Village of Bolingbrook Finance Committee met April 10.
Here is the minutes provided by the Committee:
Call To Order:
Chairman Morales made a motion to open the meeting at 6:01 p.m. Trustee Hoogland seconded. All in favor. Motion carried.
Roll Call:
Present: Chairman: Chairman Morales
Members: Trustee Zarate
Trustee Hoogland
Trustee Watts
Rosa Cojulun, Finance Director
Susan Mika, Assistant Director of Finance
James Farrell, IT Director/Assistant to the Mayor
Old Business:
➢ None
New Business:
✓ Director Rosa Cojulun updated the trustees that another Finance Committee meeting will need to be set up soon so the worker’s compensation renewal can be presented. All members accepted that change.
✓ Director Farrell went over the renewal of the Microsoft Enterprise Agreement.
o Chairman Morales and Trustee Watts asked if quotes were obtained from other vendors and if the 3 year agreement is standard.
▪ Director Farrell explained that Microsoft sets the price and then vendors sell the license renewal. The renewal also cannot be purchased directly from Microsoft.
Trustee Hoogland made a motion to accept the renewal of the Microsoft Enterprise Agreement. Trustee Watts seconded. All in favor. Motion carried.
✓ Director Farrell went over the annual Call One renewal.
o Chairman Morales and Trustee Watts asked about the amenities and the price rates.
▪ Director Farrell explained that no other vendor can come close to the price for the 1 gig circuit that Call One is able to provide the Village with.
Trustee Zarate made a motion to accept the Call One annual renewal proposal. Trustee Hoogland seconded. All in favor. Motion carried.
✓ Director Farrell went over the GadGroup annual renewal.
o Since Directors Farrell and Cojulun did not rate the quality of service high, the committee agreed to table this agreement to the Finance Committee Meeting.
✓ Director Farrell went over the Tyler Technologies proposal for the purchase of the Utilities Billing module to add to the current finance software (Munis).
o Chairman Morales asked how long the Village has had this software.
▪ Directors Farrell and Cojulun responded that it has been in place since 2005.
Trustee Watts made a motion to approve purchase of the Utilities Billings module from Tyler Technologies. Trustee Zarate seconded. All in favor. Motion carried.
✓ Director Farrell went over the AS400 consultant annual renewal.
Trustee Hoogland made a motion to approve AS400 consultant annual renewal. Trustee Zarate seconded. All in favor. Motion carried.
Adjournment:
Chairman Morales made a motion to adjourn the meeting at 7:10 p.m. Seconded by Trustee Hoogland. All in favor. Motion carried.
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