City of Joliet Public Service Committee met Nov. 4.
Here is the minutes provided by the committee:
1. ROLL CALL
PRESENT: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
ABSENT: Councilman Terry Morris.
ALSO PRESENT: Steve Jones - Interim City Manager, Jim Trizna - Director of Public Works, Greg Ruddy - Public Works Administrator, Allison Swisher - Director of Public Utilities, Mike Eulitz - Public Assets Supervisor, Dave Druzik - Fleet Services Superintendent, and Kimberla Stamps - Integrity Staffing.
2. APPROVAL OF MINUTES
Minutes 10-15-19
Motion to approve the Minutes of the Public Service Committee Meeting from October 15, 2019 was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
NAYS: None.
3. CITIZENS TO BE HEARD ON AGENDA ITEMS
Kimberla Stamps, Coordinator for Integrity Staffing, is representing Amazon Warehouse looking for public outreach contacts.
4. CONTRACTS
a. Request for Authorization to Award a Contract for the Purchase of Motor Fuels - 2020 (To be submitted - Bid opening 11-4-19 at 9:00 am) Award - Motor Fuels
Dave Druzik, Fleet Services Superintendent, discussed the Motor Fuels Purchase for 2020.
Motion to recommend: a) Request for Authorization to Award a Contract for the Purchase of Motor Fuels – 2020; b) Request for Authorization to Award a Contract for the Repair of the Thorne Creek Retaining Wall at Midland Avenue and Woodland Drive; and c) Request for Authorization to Approve the 2019-2020 Rock Salt Purchase Contract with the State of Illinois and Compass Minerals to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
NAYS: None.
b. Request for Authorization to Award a Contract for the Repair of the Thorne Creek Retaining Wall at Midland Avenue and Woodland Drive Award - Thorne Creek Wall James Trizna, Director of Public Works, discussed the retaining wall repair at Midland Avenue and Woodland Drive, in the amount of $26,000.00, on behalf of Len Cox and Sons Excavating.
c. Request for Authorization to Approve the 2019-2020 Rock Salt Purchase Contract with the State of Illinois and Compass Minerals 2019-2020 Rock Salt Purchase
Mike Eulitz, Public Assets Supervisor, discussed the 2019-2020 Rock Salt Purchase with the State of Illinois and Compass Minerals at a unit price of $95.71 per ton.
5. CHANGE ORDERS / PAY ESTIMATES / AND FINAL PAYMENTS
a. Request for Authorization to Approve Payment Request No. 2 and Final for the Joliet Minor League Baseball Park – Wall Padding Contract Final payment - Wall Padding
Jim Trizna discussed final payout, in the amount of $15,805.00, for the Wall Padding at the Joliet Minor League Baseball Park on behalf of Haldeman Homme Inc.
Motion to approve: a) Request for Authorization to Approve Payment Request No. 2 and Final for the Joliet Minor League Baseball Park – Wall Padding Contract was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
NAYS: None.
b. Request for Authorization to Approve Payment for Emergency Repair of Bush Road Storm Damage Payment - Bush Rd Storm Dam.
Jim Trizna discussed the emergency repair of Bush Road, in the amount of $38,019.41, on behalf of Austin Tyler Construction.
Jim Trizna briefly discussed two other locations needing repair after recent rain events that were damaged.
c. Request for Authorization to Approve Change Order No. 1 and Payment Request No. 2 and Final for the 2019 Hickory-Spring Creek Cleaning Project CO 1 - 2019 Hickory Creek Cleaning
Greg Ruddy discussed Change Order No. 1, in the amount of $10,017.00, to Gregg W. Dobczyk Excavating. Also discussed was Payment Request No. 2 and Final for the annual Hickory - Spring Creek Cleaning Project.
d. Request for Authorization to Approve Payment for Vueworks Asset Management Annual Hosting, Maintenance, and Technical Support vueworks pymt
Allison Swisher, Director of Public Utilities, discussed the annual hosting and tech support payment. This payment is in the amount of $70,000.00 to DTS.
e. Request for Authorization to Approve Change Order No. 2 for the 12D Water Tower Reconditioning Project
Allison Swisher discussed Change Order No. 2, in the amount of $$35,232.29, to Era Valdivia Contractors.
f. Request for Authorization to Approve Change Order No. 2 and Payment Request No. 2 for the Meda Avenue (Second Avenue – N. End) / Pearl Street (Campbell Street – Western Avenue) Roadway Improvement Project – CDBG – 2019 CO 2 - Meda - Pearl RW Project
Greg Ruddy discussed Change Order No. 2, in the amount of $2,971.00 and Payment Request No. 2, in the amount of $35,548.80, on behalf of Austin Tyler Construction, LLC.
Motion to recommend: b) Request for Authorization to Approve Payment for Emergency Repair of Bush Road Storm Damage; c) Request for Authorization to Approve Change Order No. 1 and Payment Request No. 2 and Final for the 2019 Hickory-Spring Creek Cleaning Project ; d) Request for Authorization to Approve Payment for Vueworks Asset Management Annual Hosting, Maintenance, and Technical Support; e) Request for Authorization to Approve Change Order No. 2 for the 12D Water Tower Reconditioning Project; and f) Request for Authorization to Approve Change Order No. 2 and Payment Request No. 2 for the Meda Avenue (Second Avenue – N. End) / Pearl Street (Campbell Street – Western Avenue) Roadway Improvement Project – CDBG – 2019 to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
NAYS: None.
ORDINANCES AND RESOLUTIONS
a. Resolution declaring certain City of Joliet Property as Surplus
Allison Swisher discussed the surplus property due to a design error.
b. Resolution Accepting a Permanent Easement and a Temporary Construction Easement for PIN 05-06-26-400-011 for the Houbolt Road Water Main Extension Project res temp and perm esmt houbolt wm ext
Allison Swisher discussed the Permanent and Temporary Easements for the northeast corner of Houbolt Road and Hollywood Blvd. for the Houbolt Road Water Main Extension Project.
c. Resolution Approving an Addendum Agreement with the Illinois Department of Transportation for the US Route 6 at Gouger Road Intersection Improvement Project – MFT Section No. 16-00498-00-CH Res - Rte 6 at Gougar Rd Addendum
Jim Trizna discussed the Addendum to extend the Agreement with IDOT for US Route 6 at Gougar Road intersection.
Motion to recommend: a) Resolution declaring certain City of Joliet Property as Surplus; b) Resolution Accepting a Permanent Easement and a Temporary Construction Easement for PIN 05-06-26-400-011 for the Houbolt Road Water Main Extension Project; and c) Resolution Approving an Addendum Agreement with the Illinois Department of Transportation for the US Route 6 at Gouger Road Intersection Improvement Project – MFT Section No. 16-00498-00-CH to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
NAYS: None.
7. NEW or OLD BUSINESS, not for final action or recommendation
a. Report on Hydrant Repairs, Valves, Utilities Contracted Services, and Water Main Breaks Utilities Report
Allison Swisher discussed the Utilities' Maintenance Activities.
8. PUBLIC COMMENTS
None at this time.
9. ADJOURNMENT
Motion to adjourn was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote:
AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
NAYS: None.
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