Will County Finance Committee met April 2.
Here is the minutes provided by the committee:
I. CALL TO ORDER / ROLL CALL
Chair Kenneth E. Harris called the meeting to order at 10:05 AM
| Attendee Name | Title | Status |
| Kenneth E. Harris | Chair | Present |
| Jacqueline Traynere | Vice Chair | Present |
| Herbert Brooks Jr. | District 8 (D - Joliet) | Present |
| Gloria Dollinger | District 10 (R - Joliet) | Present |
| Mark Ferry | District 13 (D - Plainfield) | Present |
| Mike Fricilone | District 7 (R - Homer Glen) | Present |
| Tyler Marcum | District 10 (D - Joliet) | Absent |
| Jim Moustis | District 2 (R - Frankfort) | Present |
| Rachel Ventura | District 9 (D - Joliet) | Absent |
Present from State's Attorney's Office: M. Tatroe.
II. PLEDGE OF ALLEGIANCE TO THE FLAG
Mrs. Traynere led the Pledge of Allegiance to the Flag.
III. APPROVAL OF MINUTES
1. WC Finance Committee - Regular Meeting - Mar 5, 2019 10:00 AM
RESULT: APPROVED [UNANIMOUS]
MOVER: Jacqueline Traynere, Vice Chair
SECONDER: Gloria Dollinger, District 10 (R - Joliet)
AYES: Harris, Traynere, Brooks Jr., Dollinger, Ferry, Fricilone, Moustis
ABSENT: Marcum, Ventura
IV. OLD BUSINESS
V. NEW BUSINESS
1. Appropriating Grant Funds in Workforce Services Division FY2019 Budget
(Caroline Portlock)
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Gloria Dollinger, District 10 (R - Joliet)
SECONDER: Mark Ferry, District 13 (D - Plainfield)
AYES: Harris, Traynere, Brooks Jr., Dollinger, Ferry, Fricilone, Moustis
ABSENT: Marcum, Ventura
2. Final Levy Numbers for 2018
(ReShawn Howard)
Ms. Howard reviewed the levy numbers in the packet. The estimated rate was 5898; the final rate is.5927 and extension limit is $125,471,110. The final limiting rate is lower than the previous year.
RESULT: APPROVED [UNANIMOUS]
TO: Will County Board
MOVER: Mike Fricilone, District 7 (R - Homer Glen)
SECONDER: Jacqueline Traynere, Vice Chair
AYES: Harris, Traynere, Brooks Jr., Dollinger, Ferry, Fricilone, Moustis
ABSENT: Marcum, Ventura
3. Monthly Corporate Fund Budget to Actual Report for November 30, 2018 - Attachment Added
(ReShawn Howard)
Ms. Howard reviewed the information in the agenda packet.
Mr. Fricilone asked what do you attribute the reductions in fringes to?
Ms. Howard responded IMRF had a significant percentage decrease for FY2018 and FY2019. Also, employees began paying more toward the health insurance premium this year.
Mr. Moustis stated my concern is health insurance, it is an area where expenses can outstrip the revenue growth very quickly. Hopefully, the contribution will offset that, but I don’t think they are where they need to be in the future. Are the initiatives making an impact on the cost?
Ms. Howard stated the things working in our favor is employees contribute more each year and our renewal with AON was favorable.
Mr. Moustis stated it appears our employee demographic is becoming younger. Initially that has an impact on IMRF as people retire, but it has a positive impact on the rate with a younger workforce and the younger workforce usually comes in at a lower pay grade than those retiring. Going forward it would be interesting to have an overall paygrade chart. We have done buyouts, replacing an $80,000 employee with a $45,000 employee, but the budgets don’t seem to change. Without change, there is no reason to do buyouts.
Mrs. Traynere asked what was the total overtime in the Sheriff’s budget last year?
Ms. Howard responded in the $3 million range. This is the first year the Sheriff’s department did not expended much over their budget.
Mr. Moustis stated my concern is elected officials overspending their personnel budgets and we don’t find out about it until after the fact. The State’s Attorney’s Office has told me many times, we have to pay the employees. We should know when they run out of money in their personnel budgets. It will give us the opportunity to move money or ask the elected official how they are going to handle the situation; maybe they need to lay someone off temporarily. The Sheriff’s department always goes over on the personnel budget and they respond “do you want us to pull patrols off the street”. My answer is no, but perhaps changes in the overall operation, such support or clerical staff. Why do we not know this ahead of time?
Ms. Howard replied in 2018 we began bringing the board the budget to actual results. The Finance Department monitors the budgets throughout the year, especially the salaries. We are being proactive by asking them to clean it up throughout the year and monitoring salary lines to make sure they don’t go over. I believe that is the reason we saw a much cleaner cleanup this year.
Mr. Moustis stated your monitoring of the budget has had a positive effect in keeping departments in line with their budget. I recognize your efforts and believe you have made a difference.
Ms. Howard stated we do have departments watching that closely, because no one wants to go over their budget. I also think we have things that came into play with the contractual agreements being approved and the retro pay required. Going forward we want to have a tighter budget and we are budgeting for things we know about so we get to true budgeting.
Mr. Fricilone added for the Sheriff’s Department we are getting close to dead on in the budget; we were only $448,000 in the negative. Last year we added four COs and we hope that will put a dent in the overtime.
Mr. Brooks stated last year Mr. Contro explained the reasons for the overtime. Mr. Glasgow mentioned some of is overtime went into some high profile cases. Things do happened in the county beyond the control of the elected officials. The Finance department did a good job of monitoring that and making sure the numbers did not get too big and out of hand.
Mr. Harris stated the new finance system is coming on line and it will give us the ability to ask questions and get the data in a more expeditious manner and address some of the issues we see with the old system. It is a nice system and I am looking forward to getting it implemented.
4. Assignment of Tax Sale Certificates
(Julie Shetina/Jennifer Alberico)
RESULT: APPROVED [UNANIMOUS]
TO: Will County Board
MOVER: Mike Fricilone, District 7 (R - Homer Glen)
SECONDER: Jim Moustis, District 2 (R - Frankfort)
AYES: Harris, Traynere, Brooks Jr., Dollinger, Ferry, Fricilone, Moustis
ABSENT: Marcum, Ventura
5. Authorizing County Executive to Execute Necessary Documents for Delinquent
Tax Program
(Julie Shetina/Jennifer Alberico)
RESULT: MOVED FORWARD [UNANIMOUS]
TO: Will County Board
MOVER: Jim Moustis, District 2 (R - Frankfort)
SECONDER: Herbert Brooks Jr., District 8 (D - Joliet)
AYES: Harris, Traynere, Brooks Jr., Dollinger, Ferry, Fricilone, Moustis
ABSENT: Marcum, Ventura
VI. OTHER NEW BUSINESS
VII. PUBLIC COMMENT
VIII. CHAIRMAN'S REPORT / ANNOUNCEMENTS
IX. EXECUTIVE SESSION
X. ADJOURNMENT
1. Motion to Adjourn at 10:29 AM
RESULT: APPROVED [UNANIMOUS]
MOVER: Jacqueline Traynere, Vice Chair
SECONDER: Mark Ferry, District 13 (D - Plainfield)
AYES: Harris, Traynere, Brooks Jr., Dollinger, Ferry, Fricilone, Moustis
ABSENT: Marcum, Ventura
https://willcountyil.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=3297&Inline=True
Alerts Sign-up