City of Joliet Public Service Committee met March 20.
Here is the minutes provided by the Committee:
1. Roll Call
Present: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Absent: None.
Also Present: David A. Hales - City Manager, Jim Eggen - Director of Public Utilities, Jim Trizna - Director of Public Works, Greg Ruddy - Public Works Administrator, Kendall Jackson - Director of Community Development, and Gabe Friend - Neighborhood Services.
2. Approval Of Minutes
Motion to approve the Minutes of the Public Service Committee Meeting from March 20, 2018 was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
3. Citizens To Be Heard On Agenda Items
4. Contracts
a. Request for Authorization to Award a Contract for the Demolition of 121 North Chicago Street
Gabe Friend, of Neighborhood Services, discussed the IGA with Will County for the land swap for the Chicago Street Extension. Also discussed was the demolition of 121 N. Chicago Street, in the amount of $135,930.00, on behalf of Alliance Demolition. Councilman Hug asked why our estimate was less than the bids came in. Councilman Dickinson asked when this building needs to be down by. Gabe Friend stated it needs to be down by May 18, 2018.
David Hales, City Manager, stated the Mayor asked about bidding on a project such as this project. Gabe explained they could go through Purchasing to get on the Bidders List, go to the City Website, and projects are also advertised in the Labor Record.
b. Request for Authorization to Purchase Vehicles for the Public Utilities Department
Jim Eggen, Director of Public Utilities, discussed the purchase of four vehicles for Water Field Ops and each of the Treatment Plants. One F150, in the amount of $35,683.00, from Rod Baker Ford will be for Water Field Ops. One each of the F250, in the amount of $139,610.00, will be for Field Ops, and each treatment plant.
c. Request for Authorization to Purchase a Ford F-450 for the Public Utilities Department
Jim Eggen discussed the new foreman truck, in the amount of $118,223.00, on behalf of Roesch Ford.
d. Request for Authorization to Award the 2018 Utilities Restoration Program– Phase I
Jim Eggen discussed the 2018 Utilities Restoration Phase I Program, in the amount of $469,596.75, on behalf of Construction by Camco. Five bidders responded for Phase I of this program.
Motion to recommend Authorization to: a) Award a Contract for the Demolition of 121 N. Chicago Street; b) Purchase Vehicles for the Public Utilities Department; c) Purchase of a Ford F-450 for the Public Utilities Department; and d) Award the 2018 Utilities Restoration Program – Phase I to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
5. Change Orders / Pay Estimates / And Final Payments
a. Request for Authorization to Approve Change Order No. 10 for Knight E/A Inc. Professional Architectural and Engineering Services Contract for the Joliet Multi-Modal Regional Transportation Center
Kendall Jackson, Director of Community Development, discussed Change Order No. 10, in the amount of $70,000.00, on behalf of Knight E/A Inc. The original finish date was in January, 2018. This will extend the services through April 2018 for the completion of the Train Station.
Motion to recommend: a) Request for Authorization to Approve Change Order No. 10 for Knight E/A Inc. Professional Architectural and Engineering Services Contract for the Joliet Multi-Modal Regional Transportation Center to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
6. Ordinances And Resolutions
a. 2018 Deteriorated Roadway Resurfacing Program
Jim Trizna, Director of Public Works, discussed the funds for the list of streets Public Works will be resurfacing. There are a total of 59 streets to be resurfaced in 2018 spread throughout the five districts. Jim Trizna stated that some of the major streets need to be looked at for next year which would leave a small amount of arterial streets to be able to be done in 2019. There are also seven (7) streets where complete reconstruction will take place. Greg Ruddy stated the goal is to take the contract to the first meeting in May. If pricing comes in lower, a Phase II Contract will be put together for additional streets. Councilman Dickinson asked what order they would be completed. Jim Trizna stated the contractor dictates geographically what order will take place. David Hales asked how many miles this list adds up to. Greg Ruddy responded with 14.79 miles. There are 593 centerline miles of roads. David Hales asked if we do approximately 15 miles per year at the funding level how long will it take to repave the City. It will take about 40 years. He also asked how long the expected life of a street is. Jim Trizna stated about a 20 year life span and our streets go well past that. David Hales asked if we were to maximize our dollars, what would be the yearly amount to resurface for a 20 year life span. Jim Trizna stated roughly $6 million doubling what we do now. Our field engineers gather data every other year on the condition of our streets to determine this list. Mr. Hales would like to see more analysis on arterial vs. collector streets, etc. to tie with the five year capital plan to identify what would be ideal to maximize our tax dollars to keep things preventative vs. reactive. Roadways was doing crack sealing and the past several years their focus has been on diseased tree removal. This list has been shared with the Public Utilities Department to make sure no overlapping work would be done that would tear up a street that was just done.
Motion to recommend: a) 2018 Deteriorated Roadway Resurfacing Program to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
7. New or Old Business, not for final action or recommendation
a. Report on Hydrant Repairs
Jim Eggen stated 18 fire hydrants have been repaired. Two (2) of those hydrants were out of service and 16 were listed as normal. Currently one (1) is listed as operational but needs repair and 19 hydrants are out of service.
b. Report on Valves
Jim Eggen stated seven (7) valves were repaired.
c. Utilities Contracted Services
Construction by Camco repaired a surcharge damaged manhole.
d. Water Main Breaks
Jim Eggen stated 103 have been repaired to date this year. Four (4) were new since the last meeting. Councilman Dickinson asked if the leak by Rock Run Creek was fixed. Jim Eggen stated that is complete.
8. Public Comments
9. Adjournment
Motion to adjourn was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
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