The city of Lockport Committee of the Whole met Feb. 15 to review mayoral appointments.
Here are the meeting's minutes, as provided by the committee:
The Committee of the Whole Meeting was held on Wednesday, February 15, 2017 in the Board Room, 3rd Floor, of the Central Square Building.
Mayor Steven Streit called the Meeting to order at 7:00 p.m. and led the Pledge of Allegiance.
COUNCIL MEMBERS PRESENT: PETRAKOS, CAPADONA, GILLOGLY, SMITH,
DESKIN, VANDERMEER, PERRETTA,
BARTELSEN
COUNCIL MEMBERS ABSENT:
ALSO PRESENT: S. STREIT, MAYOR
A. MATTEUCCI, CITY CLERK
B. BENSON, CITY ADMINISTRATOR
T. THANAS, INTERIM CITY ATTORNEY
T. LEMMING, CHIEF OF POLICE
L. HEGLUND, FINANCE DIRECTOR
P. HIRTH, DIRECTOR OF COMMUNITY &
ECONOMIC DEVELOPMENT
A. WAGNER, DIRECTOR OF ENGINEERING
J. FINDLAY, DIRECTOR OF PUBLIC WORKS
Police Chaplin Ernest opened the Meeting with a prayer.
PRESS PRESENT
Sarwat Ahmad, Reporter for Herald News, Frank Vaisvillas, Reporter for Southtown Star, Max Laptorne, Assistant Editor, Lockport Legend, and Cathy Wilker, Volunteer for LCTV, were present to cover the Meeting.
LIAISON’S REPORT
Alderman Petrakos announced the amendments to the Development Code will be presented to the Council shortly for their review. He also updated Council on the number of building permits that have been issued to date.
COTW – February 15, 2017
MAYORAL APPOINTMENTS TO VARIOUS COMMITTEES
The Mayor has requested to make these appointment and updates to the following
Committee: International Code Council Board of Appeals. Appoint Neal Wheeler, Cean
Magosky, and Kathryn Ruane for a three year term. Term to expire in 2020. Appoint Lance McCulla, Alternate Citizen-at-Large, for a term to expire in 2020.
CONSENT AGENDA: MOTION TO CONCUR WITH THE MAYOR’S APPOINTMENTS TO THE INTERNATIONAL CODE COUNCIL BOARD OF APPEALS. APPOINT NEAL WHEELER, CEAN MAGOSKY AND KATHRYN RUANE AS CITIZENS-AT-LARGE MEMBERS FOR A THREE YEAR TERM. TERM EXPIRES IN 2020, AND APPOINT LANCE MCCULLA TO THE INTERNATIONAL CODE COUNCIL BOARD OF APPEALS AS THE ALTERNATE CITIZEN-AT-LARGE FOR A THREE YEAR TERM. TERM TO EXPIRE IN 2020.
PZC CASE #2016-008: AMENDMENT TO SPECIAL USE PERMIT FOR A DRIVE-THRU & FINAL DEVELOPMENT PLANS/DUNKIN DONUTS – 1069 E. 9TH STREET/APPLICANT: SEVA BRANDS
Director of Community and Economic Development, Pam Hirth presented her memo dated February 8, 2017.
The Applicant, Seva Brands for Dunkin’ Donuts, is seeking approval of an amendment to a Special Use Permit for a drive-up facility and Final Development Plans for a parking lot/drive thru redesign and building expansion. The existing drive-thru was approved in 1995. The expansion includes a 370 square foot addition to the storefront, a new cooler located at the rear of the building, and a proposed patio for an outdoor seating area. The purpose of the redesign and expansion is to mitigate traffic concerns that are associated with the existing drive-thru and comply with the Dunkin’ Donuts global franchise “Ten Year Remodel” Policy to keep its restaurant facilities up-to-date.
The Plan Commissioners expressed overall satisfaction with the redesign of the drive-thru and the vehicle queuing area. All agreed that the existing drive thru is problematic and the redesign is a much needed improvement. The Commission also discussed adding bollards to further protect the outdoor patio area, providing a vision triangle for those existing the drive-thru, installing traffic control signage (stop sign, proceed with caution), and replacing the plantings in the curbed island of the drive-thru with more salt tolerant material. A question regarding the location of existing post office boxes and the impact that they pose on the traffic pattern was also discussed.
Suggestions included relocating the mail boxes to another area that might be less obstructive or altering the drive aisle along the front of the center from a two-way drive aisle to a one-way drive aisle. The latter suggestion caused concern for functionality and enforcement of a one-way drive aisle.
The duration of the construction phase was also questioned (per the Representative the project should take approximately 60 days and the store will remain operational).
The plans were revised to address changes suggested by the Plan and Zoning Commission and concerns raised by our Council Liaison. The Applicant addressed the comments/concerns and explained how the items have been addressed.
CONSENT AGENDA: MOTION TO APPROVE THE AMENDMENT TO THE SPECIAL USE PERMIT FOR A DRIVE-THRU AND FINAL DEVELOPMENT PLANS.
RECESS
MOTION BY PETRAKOS, SECOND BY DESKIN TO RECESS THE COMMITTEE OF THE WHOLE MEETING AT 7:13 P.M. TO GO INTO THE REGULAR CITY COUNCIL MEETING.
ALL VOTED AYE – MOTION CARRIED
BACK ON RECORD
MOTION BY CAPADONA, SECOND BY PERRETTA TO GO BACK ON RECORD AND INTO THE COMMITTEE OF THE WHOLE MEETING AT 7:16 P.M.
ALL VOTED AYE – MOTION CARRIED
VEHICLE PURCHASE/THREE 2017 FORD POLICE INTERCEPTOR UTILITY/RESOLUTION NO. 17-016
Chief Lemming presented R. Huff’s Memo dated February 7, 2017.
This is a request to purchase three 2017 Ford Police Interceptor Utilities. The funds for this purchase will be disbursed from previously budgeted capital (2) and Federal Asset Forfeiture funds (1).
This vehicle will replace three front line patrol cars that have exceeded the age and mileage limits needed for their current purpose. One vehicle is in excess of 100,000 miles, and one is in excess of 95,000 miles.
The third vehicle is twelve years old, has more than 80,000 miles, and is missing large amounts of paint. By replacing these vehicles, we will be removing aging cars that will continue to escalate in the cost of repairs.
CONSENT AGENDA: MOTION TO APPROVE RESOLUTION NO. 17-016/A RESOLUTION AUTHORIZING THE PURCHASE OF THREE FORD POLICE INTERCEPTOR UTILITIES.
VEHICLE PURCHASE/ONE 2017 FORD POLICE INTERCEPTOR UTILITY/RESOLUTION NO. 17-017
Chief Lemming presented R. Huff’s Memo dated February 7, 2017.
This is a request to purchase one 2017 Ford Police Interceptor Utility. The funds for this purchase will be disbursed rom previously budgeted capital funds.
This vehicle will replace one administrative vehicle that has exceeded the age and mileage limits needed for its current purpose. This vehicle is seven years old and is in excess of 130,000 miles. In the last three years, this vehicle has incurred $3,121.09 in repairs. By replacing this vehicle we will be removing an aging car that will continue to escalate in the cost of repairs.
CONSENT AGENDA: MOTION TO APPROVE RESOLUTION NO. 17-017/A RESOLUTION AUTHORIZING THE PURCHASE OF ONE FORD POLICE INTERCEPTOR UTILITY.
VEHICLE PURCHASE/ONE 2017 CHEVROLET TAHOE PPV 4X4/RESOLUTION NO. 17-018
Chief Lemming presented R. Huff’s Memo dated February 7, 2017.
This is a request to purchase one 2017 Chevrolet Tahoe PPV 4x4. The funds for this purchase will be disbursed from previously budgeted Federal Asset Forfeiture funds.
This vehicle will replace one patrol vehicle that has exceeded the age and mileage limits needed for its current purpose. This vehicle is eight years old, is in excess of 90,000 miles, and is in need of a new transmission. In the last three years, this vehicle has incurred $2,916.27 in repairs. By replacing this vehicle, we will be removing an aging car that will continue to escalate in the cost of repairs.
CONSENT AGENDA: MOTION TO APPROVE RESOLUTION NO. 17-018/ A RESOLUTION AUTHORIZING THE PURCHASE OF ONE CHEVROLET TAHOE PPV 4X4.
VEHICLE PURCHASE ONE 2017 FORD TAURUS SE/RESOLUTION NO. 17-019
Chief Lemming presented R. Huff’s Memo dated February 7, 2017.
This is a request to purchase one 2017 Ford Taurus SE. The funds for this purchase will be disbursed from previously budgeted State Asset Forfeiture Funds.
This vehicle will replace one investigations vehicle that has exceeded the age and mileage limits needed for its current purpose. This vehicle is eleven years old and is in excess of 67,000 miles. Additionally, this vehicle is a two door model that is not conducive to service in the police department fleet.
In the last three years, this vehicle has incurred $2,211.71 in repairs. By replacing this vehicle we will be removing an aging car that will continue to escalate in the cost of repairs and does not meet the needs of the department.
CONSENT AGENDA: MOTION TO APPROVE RESOLUTION NO. 17-019/ A RESOLUTION AUTHORIZING THE PURCHASE OF ONE FORD TAURUS SE.
ITEP-BRIGGS, DIVISION, FARRELL SIDEWALK AND BICYCLE PATH PHASE 3 CONSTRUCTION LOCAL AGENCY AGREEMENT & MFT RESOLUTION FOR LOCAL SHARE OF CONSTRUCTION COST/RESOLUTION NO. 17-020.
Director of Engineering, Amy Wagner presented her Memo dated February 10, 2017.
In August 2010, the City’s Engineering Department applied for ITEP funding to construct a sidewalk on the west side and a bicycle path along the east side of Briggs Street from Parkview Avenue to Division Street, a sidewalk along the south side of Division Street from Briggs Street to Farrell Road and a bicycle path along the west side of Farrell Road from Division Street to 7th Street. In October 2010, we were notified that we are to receive the requested funding in the amount of $456,000.
In April 2012, the City passed a Resolution executing a Contract with Ruettiger, Tonelli & Associates (RTA) to complete the Phase 1 Engineering and in February 2015, the City decided to continue with RTA for the Phase 2 design. Phase 2 is nearly complete, and the project is scheduled to be placed on the IDOT bid letting schedule in 2017.
In order to complete the Phase 2 review process, the final plans need to be submitted for review, along with the executed Local Agency Agreement and the Motor Fuel Tax (MFT) Resolution.
The most recent estimate shows a construction cost of $850,000. The conditions of the grant provide for a federal share of 80% up to the grant amount. The remaining funding ($412,000) is much less than 80% of the current construction cost, so we would need to provide the balance in MFT funding.
We recommend that the City Council pass a Resolution authorizing the execution of the attached Local Agency Agreement for the Briggs, Division, Farrell Multi-Use Path Project.
We also recommend that the City Council approve the Motor Fuel Tax (MFT) Resolution, in the amount of $490,000 (budgeted amount) to cover the estimated local share ($438,000) and a contingency of $52,000 (12%).
ACTION: MOTION TO APPROVE RESOLUTION NO. 17-020/A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE PHASE 3 CONSTRUCTION LOCAL AGENCY AGREEMENT FOR THE BRIGGS, DIVISION, FARRELL, MULTI-USE PATH PROJECT.
ACTION: MOTION TO APPROVE THE MOTOR FUEL TAX (MFT) RESOLUTION IN THE AMOUNT OF $490,000 (BUDGETED AMOUNT) TO COVER THE ESTIMATED LOCAL SHARE ($438,000) AND A CONTINGENCY OF $52,000 (12%).
ACTION: MOTION TO APPROVE RESOLUTION NO. 17-021/A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF WILL AND THE CITY OF LOCKPORT FOR THE INSTALLATION AND MAINTENANCE OF MULTI-USE PATHS AND SIDEWALKS ALONG BRIGGS STREET (CH62) AND DIVISION STREET (CH75) IN THE COUNTY OF WILL.
2017 F-250 XL 4X4 SD CREW CAB/RESOLUTION NO. 17-012
Director of Public Works, Joe Findlay presented his and Joe Cronin’s Memo dated February 3, 2017.
The Street Department is requesting approval to purchase a 2017 F-250 XL 4x4 SD Crew Cab from Currie Motors. This purchase has been budgeted for in the Capital – Public Works line in the 2017 budget. The price is based on the South Suburban Joint Purchasing Program. This truck will replace truck #108, the 2003 Dodge 1500 Pickup 2WD.
Authorization to purchase the 2017 F-250 XL 4x4 SD Crew Cab from Currie Motors for a total of $35,646.00.
CONSENT AGENDA: MOTION TO APPROVE RESOLUTION NO. 17-012/ A RESOLUTION AUTHORIZING THE ADMINISTRATOR AND STAFF TO PURCHASE A 2017 F-250 XL 4X4 SD CREW CAB FROM CURRIE MOTORS FOR AN AMOUNT OF $35,646.
2017 F-250 XL/RESOLUTION NO. 17-013
Director of Public Works, Joe Findlay presented his Memo dated February 3, 2017.
The Sewage Treatment Plant is requesting approval to purchase a 2017 F-250 XL from Currie Motors for a total of $30,786.00. The price is based on the South Suburban Joint Purchasing Program. This truck will replace truck #603, the 2003 Dodge 1500 2WD pick up. This item has been budgeted for in the Capital – Sewer line in the 2017 budget.
Authorization to purchase the 2017 F-250 XL from Currie Motors for a total of $30,786.00.
CONSENT AGENDA: MOTION TO APPROVE RESOLUTION NO. 17-013/ A RESOLUTION AUTHORIZING THE ADMINISTRATOR AND STAFF TO PURCHASE A 2017 F-250 XL FROM CURRIE MOTORS FOR AN AMOUNT OF $30,786.00.
2018 INTERNATIONAL 7400 SFA 4X2 (SA525) DUMP/PLOW TRUCK/RESOLUTION NO. 17-014
Director of Public Works Joe Findlay presented his and Joe Cronin’s Memo dated February 3, 2017.
The Street Department is requesting approval to purchase a 2018 International 7400 SFA 4x2 Dump/Plow truck from Rush Truck Center. This purchase has been budgeted for in the Capital – Public Works line in the 2017 budget. The price is based on the Illinois Joint Purchasing Program. This truck will replace one of the current dump/plow trucks that has reached its useful life, #125 the 2004 International 7400 4x2 Dump/Plow truck.
Authorization to purchase a 2018 International 7400 SFA 4x2 Dump/Plow truck from Rush Truck Center for a total of $152,166.43.
CONSENT AGENDA: MOTION TO APPROVE RESOLUTION NO. 17-014/ A RESOLUTION AUTHORIZING THE ADMINISTRATOR AND STAFF TO PURCHASE A 2018 INTERNATIONAL 7400 SFA 4X2 (SA525) DUMP/PLOW TRUCK FROM RUSH TRUCK CENTER FOR $152,166.43.
DISPOSAL OF VEHICLE #603 SEWER DEPARTMENT/RESOLUTION NO. 17-015
Director of Public Works, Joe Findlay presented his Memo dated January 23, 2017.
Sewer Department Truck #603 has over 121,500 miles and has cost $7,732.56 in repairs since November of 2008. This truck is in rough condition and has reached its useful life.
Staff recommends authorization to declare vehicle #603 as salvage so that it can be auctioned or disposed of.
CONSENT AGENDA: MOTION TO APPROVE RESOLUTION NO. 17-015/ A RESOLUTION AUTHORIZING THE DISPOSAL OF SEWER DEPT. TRUCK #603.
ADJOURNMENT
MOTION BY PETRAKOS, SECOND BY CAPADONA TO ADJOURN THE COMMITTEE OF THE WHOLE MEETING AT 7:32 P.M.
ALL VOTED AYE – MOTION CARRIED
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