City of Joliet Public Service Committee met April 17.
Here is the minutes provided by the Committee:
1. Roll Call
Present: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Absent: None.
Also Present: David Hales - City Manager, Jim Trizna - Director of Public Works, Greg Ruddy - Public Works Administrator, Nick Gornick - Treatment Plant Superintendent, Tab Jensen - Deputy Chief of Police, Jonathon Hall - Capital Program Engineer, Gabe Friend - Neighborhood Services, Russ Lubash - Traffic Engineer, and Ryan Liang - Civil Engineer II.
2. Approval Of Minutes
Motion to approve the Minutes of the Public Service Committee Meeting from April 3, 2018 was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
3. Citizens To Be Heard On Agenda Items
None in attendance.
4. Contracts
a. Request Authorization to Award a Contract for the Environmental Remediation of Vacant Parcel at 344 S. DesPlaines to Chase Environmental Group in the amount of $90,650.00
This memo has been pulled.
Motion to remove: a) Request Authorization to Award a Contract for the Environmental Remediation of Vacant Parcel at 344 S. DesPlaines to Chase Environmental Group in the amount of $90,650.00 was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
b. Request Authorization to Award a Contract for the Pedestrian Bridge Closure at 110 N. Ottawa Street related to the Demolition of 121 N. Chicago Street to Lindblad Construction Co. of Joliet Inc. in the amount of $27,900.00
Gabe Friend, Neighborhood Services, discussed the closure of the Pedestrian Bridge at 110 N Ottawa Street as related to the Demolition of 121 N. Chicago Street, in the amount of $27,900.00, on behalf of Lindblad Construction Co. of Joliet Inc. The City will be reimbursed for expenses as part of an Intergovernmental Agreement with Will County.
c. Request Authorization to Purchase a Public Safety Vehicle from Rod Baker Ford for $33,635.94 (Revised)
Tab Jensen, Deputy Chief of Police, discussed this Council Memo which has been revised as the current vehicle became unavailable. A same type of vehicle was found for a slightly lower price from Rod Baker Ford.
Motion to recommend: c) Request Authorization to Purchase a Public Safety Vehicle from Rod Baker Ford for $33,635.94 was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
d. Request Authorization to Award a Contract for the 2018-2020 Lawn Mowing Services (Utilities) Program to Green Valley Lawn Care and Snow Plowing in the amount $44,880.00 (FY2018)
Jon Hall, Capital Program Engineer, discussed the annual Lawn Mowing Contract for 2018, in the amount of $44,980.00, on behalf of Green Valley Lawn Care & Snow Plowing. There are two optional extension years also provided and will be evaluated at the end of the season. Prices supplied for 2019 and 2020 are $49,880.00 and $54,880.00 respectively.
e. Request Authorization to Award a Contract for Professional Engineering Services for the Phase I and Phase II Engineering for the Black Road (IL Route 59 – US Route 30) Traffic Signal Interconnection Improvements Project to Gewalt Hamilton Associates Inc. in an Amount not to Exceed $208,610.00 – MFT Sect. No. 18-00516-00-TL
Russ Lubash, Traffic Engineer, discussed Phase I and II Professional Engineering Services for Black Road (IL Route 59 to US Route 30) Traffic Signal Improvements. There are nine signals within this corridor. The City applied for CMAQ funds and the funds were approved for Phase III engineering services and construction costs. Phase I and II will utilize MFT Funds, in the amount of $208,610.00, on behalf of Gewalt Hamilton Associates Inc. Currently, we have 13 master controller systems communicating multiple signals. This project bridges a large fiber optic gap for our traffic control systems.
f. Request Authorization to Award a Contract for 3001-3009 Heritage Drive Water Main Improvements to Construction by Camco in the amount of $69,999.99
Ryan Liang, Civil Engineer II, discussed the Heritage Drive Water Main Improvement, in the amount of $69,999.99, on behalf of Construction by Camco. This came in 31.12% lower than our estimate.
Motion to recommend Authorization to Award a Contract for: b) the Pedestrian Bridge Closure at 110 N. Ottawa Street related to the Demolition of 121 N. Chicago Street to Lindblad Construction Co. of Joliet Inc. in the amount of $27,900.00; d) the 2018-2020 Lawn Mowing Services (Utilities) Program to Green Valley Lawn Care and Snow Plowing in the amount of $44,880.00 (FY2018); e) Professional Engineering Services for the Phase 1 and Phase II Engineering for the Black Road (Il Route 59 - Us Route 30) Traffic Signal Interconnection Improvements Project to Gewalt Hamilton Associates Inc. in an Amount not to Exceed $208,610.00 - MFT Sect. No. 18-00516-00-TL; and f) Request Authorization to Award a Contract for 3001-3009 Heritage Drive Water Main Improvements to Construction by Camco in the amount of $69,999.99 to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
5. Change Orders / Pay Estimates / And Final Payments
a. Request Authorization to Approve Change Order No. 5 in the amount of $10,529.77 and Payment Request No. 13 in the Amount of $10,529.77 for the 2016 Electrical Maintenance Assistance Contract with Van Mack Electric Company
Russ Lubash discussed Change Order No. 5, in the amount of $10,529.77, on behalf of Van Mack Electric Company. Also included is Payment No. 13, in the amount of $10,529.77, to Van Mack Electric Company. This was for fiber optic repairs due to an accident.
Motion to recommend: a) Request Authorization to Approve Change Order No. 5 in the amount of $10,529.77 and Payment Request No. 13 in the Amount of $10,529.77 for the 2016 Electrical Maintenance Assistance Contract with Van Mack Electric Company was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
6. Ordinances And Resolutions
a. Resolution Appropriating Motor Fuel Tax Funds in the amount of $208,610.00 for Professional Engineering Services for the Phase I and Phase II Engineering for the Black Road (IL Route 59 – US Route 30) Traffic Signal Interconnection Improvements Project – MFT Sect. No. 18- 005716-00-TL
Russ Lubash discussed the Resolution appropriating MFT Funds for Phase I and II Black Road Traffic Signal Improvements.
Motion to recommend: a) Resolution Appropriating Motor Fuel Tax Funds in the amount of $208,610.00 for Professional Engineering Services for the Phase I and Phase II Engineering for the Black Road (IL Route 59 – US Route 30) Traffic Signal Interconnection Improvements Project – MFT Sect. No. 18-005716-00-TL to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
7. New or Old Business, not for final action or recommendation
a. Report on Hydrant Repairs
Nick Gornick stated since the last meeting twelve (12) hydrants were repaired. Nine were listed as normal but either damaged by an accident or had a leak. We currently have one (1) hydrant listed as operational needing repair and 20 are out of service.
b. Report on Valves
Nick Gornick stated eleven (11) valves were repaired since the last meeting (one replaced and 10 had valve boxes reset).
c. Utilities Contracted Services
Nick stated none at this time.
d. Water Main Breaks
Nick stated four watermain breaks were repaired. The City has repaired 112 watermain breaks to date per the calendar year.
e. New City Guidelines regarding the review and approval of Achievement Signs
Russ Lubash discussed the New City Guidelines regarding the review and approval of Achievement Signs. Most requests are sports related and have been generally approved on a case by case basis. The City does not have an official guideline on how to handle these requests. Public Works has worked with Legal and would like to present a draft policy to be reviewed for ordinance adoption or Council Approval.
There are four sections:
Eligibility: Requests would come from Educational Institutions only (only academic tournament champions). You have six months from the state or national championship to make the request.
Duration: Signals valid for one year.
Placement: If request is on a State route the City would make that request on their behalf. If denied by IDOT, it could be approved on a local road instead.
Quantity: A limit of two signs per accomplishment / achievement.
The sign will be up for one year from the time of posting. Council Members would like the schools to be notified that older signs will remain posted for one additional year and will then come down. The intent is to post signs for teams and not individuals. Council Members agree with the team concept for signage. Proclamations can be done for individuals. Councilman Hug suggested Individuals could be recognized for 90 days via signage. Councilman Dickinson asked that a finalized version be sent to all schools and Athletic Directors. Russ asked if this should be a policy or an ordinance. Council Members suggest a policy and would still like it to be brought before Council for Approval.
8. Public Comments
None at this time.
9. Adjournment
Motion to adjourn was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
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