Batavia Public Library District Board of Trustees met May 15.
Here is the minutes provided by the Board:
1. Call to Order
President Deitchman called the regular meeting to order at 7:00 p.m. in the Elizabeth L. Hall Conference Room of the Batavia Public Library.
2. Pledge of Allegiance to the Flag
3. Call the Roll
Trustees Present: Jennifer M. Culotta, Andrew R. Deitchman, Katherine A. Garrett, Richard A. Henders, Michael E. MacKenzie, and Jo Ann Smith
Trustees Absent: Diane L. Blodgett
Staff Members Present: Director George H. Scheetz, Stephanie A. DeYoung, Kerry K. Halter, Kathy A. Moecher, Stacey L. Peterson, and Joanne C. Zillman
Visitors Present: Barbara L. Mabbs, volunteer, Batavia Access Television (BATV) Inc.
Director Scheetz introduced Stephanie A. DeYoung as the Library’s Circulation Services Manager, Kathy A. Moecher as the Library’s Interim Facilities Services Manager, and Lisa M. Moore as the Library’s Interim Human Resources Manger.
4. Comments from the Audience
There were no comments from the audience.
5. Approve the Consent Agenda
Trustee Deitchman read the consent agenda.
Trustee Deitchman asked whether there were any changes to the consent agenda.
Motion by Trustee Henders to approve the consent agenda, as presented, to include the following items:—
a. Minutes:—
(1) Regular Meeting, Tuesday, 20 April 2018
(2) Closed Session, Tuesday, 20 April 2018
b. Expenditures:—
(1) Expenditures (“Cash Disbursement Detail Report”): April 2018, including General Fund Checks (724295–724381) in the amount of $92,278.17, Online Debit Charges in the amount of $8,378.79, and Payroll Checks & Taxes in the amount of $157,150.86, for a grand total of $257,807.82 in expenditures.
c. Other Action Items:—
(1) An Ordinance Adopting a “Policy on Service to Non-Residents” (Standing Committee on Services): ORDINANCE 2018–003
(2) A Resolution Approving and Authorizing the Library Director to Execute the “ILLINET/OCLC Services Program Renewal Agreement, Fiscal Year 2018” (Illinois State Library)(Standing Committee on Services): RESOLUTION 2018–002
(3) A Resolution Appointing an Authorized Agent in Matters Related to the Illinois Municipal Retirement Fund (IMRF) (Standing Committee on Finance): RESOLUTION 2018–003
(4) A Resolution Approving “Destination Batavia / Digital Collection: An Intergovernmental Agreement by and between the City of Batavia and the Batavia Public Library District (Standing Committee on Services): RESOLUTION 2018–004
(5) Group Medical Insurance (Standing Committee on Finance)
(6) Biannual Review of Closed Sessions, as required by 5 ILCS 120/2.06(d) (Board Secretary)
Seconded by Trustee Garrett. Roll Call: Culotta, aye; Deitchman, aye; Garrett, aye; Henders, aye; MacKenzie, aye; Smith, aye. The motion carried, 6–0, with one member absent.
6. Approve the Agenda
Trustee Deitchman asked whether there were any changes to the agenda.
Motion by Trustee Smith to approve the agenda, as presented. Seconded by Trustee Culotta. All: Aye. The motion carried.
7. Financial Reports
a. Financial Reports: April 2018
• 2017–2018 Working Budget
• 2017–2018 Statement of Revenue and Expenditures
• 2017–2018 Investment Report
H. Joseph McKane, the Library’s Finance Specialist, asked whether there were any questions regarding the financial reports, which were included in the Board packet. There were no questions.
In further response to a question (in April) from Trustee Culotta, McKane provided additional details on the expenditure lines for “Automation Maintenance” and “Outside Professional Services.”
In further response to a question (in April) from Trustee MacKenzie, McKane provided additional details on the project to purchase new accounting software and migrate to a new accounting system.
8. President’s Report
Relay for Life: Trustee Deitchman and Deputy Director Joanne C. Zillman will provide a special storytime for the Relay for Life of Kane County, a community-based fundraising event of the American Cancer Society, on Friday, 1 June 2018, 8:00–8:20 PM, at Northwestern Medicine Field.
9. Good News / Comments from the Board
There were no additional comments from the Board.
10. Correspondence and Communications
There were no additional items of correspondence and communication.
11. Director’s and Librarians’ Reports: April 2018
Director Scheetz noted that written reports were included in the Board packet.
• Statistical Reports
The following monthly and year-to-date reports were included in the Board packet: Library Usage, Reciprocal Borrowing, and Acquisitions.
• Other Highlights
New Lyceum Lecture Series: Director Scheetz reported that the next event in the New Lyceum Lecture Series was canceled due to lack of interest.
PechaKucha NightTM Batavia: Director Scheetz reported that PechaKucha NightTM Batavia, Volume 11, was scheduled for Thursday, 21 May 2018, at Island View Banquets (at the Batavia VFW).
• Report from Youth Services
Joanne C. Zillman presented highlights from her written report and, in particular, reported on the Summer Reading Club for children and families.
• Report from Adult Services
Stacey L. Peterson presented highlights from her written report and, in particular, reported on the Summer Reading Club for adults and teens.
In addition, she reported on the Home Delivery Service, Books Between Bites, and patrons’ positive response to the new resources available as the result of the SWAN migration.
Trustee Deitchman noted that summer hours on Sunday will begin on Sunday, 3 June 2018.
12. Committee and Official Representative Reports
a. Community Engagement: Director Scheetz and Trustee Smith presented a brief report on Community Engagement.
b. Standing Committee on Facilities: There was no meeting in April.
c. Standing Committee on Finance: Trustee Culotta presented a brief report on the work of the Standing Committee on Finance, the packet for which was distributed to the Board.
d. Standing Committee on Outreach: There was no meeting in April.
e. Standing Committee on Services: Trustee Deitchman presented a brief report on the work of the Standing Committee on Services, the packet for which was distributed to the Board.
f. Batavia Public Library Foundation: There was no meeting in May; however, Director Scheetz announced that the bulldogs were scheduled to be unleashed (as part of Bulldogs Unleashed) on Sunday, 10 June 2018, as part of the Flag Day Celebration.
g. Friends of the Batavia Public Library: Trustee Smith presented a brief report on the work of the Friends of the Batavia Public Library.
h. Library Integrated Network Consortium (LINC): Director Scheetz presented a brief report on the work of LINC.
• SWAN: Kerry K. Halter, the Library’s Technical Services Manager and “Primary Point of Contact” for SWAN, reported that SWAN went live at 9:00 AM on Tuesday, 1 May 2018, and presented a brief report and highlights on the migration process.
i. Batavia Access Television (BATV): Trustee Henders presented a brief report on the work of BATV.
13. Future Agenda Items
Director Scheetz noted that an updated list of future agenda items was included in the Board packet.
14. Next Meetings or Events
a. Sunday before Memorial Day, Sunday, 27 May 2018, Library Closed
b. Memorial Day (last Monday in May), Monday, 28 May 2018, Library Closed [F]
c. Summer Library Hours on Sunday Begin (1:00–4:00 p.m.) (Sunday after Memorial Day), Sunday, 3 June 2018
d. Board of Library Trustees (Regular Meeting), Tuesday, 19 June 2018, 7:00 p.m., Elizabeth L. Hall Conference Room, Batavia Public Library
e. ALA Annual Conference (New Orleans), Thursday–Tuesday, 21–26 June 2018
f. Independence Day, Wednesday, 4 July 2018, Library Closed [F]
g. Board of Library Trustees (Regular Meeting), Tuesday, 17 July 2018, 7:00 p.m., Elizabeth L. Hall Conference Room, Batavia Public Library
h. Board of Library Trustees (Regular Meeting), Tuesday, 21 August 2018, 7:00 p.m., Elizabeth L. Hall Conference Room, Batavia Public Library
i. Staff Development Day (4th Friday in August), Friday, 24 August 2018, Library Closed (Scheduled Work Day for All Employees)
15. Adjournment
Motion by Trustee MacKenzie to adjourn the meeting. Seconded by Trustee Culotta. All: Aye. The motion carried.
Trustee Deitchman declared the regular meeting of the Board of Library Trustees adjourned at 7: 44 p.m.
http://www.bataviapubliclibrary.org/media/1574970/minutes%20(board%20of%20trustees)%202018-05-15%20(regular%20meeting).pdf
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