Joliet City Council met April 17.

By Lhalie Castillo

May 5, 2018

Here is the minutes provided by the Council:

Pledge To The Flag:

I. Roll Call:

Present: Mayor Robert O’Dekirk, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman John E. Gerl, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

Absent: None.

Also Present: City Manager David A. Hales, Corporation Counsel Martin Shanahan, Jr.

II. Presentation:

A. Gypsy Moth Treatment – Nancy Johnson, Plant Pesticide Specialist, Illinois Department of Agriculture

Nancy Johnson gave a presentation on Gypsy Moth Treatments of 1,122 acres in around the Pilcher Park area of Joliet mid-May. She stated the last treatment in Joliet was in 2010.

III. Mayor:

A. Proclamations

1. Proclamation – Arbor Day 2018

Councilwoman Quillman read a Proclamation issued by Mayor O'Dekirk proclaiming April 27, 2018 as Arbor Day.

Ms. Rita Renwick accepted and thanked the Mayor and Council for their recognition.

2. Proclamation – Boxer Joseph “Jo Jo” Awinongya – 2018 Silver Gloves National Champion

Councilman Hug read a Proclamation issued by Mayor O'Dekirk recognizing Joseph "Jo Jo" Awinongya as the 2018 Silver Gloves National Champion.

Joseph "Jo Jo" Awinongya accepted and thanked the Mayor and Council for their recognition.

B. Mayor O’Dekirk – Appointments

Motion to appoint Gideon Blustein to serve as a non-voting member and Mary Beth Gannon, Katie Lowry, and reappoint Christine Policandriotes, as a voting member, Quinn Adamowski, Sharon Merwin, Kevin Heinemann as voting members of the Joliet Historic Preservation Commission was made by Councilman Michael F. Turk.

Motion seconded by Councilman Don "Duck" Dickinson.

Motion carried by the following vote:

Ayes: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman John E. Gerl, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk

Nays: None

Abstain: Mayor Robert O’Dekirk

IV. Approval Of Agenda:

Motion to approve the Agenda as written without the following Council Memos as they were removed at the April 16, 2018 Pre-Council Meeting: 1) #215-18: Resolution Approving the Designation of the Committee for Building Brighter Communities Inc. as a Community Based Development Organization (CBDO) for the City of Joliet; 2) #216- 18: Resolution Authorizing the Execution of a Community Development Block Grant CBDO Agreement Between the City of Joliet and Committee for Building Brighter Communities Inc. in an Amount up to $220,000 and the Conveyance of Vacant Surplus Property at 344 South DesPlaines; and 3) #221-18: Request Authorization to Award a Contract for the Environmental Remediation of Vacant Parcel at 344 South DesPlaines to Chase Environmental Group in the Amount of $90,650.00 was made by Councilwoman Jan Hallums Quillman.

Motion seconded by Councilman Michael F. Turk. Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

V. Citizens To Be Heard On Agenda Items:

There were no citizens to be heard.

VI. Council Committee Reports:

A. Finance

Councilman Turk stated the Finance Committee met this evening at 5:30 p.m. in the Executive Conference Room and discussed the 2017 Annual City Collector's Report. He stated the Committee also reviewed the Personnel Summary, Travel Expense Report, Invoices Paid and found them all to be in order and recommended their approval.

B. Prison

Councilwoman Gavin stated the Prison Committee met on April 9, 2018 and asked the Deputy City Manager/Economic Development Director Steve Jones give an overview of the meeting. Mr. Jones gave a brief presentation on the removal of the overgrowth on the far west property of the prison by Homer Tree Service. He stated the Committee discussed events leading up to the opening of the prison property to the public. He stated there are volunteer work dates set for May 19th and 20th. He briefly discussed a three day event scheduled to take place Aug 24-26, 2018 with live music, food, and tours. He stated the all the profits will go to the prison restoration fund. He stated Sunday, August 26 commemorates the 200th anniversary of the State of Illinois and there is a Route 66 motorcycle ride that will begin at the prison and end in Springfield. He stated the Committee also discussed future use of the "open space" on the east side of the prison property.

A brief discussion was held regarding the Joliet Area Historical Museum’s efforts to find denotation for the restoration of the prison.

C. Public Service

Councilman Hug stated the Public Service Committee met today at 4:00 p.m. and reviewed the purchase of a new police vehicle with drug forfeiture funds, a new pedestrian bridge on Ottawa Street, and the Black Road (IL Route 59 – US Route 30) Traffic Signal Interconnection Improvements Project. He stated the Committee also reviewed contracts.

VII. Consent Agenda:

A. Approval of Minutes

1. Pre-Council Meeting – April 2, 2018

4-2-18 Minutes

2. Council Meeting – April 3, 2018

4-3-18 Minutes

The minutes of the Pre-Council Meeting of the Council of the City of Joliet, Illinois held on Monday, April 2, 2018 at 5:30 p.m. and of the Regular Meeting of the Council of the City of Joliet, Illinois held on Tuesday, April 3, 2018 at 6:30 p.m. stand approved as recorded.

B. Invoices Paid Report

Invoices Paid March 2018

A communication from the City Manager contained his recommendation that the report be received and placed on file.

C. Council Memo #205-18: 2017 Annual City Collector’s Report

A communication from the City Manager contained his recommendation that the report be received and placed on file.

D. Council Memo #206-18: Regular Payroll for February 16 – March 1, 2018 – $3,604,846.26

The Biweekly Payroll Summary Reports of the total cost of regular salaries for the period February 16 through March 1, 2018, including a Summary of Overtime and an Overtime Budget Status Report, were accompanied by a recommendation from the City Manager that said Regular Payroll be approved.

E. Council Memo #207-18: Regular Payroll for March 2 – 15, 2018 – $3,336,424.10

The Biweekly Payroll Summary Reports of the total cost of regular salaries for the period March 2 through March 15, 2018, including a Summary of Overtime and an Overtime Budget Status Report, were accompanied by a recommendation from the City Manager that said Regular Payroll be approved.

F. Council Memo #208-18: Position Vacancies

A communication from the City Manager contained his recommendation that he be authorized to: 1) Fill three summer laborer positions in the public utilities department, 2) Fill one laboratory intern in the Public Utilities Department, 3) Fill six summer laborers in the Public Works Department, 4) Fill four urban forestry interns in the Public Works Department, and 5) Fill one management intern in the City Manager’s Office.

Motion to concur in the recommendations of the City Manager was made by Councilman John E. Gerl.

Motion seconded by Councilwoman Bettye Gavin.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

VIII. Licenses And Permit Applications: None

IX. Public Hearings:

A. Council Memo #210-18: Annexation of 615 Elmwood Avenue, Classification to R-2A Zoning and Approval of an Annexation Agreement (A-3-18)

1.Resolution Approving an Annexation Agreement of 615 Elmwood Avenue

Council Memo #210-18

Resolution No. 7258

2. Ordinance Approving the Annexation of 615 Elmwood Avenue

Council Memo #210-18

Ordinance No. 17775

3. Ordinance Approving the Classification of 615 Elmwood Avenue to R-2A Zoning

Council Memo #210-18

Ordinance No. 17776

The City Clerk advised that this is a Public Hearing so any public comments would be in order at this time.

Mayor O’Dekirk opened the Public Hearing and asked if there were any comments.

No public comments were made, therefore, the City Clerk closed the Public Hearing

Motion to approve COUNCIL MEMO #210-18: Annexation of 615 Elmwood Avenue, Classification to R-2A Zoning and Approval of an Annexation Agreement (A-3-18) was made by Councilman Michael F. Turk.

Motion seconded by Councilwoman Jan Hallums Quillman.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

X. Ordinances And Resolutions:

A. Ordinances:

None

B. Resolutions:

1. Council Memo #212-18: Resolution Appropriating Motor Fuel Tax Funds in the Amount of $208,610.00 for Professional Engineering Services for the Phase I and Phase II Engineering for the Black Road (IL Route 59 - US Route 30) Traffic Signal Interconnection Improvements Project - MFT Section No. 18- 005716-00-TL

Motion to adopt Council Memo #212-18: Resolution Appropriating Motor Fuel Tax Funds in the Amount of $208,610.00 for Professional Engineering Services for the Phase I and Phase II Engineering for the Black Road (IL Route 59 - US Route 30) Traffic Signal Interconnection Improvements Project - MFT Section No. 18-005716-00- TL was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman John E. Gerl.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

Council Memo #212-18

Resolution No. 7259

2. Council Memo #213-18: A Resolution Repealing Resolution No. 7187 which Approved a Development Agreement with Stadium Club, LLC (141 East Jefferson Street)

Motion to adopt Council Memo #213-18: A Resolution Repealing Resolution No. 7187 which Approved a Development Agreement with Stadium Club, LLC (141 East Jefferson Street) was made by Councilman Larry E. Hug.

Motion seconded by Councilman Don "Duck" Dickinson.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

Council Memo #213-18

Resolution No. 7260

3. Council Memo #214-18: Resolution Authorizing a Substantial Amendment to the CDBG FY 2016 Annual Action Plan and Amended FY 2017 Annual Action Plan to the 2015–2019 – Consolidated Plan

Motion to adopt Council Memo #214-18: Resolution Authorizing a Substantial Amendment to the CDBG FY 2016 Annual Action Plan and Amended FY 2017 Annual Action Plan to the 2015–2019 – Consolidated Plan was made by Councilman Michael F. Turk.

Motion seconded by Councilwoman Bettye Gavin.

Motion carried by the following vote:

Ayes: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman John E. Gerl, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk

Nays: Councilman Larry E. Hug

Abstain: Mayor Robert O’Dekirk

Council Memo #214-18

Resolution No. 7261

4. Council Memo #215-18: Resolution Approving the Designation of the Committee for Building Brighter Communities Inc. as a Community Based Development Organization (CBDO) for the City of Joliet (Removed from the Agenda by Council on April 16, 2018)

The City Clerk stated Council Memo #215-18 was removed at yesterday's Pre-Council Meeting.

5. Council Memo #216-18: Resolution Authorizing the Execution of a Community Development Block Grant CBDO Agreement Between the City of Joliet and Committee for Building Brighter Communities Inc. in an Amount up to $220,000 and the Conveyance of Vacant Surplus Property at 344 South DesPlaines (Removed from the Agenda by Council on April 16, 2018)

The City Clerk stated Council Memo #216-18 was removed at yesterday's Pre-Council Meeting.

XI. Bids And Contracts:

A. Award Of Contracts:

1. Council Memo #218-18: Request Authorization to Award a Contract for the 2018-2020 Lawn Mowing Services (Utilities) Program to Green Valley Lawn Care and Snow Plowing in the Amount of $44,880.00 (FY2018)

2. Council Memo #219-18: Request Authorization to Award a Contract for Professional Engineering Services for the Phase I and Phase II Engineering for the Black Road (IL Route 59 – US Route 30) Traffic Signal Interconnection Improvements Project to Gewalt Hamilton Associates Inc. in an Amount not to Exceed $208,610.00 - MFT Section No. 18-00516-00-TL

3. Council Memo #220-18: Request Authorization to Award a Contract for 3001-3009 Heritage Drive Water Main Improvements with Construction by Camco in the Amount of $69,999.99

4. Council Memo #221-18: Request Authorization to Award a Contract for the Environmental Remediation of Vacant Parcel at 344 South DesPlaines to Chase Environmental Group in the Amount of $90,650.00 (Removed from the Agenda by Council on April 16, 2018)

The City Clerk stated Council Memo #221-18 was removed at yesterday's Pre-Council Meeting.

5. Council Memo #222-18: Request Authorization to Award a Contract for the Pedestrian Bridge Closure at 110 North Ottawa Street Related to the Demolition of 121 North Chicago Street to Lindblad Construction Co. of Joliet Inc. in the Amount of $27,900.00

6. Council Memo #223-18: Request Authorization to Purchase a

Public Safety Vehicle from Rod Baker Ford for $33,635.94 REVISED COUNCIL MEMO #223-18

Councilman Hug explained the revisions made to Council Memo #223-18: Request Authorization to Purchase a Public Safety Vehicle from Rod Baker Ford for $33,635.94.

Motion to approve Council Memos #218-18 through #220-18 and Council Memos #222- 18 and #223-18 was made by Councilman John E. Gerl.

Motion seconded by Councilman Michael F. Turk.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

B. Amendments, Change Orders And Payments:

1. Council Memo #225-18: Request Authorization to Approve Change Order No. 5 in the Amount of $10,529.77 and Payment Request No. 13 in the Amount of $10,529.77 for the 2016 Electrical Maintenance Assistance Contract With Van Mack Electric Company

Motion to approve Council Memo #225-18: Request Authorization to Approve Change Order No. 5 in the Amount of $10,529.77 and Payment Request No. 13 in the Amount of $10,529.77 for the 2016 Electrical Maintenance Assistance Contract With Van Mack Electric Company was made by Councilman Michael F. Turk.

Motion seconded by Councilman Larry E. Hug.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

XII. City Manager:

The City Manager gave suggestions, for Mayor and Council's consideration, on ways to make the Council agenda process more efficient.

The City Manager briefly highlighted the soft opening of the Joliet Gateway Center.

A brief discussion was held regarding the future grand opening of the Gateway Center on June 6, 2018.

XIII. New Business (Not for Final Action or Recommendation):

XIV. Public Comments:

Michelle, resident of Riverside Subdivision, spoke regarding traffic and road condition issues in the Riverside Subdivision.

XV. Mayor And Council Comments:

Councilman Hug congratulated his daughter and all the other children recognized for being in the top 5% academically at Plainfield Central High School.

Councilwoman Quillman discussed app issues and phone calls.

In response to Mayor O'Dekirk's question, the City Manager briefly discussed the review of the City's policy and practice of personnel on administrative leave.

Mayor O'Dekirk highlighted the ribbon cutting for Primary Care of Joliet, Stepping Stones opioid taskforce conference, Natalie Manley’s annual child abuse prevention campaign, Easter Seals’ telethon, and the new Gateway Center train station.

XVI. Closed Session to discuss the following subjects:

Motion to enter closed session to discuss personnel, collective bargaining, land acquisition or conveyance and pending or threatened litigation after which the meeting will be adjourned was made by Councilman John E. Gerl.

Motion seconded by Councilwoman Bettye Gavin.

Motion carried by the following vote:

Nays: None

Abstain: Mayor Robert O’Dekirk

XVII. Adjournment:

https://joliet.granicus.com/DocumentViewer.php?file=joliet_bf676b8c-7ca5-4572-8af7-3547651e939f.pdf&view=1

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