City of Joliet Public Service Committee met Feb. 18.
Here is the minutes provided by the committee:
1. ROLL CALL PRESENT: Councilman Larry E. Hug, Councilwoman Bettye Gavin,
Councilman Terry Morris.
ABSENT: None.
ALSO PRESENT: Steve Jones - Interim City Manager, Allison Swisher - Director of Public Utilities, Amy Wagner - Deputy Director - Engineering, Jim Trizna - Director of Public Works, Greg Ruddy - Public Works Administrator. and Bob Okon - Herald News.
2. APPROVAL OF MINUTES
Minutes 2-3-2020
Motion to approve the Minutes of the Public Service Committee Meeting from February 3, 2020 was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris. Motion carried by the following vote: AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry
Morris. NAYS: None.
3. CITIZENS TO BE HEARD ON AGENDA ITEMS
None at this time.
4. CONTRACTS
a. Request for Authorization to Award a Contract for the Fairmont Meter Replacement Project (CDBG Funding)
Amy Wagner, Deputy Director - Engineering, discussed the contract for meter replacement, AMR equipment installation, and various plumbing work in the Fairmont area, in the amount of $1,912,789.00, on behalf of United Meters Inc. The goal is to complete the bulk in approximately three months and plan to complete all by the end of the year.
b. Request for Authorization to Approve a Professional Engineering Services Agreement for the Westside Wastewater Treatment Plant Influent Pump Station Phase III Improvements
Allison Swisher, Director of Public Utilities, discussed the WSTP Influent Pump Station Phase III Improvements, in the amount of $191,120.00, on behalf of Clark Dietz Inc.
c. Request for Authorization to Approve a Professional Services Agreement
for the Water Distribution Model and Master Plan Update water dist model master plan update
Allison Swisher discussed the Professional Services Agreement for the Water Distribution Model and Master Plan Update, in the amount of $39,600.00, on behalf of Baxter & Woodman Consulting Engineers.
d. Request for Authorization to Award a Professional Services Agreement for the Phase III Engineering Services for the Black Road (IL Route 59 – US Route 30) Traffic Signal Interconnection Improvements Project – MFT Sect. No. 18-00517-00-TL PSA - Black Rd Traffic Sign
James Trizna, Director of Public Works, discussed the Phase III Engineering Services for the Black Road (IL Route 59 - US Route 30) Traffic Signal Interconnection Improvements Project, in the amount of $154,149.00, to Civiltech Engineering Inc.
e. Request for Authorization to Approve a Professional Services Agreement for the Water Loss Control Program water loss control program
Amy Wagner discussed the Professional Services Agreement for the Water Loss Control Program, in the amount of $378,145.00, on behalf of M.E. Simpson Co. Inc. This includes leak checks for the entire city, large water meter testing, and spot small meter testing.
f. Request for Authorization to Award a Contract for the JMMRTC Bid Package 1B: Bus Station and Turn Around
Per Jim Trizna - This is pulled from the Agenda.
Motion to remove: f) Request for Authorization to Award a Contract for the JMMRTC Bid Package 1B: Bus Station and Turn Around was made by Councilman Larry E. Hug.
Motion seconded by Councilman Terry Morris. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
Motion to recommend: a) Request for Authorization to Award a Contract for the Fairmont Meter Replacement Project (CDBG Funding); b) Request for Authorization to Approve a Professional Engineering Services Agreement for the Westside Wastewater Treatment Plant Influent Pump Station Phase III Improvements ; c) Request for Authorization to Approve a Professional Services Agreement for the Water Distribution Model and Master Plan Update; d) Request for Authorization to Award a Professional Services Agreement for the Phase III Engineering Services for the Black Road (IL Route 59 – US Route 30) Traffic Signal Interconnection Improvements Project – MFT Sect. No. 18-00517-00-TL; and e) Request for Authorization to Approve a Professional Services Agreement for the Water Loss Control Program to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
5. CHANGE ORDERS / PAY ESTIMATES / AND FINAL PAYMENTS
a. Request for Authorization to Approve Change Order No. 2 for the Rock Run and West Park Interceptor Rehabilitation Project
Amy Wagner discussed Change Order No. 2 for the Rock Run and West Park Interceptor Rehabilitation Project, in the amount of $16,711.10, on behalf of Visu-Sewer.
b. Request for Authorization to Approve Amendment No. 3 to the Professional Services Agreement for the Engineering for Essington / Jefferson Interceptor Project
Amy Wagner discussed Amendment No. 3 to the Professional Services Agreement for the Engineering for Essington / Jefferson Interceptor Project, in the amount of $21,450.00, on behalf of Robert E. Hamilton Consulting Engineers.
c. Request for Authorization to Approve Change Order No. 3 and Payment Request No. 14 for the 2018 Electrical Maintenance Assistance Contract
Jim Trizna discussed Change Order No. 3 for the 2018 Electrical Maintenance Assistance Contract, in the amount of $53,153.13, on behalf of Van Mack Electric Company. Also included is Payment Request No. 14 in the amount of $5,741.61.
d. Request for Authorization to Approve Revision of Funding for Change Order No. 2 and Payment Estimate No. 6 and Final for the Logan Avenue (Washington Street – Second Avenue) Roadway Project – MFT Sect. No. 19-00518-00-FP
Greg Ruddy, Public Works Administrator, discussed Revision of Change Order No. 2 in the amount of ($150.00). Also included is Payment No. 6 and final.
e. Request for Authorization to Approve Payment for Julie One-Call System Services
Allison Swisher discussed the Payment for Julie One-call System Services, in the amount of $23,255.22, on behalf of Julie Inc.
Motion to recommend: a) Request for Authorization to Approve Change Order No. 2 for the Rock Run and West Park Interceptor Rehabilitation Project ; b) Request for Authorization to Approve Amendment No. 3 to the Professional Services Agreement for the Engineering for Essington / Jefferson Interceptor Project; c) Request for Authorization to Approve Change Order No. 3 and Payment Request No. 14 for the 2018 Electrical Maintenance Assistance Contract; and d) Request for Authorization to Approve Revision of Funding for Change Order No. 2 and Payment Estimate No. 6 and Final for the Logan Avenue (Washington Street – Second Avenue) Roadway Project – MFT Sect. No. 19-00518-00-FP to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
Motion to approve: e) Request for Authorization to Approve Payment for Julie One-Call System Services was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
6. ORDINANCES AND RESOLUTIONS
a. Resolution Appropriating Funds for the Phase III Engineering Services for the Black Road (IL Route 59 – US Route 30) Traffic Signal Interconnection Improvements Project – MFT Sect. No. 18-00517-00-TL
Jim Trizna discussed Phase III Engineering, in the amount of $154,149.00, to use MFT Funds.
b. Resolution Appropriating Motor Fuel Tax Funds for the Logan Avenue (Washington Street – Second Avenue) Roadway Project – MFT Sect. No. 19-00518-00-FP
Greg Ruddy discussed the Resolution, in the amount of ($150.00), utilizing MFT Funds.
c. Resolution Approving an Agreement with the Illinois Department of Transportation for the Construction and Phase III Engineering Services for the Black Road (IL Route 59 – US Route 30) Traffic Signal Interconnection Improvements Project – MFT Section No. 18-00517-00-TL
Jim Trizna discussed this Resolution for 80% participation for this work. The current City's share is $205,600.00 for these construction costs.
d. Resolution Appropriating Funds for the Construction of the Black Road (IL Route 59 – US Route 30) Traffic Signal Interconnection Improvements Project – MFT Section No. 18-00517-00-TL Res - Black Road Signal - Construc funds
Jim Trizna discussed this Resolution, in the amount of $205,600.00, from MFT Funds.
Motion to recommend: a) Resolution Appropriating Funds for the Phase III Engineering Services for the Black Road (IL Route 59 – US Route 30) Traffic Signal Interconnection Improvements Project – MFT Sect. No. 18-00517-00-TL; b) Resolution Appropriating Motor Fuel Tax Funds for the Logan Avenue (Washington Street – Second Avenue) Roadway Project – MFT Sect. No. 19-00518-00-FP; c) Resolution Approving an Agreement with the Illinois Department of Transportation for the Construction and Phase III Engineering Services for the Black Road (IL Route 59 – US Route 30) Traffic Signal Interconnection Improvements Project – MFT Section No. 18-00517-00-TL; and d) Resolution Appropriating Funds for the Construction of the Black Road (IL Route 59 – US Route 30) Traffic Signal Interconnection Improvements Project – MFT Section No. 18-00517-00-TL to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
7. NEW or OLD BUSINESS, not for final action or recommendation
a. Report on Hydrant Repairs, Valves, Utilities Contracted Services, and Water Main Breaks
Allison Swisher discussed 1 hydrant repair, five valve repairs, and 10 water main breaks.
b. Alternative Water Source Program
Allison Swisher discussed there has been a number of meetings in the past week and an update has been given for the City Manager's report.
8. PUBLIC COMMENTS
None at this time.
9. ADJOURNMENT
Motion to adjourn was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Terry Morris. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin, Councilman Terry Morris.
NAYS: None.
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