City of Joliet Public Service Committee met May 15.
Here is the minutes provided by the Committee:
1. Roll Call
Present: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
AbsenT: None.
Also Present: David Hales - City Manager, Allison Swisher - Interim Director of Public Utilities, Jim Trizna - Director of Public Works, Greg Ruddy - Public Works Administrator, Mike Eulitz - Public Assets Supervisor, Meg McEvilly - Purchasing Administrator, Ryan Liang - Civil Engineer II, and Bob Okon - Herald News.
2. Approval Of Minutes
Motion to approve the Minutes of the Public Service Committee Meeting from May 1, 2018 was made by Councilman Don "Duck" Dickinson.
Motion seconded by Councilwoman Bettye Gavin.
Motion carried by the following vote:
Ayes: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
3. Citizens To Be Heard On Agenda Items
None at this time.
4. Contracts
a. Request for Authorization to Award a Contract for the 2018 – 2020 City of Joliet Mosquito Abatement Program to Clarke Environmental in the amount of $33,048.00, $33,708.00, and $34,383.00 respectively
Mike Eulitz, Public Assets Supervisor, discussed the award of a three year contract for Mosquito Abatement. The award amount for 2018 is in the amount of $33,048.00. Councilman Hug has joined the meeting. (4:12 pm)
b. Request Authorization to Award a Contract for the 2018 Roadways Resurfacing Contract A – MFT Sect. No. 18-00514-00-RS to Austin Tyler Construction in the amount of $3,834,705.60
Greg Ruddy, Public Works Administrator, discussed the award of the 2018 Roadways Resurfacing Contract, in the amount of $3,834,705.60, on behalf of Austin Tyler Construction.
David Hales, City Manager, discussed with Meg McEvilly rebidding multi- year contracts. Meg diverted to Mike Eulitz on this particular one that we stay with this company because they have such a good working product and are a sole source vendor. Approximately six (6) years ago they were the low bidder and they are the only one with this product. Councilman Hug asked how much they have increased. Mike Eulitz stated they have kept their pricing relatively constant over the past six years. The tablets are more effective than fogging. Greg Ruddy stated the increases for the next three years are only 2% each year.
Motion to recommend Authorization to Award a Contract for: a) the 2018-2020 City of Joliet Mosquito Abatement Program to Clarke Environmental in the amount of $33,048.00, $33,708.00 and $34,383.00 respectively; and b) the 2018 Roadways Resurfacing Contract A – MFT Sect. No. 18-00514-00-RS to Austin Tyler Construction in the amount of $3,834,705.60 to full Council was made by Councilman Larry E. Hug.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
5. Change Orders / Pay Estimates / And Final Payments
a. Request for Authorization to Approve Change Order No. 4 in the amount of $945.47 for the 2017 Sanitary Sewer Rehabilitation Project with Insituform Technologies
Allison Swisher, Interim Director of Public Utilities, discussed Change Order No. 4, in the amount of $945.47, to Insituform Technologies. Also included is a time extension of 15 days.
b. Request for Authorization to Approve Payment of the 2018 Membership Dues in the amount of $87,792.01 for the Lower Des Plaines Watershed Group
Allison Swisher discussed the 2018 Membership Dues Payment, in the amount of $87,792.01, with the Lower Des Plaines Watershed Group. The Watershed Groups are a recommended approach for regulations coming and forthcoming per the EPA. City of Joliet and 30 other entities are being proactive and collecting data prior to mandates.
c. Request for Authorization to Approve Change Order No. 1 in the amount of $14,805.02 and Payment Request No. 3 and Final in the amount of $99,517.52 for the Black Road Over Rock Run Creek Water Main Improvements Project – 2017
Ryan Liang, Civil Engineer II, discussed Change Order No. 1, in the amount of $14,805.02, for the Black Road Over Rock Run Creek water main improvements. Also included is Payment No. 3 and final, in the amount of $99,517.52, on behalf of Len Cox & Sons Excavating. Councilman Dickinson stated the creek looks higher since work has been completed.
d. Request Authorization to Approve Change Order No. 2 in the amount of $13,715.00 and Final Payment in the amount of $56,975.00 to Great Lakes Water Resources Group for the Well 11D Removal Project
Allison Swisher discussed Change Order No. 2, in the amount of $13,715.00, for the Well 11D Removal Project. Also included is a Final Payment, in the amount of $56,975.00, on behalf of Great Lakes Water Resources Group.
e. Request Authorization to Approve Change Order No. 1 in the amount of $56,400.00 to Layne Christensen Company for the Well 18D – 2018 Rehabilitation Project
Allison Swisher discussed Change Order No. 1 for Well 18D Rehabilitation Project, in the amount of $56,400.00, on behalf of Layne Christensen Company. The pump was unable to be rebuilt and needed to be replaced. David Hales asked what the approximate cost would be for a rebuild. Allison stated approximately $15,000.00.
f. Request for Authorization to Approve Change Order No. 1 in the Amount of $48,740.00 to Independent Mechanical Industries Inc. for the Well 23D Sand Separator Project – 2018
Allison Swisher discussed Change Order No. 1, in the amount of $48,740.00, for the Well 23D Sand Separator Project. It was observed that sand was getting to the treatment plant. The filter media needed to be replaced and was at the pump’s life span.
Motion to recommend Request for Authorization to Approve: a) Change Order No. 4 in the amount of $945.47 for the 2017 Sanitary Sewer Rehabilitation Project with Insituform Technologies; b) Payment of the 2018 Membership Dues in the amount of $87,792.01 for the Lower Des Plaines Watershed Group; c) Change Order No. 1 in the amount of $14,805.02 and Payment Request No. 3 and Final in the amount of $99,517.52 for the Black Road Over Rock Run Creek Water Main Improvements Project - 2017; d) Change Order No. 2 in the amount of $413,715.00 and Final Payment in the amount of $56,975.00 to Great Lakes Water Resources Group for the Well 11D Removal Project; e) Change Order No. 1 in the amount of $$56,400.00 to Layne Christensen Company for the Well 18D - 2018 Rehabilitation Project; and f) Change Order No. 1 in the Amount of $48,740.00 to Independent Mechanical Industries Inc. for the Well 23D Sand Separator Project - 2018 to full Council was made by Councilman Don "Duck" Dickinson.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
6. Ordinances And Resolutions
a. Resolution Declaring Certain City of Joliet Property as Surplus
Meg McEvilly, Purchasing / Contracts Administrator, discussed the various pieces of surplus computer equipment property. E Scrap Technologies Inc. of Bolingbrook will pick up the items for free and recycle them.
b. Resolution Appropriating Motor Fuel Tax Funds in the amount of $3,834,705.60 for the 2018 MFT Roadways Resurfacing Contract A – MFT Sect. No. 18-00514-00-RS to Austin Tyler Construction
Greg Ruddy discussed the MFT Resolution for the 2018 Roadways Resurfacing Contract.
Motion to recommend Resolution: a) Declaring Certain City of Joliet Property as Surplus; and, b) Appropriating Motor Fuel Tax Funds in the amount of $3,834,705.60 for the 2018 MFT Roadways Resurfacing Contract A – MFT Sect. No. 18-00514-00-RS to Austin Tyler Construction to full Council was made by Councilman Don "Duck" Dickinson.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
7. New or Old Business, not for final action or recommendation
a. Report on Hydrant Repairs
Allison Swisher stated 20 hydrants have been repaired since the last meeting. Currently, there are 15 that are out of service.
b. Report on Valves
Allison stated eight valves were repaired and 22 valves are in need of repair.
c. Utilities Contracted Services No new contracted services.
d. Water Main Breaks
Allison stated year to date the City has had 117 watermain breaks. Three were repaired since last meeting.
8. Public Comments
None at this time.
9. Adjournment
Motion to adjourn was made by Councilman Larry E. Hug.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
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