Will County Gazette

Frankfort Public Library District Board of Trustees met April 26. 

Here is the minutes as provided by the board:

1. Call to Order

     President Stephens called the meeting to order at 6:23 PM.

2. Pledge of Allegiance

     Attendees recited the pledge of allegiance.

3. Roll Call: Trustee Skibinski called the Roll Call.

    Present: Trustee Leyva, Trustee Skibinski, Trustee Look, Trustee Labuda,

    Trustee Albert, President Stephens

     Absent: Trustee Tylk

     Also Present: Pierre Gregoire

4. Introduction of Visitors

     Vicky Hanahan, Michelle Caputo

5. Public Comment – Agenda Items Only

6. Approval of Minutes from the February 22, 2018 Meeting

     Motion made by Trustee Skibinski to approve the minutes of the regular

     board meeting held February 22, 2018. Seconded by Trustee Albert. All

     trustees voted “Aye.” Motion carried.

7. Treasurer’s Report

     Trustee Albert read the treasurer’s report for March 2018.

     a. Review of Bills for February and March 2018

     Motion made by Trustee Skibinski to approve the bills for February 2018

     as presented. Seconded by Trustee Albert. Questions were made about

     Professional Development allowances as well as a voided transaction. All

     trustees voted “Aye.” Motion carried.

     Motion made by Trustee Albert to approve the bills for March 2018 as

     presented. Seconded by Trustee Skibinski. Questions were made

     regarding sprinkler inspection and a refund. All trustees voted “Aye.”

     Motion carried.

8. Budget VS Actual Report

     a. The board reviewed the budget vs actual report for the July 2017 through

          March 2018 time period.

9. Correspondence

     a. FOIA March 24, 2018—Director Gregoire was asked by a technology

          professional to share information from our Google Drive. Legal advised

          against giving access.

     b. Matteson Public Library District annexation of parcels—Board will allow

         the annexation of two parcels (one at the southwest corner of 207th St. and

         Ridgeland Ave., one at the southeast corner of Lincoln Highway and

         Ridgeland Ave.) by Matteson Public Library District to proceed.

10. Unfinished Business

a. Strategic Space Plan—StudioGC Rick McCarthy—Mr. McCarthy presented his

     portfolio of work to the Board for consideration to redesign the existing

     library space.

11. New Business

     a. Resolution #266 to include section 125 plan and premium conversion and

         flexible spending account compensation as earnings reportable to IMRF.

         Motion made by Trustee Skibinski to approve Resolution #266 to

         include section 125 plan in IMRF earnings. Seconded by Trustee

         Labuda. All trustees voted “Aye.” Motion carried.

     b. Change Personal and Birthday PTO accruals to annual (use it or lose it)

         accrual on Hire Date instead of on Fiscal Year.

         Motion made by Trustee Labuda to change Personal and Birthday

          PTO accruals to occur on Hire Date. Seconded by Trustee Skibinski. All

          trustees voted “Aye.” Motion carried.

     c. Eliminate benefit differences between 20+ and 30+ part-time workers.

          The Board reviewed documentation to approve one extra hour of PTO per

           month each for five employees, totaling $1,532.28 annually.

           Motion made by Trustee Skibinski to approve making Part Time 20+

           vacation benefits equal to Part Time 30+ vacation benefits. Seconded

            by Trustee Labuda. All trustees voted “Aye.” Motion carried.

     d. HVAC replacement proposal—Trane TSD240G3RRA-20 ton rooftop unit

         w/electric heat and economizer

          Motion made by Trustee Albert to approve Oak Brook Mechanical

          proposal for HVAC replacement for $23,160. Seconded by Trustee

          Skibinski. All trustees voted “Aye.” Motion carried.

          Friends of the Library will be lending toward the purchase.

     e. Cleaning proposals

          Motion made by Trustee Labuda to approve Best Quality cleaning

          proposal for $2,675/month. Seconded by Trustee Albert. All trustees

          voted “Aye.” Motion carried.

     f. Working Budget FY 2018–2019

         i. Question was made about which budget meeting room fees should be

              attributed to.

        ii. Trustee Albert asked a question about reimbursements and credits

              given to the library.

        Board has agreed to table further discussion for a Finance Committee

         Meeting set for May 17, 2018 at 7 pm.

12. Librarian’s Report

     a. The Board members received the March monthly Librarian’s report from

          Director Gregoire for review by the Trustees, including information on the

          following:

          i. Time reporting software conversion—New time management software

              allows easy updates to accounting software.

         ii. Business Office support plan—Director Gregoire proposed a plan to

             outsource accounting and HR.

         iii. Office remodel—Tech/Youth/Admin—Director Gregoire reported that

              after reviewing three bids, the original plans for remodeling the staff

              area are not in budget. He proposed cubical walls instead as well as a

              partition wall behind circulation to increase staff privacy.

         iv. Foundation Setup—potential for future projects, raising money for

              capital improvements

13. Public Comment

      None.

14. Trustee Comment

     Trustee Leyva proposed digital copies of meeting materials to eliminate

      printing costs.

15. Executive Session

      None required

16. Adjournment

      Motion made by Trustee Labuda and seconded by Trustee Look to

      adjourn the meeting. All trustees voted “Aye.” Motion Carried.

      President Stephens adjourned the meeting at 9:10 pm.

http://www.frankfortlibrary.org/wp-content/uploads/2018/05/April-2018-Board-Meeting-Minutes.pdf