 for the 2019
Utilities Electrical Maintenance Service Agreement
Nick Gornick discussed Change Order No. 1, in the amount of $17,779.54, on behalf of Elliott Electric.
j. Request for Authorization to Approve Change Order No. 1 for the Rock Run and West Park Interceptors Rehabilitation Project
Amy Wagner discussed Change Order No. 1, in the amount of $141,958.00, on behalf of Visu-Sewer.
k. Request for Authorization to Approve Change Order No. 3 and Final Payout for the 12D Water Tower Reconditioning Project
Nick Gornick discussed Change Order No. 3, in the amount of $21,732.66, on behalf of Era Valdivia Contractors. Final Payout, in the amount of $598,093.91, was also discussed.
Motion to recommend: a) Request for Authorization to Approve Change Order No. 1 and Payout No. 5 and Final for the 2019 Roadways Resurfacing Contract A – MFT Sect. No. 19-00520-00-RS; b) Request for Authorization to Approve Change Order No. 2 and Payment Estimate No. 5 for the Logan Ave. (Washington Street – Second Avenue) Roadway Project – MFT Sect. No. 19-00518-00-FP; c) Request for Authorization to Approve Change Order No. 3 for the Multiple Year EAB Tree Replacement Program;
d) Request for Authorization to Approve Change Order No. 2 and Payment No. 11 and Final for the 2018 Hazardous Tree Removal and Trim Program – Over 20” in Diameter;
e) Request for Authorization to Approve Change Order No. 2 for the 2018 Hazardous Tree Removal and Trim Program – Less than 20” in Diameter; f) Request for Authorization to Approve Change Order No. 2 and Payment Request No. 13 for the 2018 Electrical Maintenance Assistance Contract; g) Request for Authorization to Approve Change Order No. 7 for the Combined Sewer Overflow Long Term Control Plan Phase
III Wet Weather Treatment Facility Project; h) Request for Authorization to Approve Change Order No. 4 and Payment Request No. 6 and Final for the Smith Avenue (Center Street – Broadway Street) Roadway Improvement Project – 2018 – MFT Sect.
No. 18-00512-00-FP; i) Request for Authorization to Approve Change Order No. 1 for the 2019 Utilities Electrical Maintenance Service Agreement; j) Request for Authorization to Approve Change Order No. 1 for the Rock Run and West Park Interceptors Rehabilitation Project; and k) Request for Authorization to Approve Change Order No. 3 and Final Payout for the 12D Water Tower Reconditioning Project to full Council was made by Councilman Terry Morris.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilman Terry Morris.
NAYS: None.
6. ORDINANCES AND RESOLUTIONS
a. Resolution Appropriating Motor Fuel Tax Funds for the Logan Avenue (Washington Street – Second Avenue) Roadway Project – Sect. No. 19-00518-00-FP
Greg Ruddy discussed Motor Fuel Tax Funds used for the Logan Ave. project.
b. Resolution Approving an Agreement with the Illinois Department of Transportation for Phase III of the Essington Road Over the Rock Run Creek Improvement Project – MFT Sect. No. 16-00489-00-BR
RES - Agreement with IDOT - Essington Rd Jim Trizna discussed the Resolution agreement with IDOT.
c. Resolution Appropriating Funds for the Phase III Engineering Services for the Essington Road Over the Rock Run Creek Improvement Project – MFT Sect. No. 16-00489-00-BR
RES - Phase III Engin. Funds - Essington Rd Jim Trizna discussed the Resolution Appropriating Funds for this project.
d. Resolution Appropriating Funds for the Construction of the Essington Road Over the Rock Run Creek Improvement Project – MFT Sect. No. 16- 00489-00-BR
RES - Funds for Construction - Essington Rd Jim Trizna discussed this Resolution appropriating Funds.
e. Resolution Appropriating Funds for the Smith Avenue (Center Street – Broadway Street) Roadway Improvement Project – 2018 – MFT Sect. No. 18-00512-00-FP
Greg Ruddy discussed this Resolution to appropriate MFT funds. f. Resolution Declaring Certain City of Joliet Property as Surplus
Dave Druzik, Fleet Services Superintendent, discussed 55 vehicles or pieces of equipment that have been taken out of service, to be sold as surplus.
g. Resolution Approving an Intergovernmental Agreement between PACE and the City of Joliet for Funding and Construction of a Bus Facility
Kendall Jackson, Director of Community Development, discussed the IGA between Pace and the City of Joliet
Motion to recommend: a) Resolution Appropriating Motor Fuel Tax Funds for the Logan Avenue (Washington Street – Second Avenue) Roadway Project – Sect. No. 19-00518- 00-FP; b) Resolution Approving an Agreement with the Illinois Department of Transportation for Phase III of the Essington Road Over the Rock Run Creek Improvement Project – MFT Sect. No. 16-00489-00-BR; c) Resolution Appropriating Funds for the Phase III Engineering Services for the Essington Road Over the Rock Run Creek Improvement Project – MFT Sect. No. 16-00489-00-BR; d) Resolution Appropriating Funds for the Construction of the Essington Road Over the Rock Run Creek Improvement Project – MFT Sect. No. 16-00489-00-BR; e) Resolution Appropriating Funds for the Smith Avenue (Center Street – Broadway Street) Roadway Improvement Project – 2018 – MFT Sect. No. 18-00512-00-FP; f) Resolution Declaring Certain City of Joliet Property as Surplus; and g) Resolution Approving an Intergovernmental Agreement between PACE and the City of Joliet for Funding and Construction of a Bus Facility to full Council was made by Councilman Terry Morris.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilman Terry Morris.
NAYS: None.
7. NEW or OLD BUSINESS, not for final action or recommendation
a. Report on Hydrant Repairs, Valves, Utilities Contracted Services, and Water Main Breaks
Utilities Report - 12-9-19
Allison Swisher discussed the Utilities Maintenance Activities.
8. PUBLIC COMMENTS
None at this time.
9. ADJOURNMENT
Motion to adjourn was made by Councilman Terry Morris.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilman Terry Morris.
NAYS: None.
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