Joliet Public Service Committee met Monday, Aug. 15.
Here are the minutes as provided by Joliet:
Proceedings of the City of Joliet Public Service Committee held on August 15, 2016
AUDIO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES
DRAFT MINUTES SUBJECT TO COMMITTEE APPROVAL
PUBLIC SERVICE COMMITTEE MEETING of the City of Joliet, Illinois as held on Monday, August 15, 2016
at 4:30 pm in the Executive Conference Room, 150 W. Jefferson Street, Joliet, Illinois.
1. ROLL CALL
PRESENT: Councilman Jim McFarland, Councilwoman Bettye Gavin, Councilman Larry E. Hug.
ABSENT: None.
ALSO PRESENT: James Trizna – Public Works Director, Nick Gornick – Wastewater Superintendent, Mike Eulitz – Roadways Engineer, Scott Gapsevich – Engineer Supervisor, Allison Swisher – Civil Engineer II, Ryan Liang – Civil Engineer II, Alfredo Melesio – Director of Neighborhood Services, Residents Robert Pedersen and Jori Gura.
2. APPROVAL OF MINUTES
Minutes 8.1.16
Motion to approve was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
AYES: Councilman Jim McFarland, Councilwoman Bettye Gavin, Councilman Larry E. Hug.
NAYS: None.
3. PUBLIC COMMENT
Homeowner, Jori Gura, states one sign was installed for 25 MPH and two signs went up for the curve. One is now missing. Ms. Gura looked at counts again and believes the counts in her neighborhood are too high for regular neighborhood traffic. She wants a traffic count when schools (Taft and JCA) are in session. The count that was taken was after school let out. Jim Trizna states Clara is a collector street. Collector streets can be 2000 - 3000 cars. Jim Trizna stated that we will go back out there and replace the sign at the curve. Trees were trimmed to make signs more visible, additional signage was added. She has signatures from neighbors and was also told by Police have given out 20 tickets in two weeks for speeding and stop sign violations. Larry Hug stated he is not dismissing the petitions the homeowner has. Homeowners are having a neighborhood meeting with Taft School to try and make traffic better. Wednesday is the first day of school, she encourages Council members to come to her home to see what a mess this will be. Jim McFarland asked if Jim Trizna can have Russ Lubash speak with Ms. Gura.
Robert Pedersen of the Kerwin Terrace neighborhood complimented the work done by RJN and the City of Joliet. Bob stated we had a four inch rain event on Friday, August 12th. Bob asked all neighbors via email if they had any water. Not one person he spoke with had any backup. He wanted to thank us for our efforts.
4. CONTRACTS
a. Request for Authorization to Award a Contract for the Ashford Place Unit 1 Public Improvements – 2016 award ashford pl
Scott Gapsevich, Engineer Supervisor, discussed the Award of Contact for Ashford Place Unit 1, in the amount of $247,953.42, on behalf of D Construction.
b. Request for Authorization to Award a Contract for the Richards Street (Colburn – Mills) Water Main Improvement Project – 2016 richards st award
Ryan Liang, Civil Engineer II, discussed the low bid, in the amount of $976,182.50, on behalf of Austin Tyler Construction.
c. Request for Authorization to Approve a Professional Services Agreement for the 2017 Water System Rehabilitation Program 2017 water rehab prog
Allison Swisher, Civil Engineer II, discussed the 2017 Water System Rehabilitation Program, in the amount of $364,400.00, on behalf of Baxter & Woodman Consulting Engineers for the first year of the program. Jim McFarland asked about the proposal voted on a few months ago. Allison explained these were for completion of loan documents with IEPA.
d. Request for Authorization to Rescind and Award a Contract for the Concrete Material Supply and Installation as part of the Construction of a Single Family Home at 1414 Woodruff Road and 1102 Antram Avenue through the Home Program concrete material home prog
Alfredo Melesio, Director of Neighborhood Services, discussed the Rescind for the contractor that cannot perform the work. The second lowest bidder is able to complete the work. The original bidder was unable to perform the work. Larry Hug wanted to know if the Engineer Estimate is part of the bid package. Allison and Jim Trizna stated that information is not shared until the bids are opened and read.
Motion to recommend Authorization to: a) Award a Contract for the Ashford Place Unit 1 Public Improvements; b) Award a Contract for the Richards Street (Colburn - Mills) Water Main Improvement Project; c) Approve a Professional services Agreement for the 2017 Water System Rehabilitation Program; and d) to Rescind and Award a Contract for the Concrete Material Supply and Installation as part of the Construction of a Single Family Home at 1414 Woodruff Road and 1102 Antram Avenue through the Home Program to full Council was made by Councilman Larry E. Hug.
Motion seconded by Councilwoman Bettye Gavin.
Motion carried by the following vote:
AYES: Councilman Jim McFarland, Councilwoman Bettye Gavin, Councilman Larry
E. Hug.
NAYS: None.
5. CHANGE ORDERS / PAY ESTIMATES / AND FINAL PAYMENTS
a. Request for Authorization to Approve Amendment No. 1 to the Professional Services Agreement for CIP Project GIS Updates
Nick Gornick, Wastewater Superintendent, discussed Amendment No. 1 to the Professional Services Agreement for CIP Project GIS Updates, in the amount of $12,000.00, on behalf of Robert E. Hamilton Engineers.
b. Request for Authorization to Approve Amendment No. 1 to the Professional Services Agreement for Development Project GIS Updates
Nick Gornick discussed Amendment No. 1 to the Professional Services
Agreement for Development Project GIS Updates, in the amount of $8,000, on behalf of Ruettiger, Tonelli, & Associates Inc.
c. Request for Authorization to Approve Amendment No. 1 to the Professional Services Agreement for Phosphorus Removal Planning at Aux Sable West Side, and East Side Wastewater Treatment Plants and
Design at Aux Sable and West Side Treatment Plants amd 1 phosphorus removal
Allison Swisher discussed Amendment No. 1 for Phosphorus Removal Planning, in the amount of $275,800.00, on behalf of Strand Associates. This is an opportunity to expand the Aux Sable Treatment Plant. Jim McFarland said it is smart of us to be ahead of the game. Nick states our max capacity is 3.2 and our current capacity is at 2.5 (75-80%).
d. Request for Authorization to Approve Amendment No. 2 to the restated Professional Services Agreement for the Combined Sewer Overflow (CSO) Elimination Project
Allison Swisher discussed Phase III of the LTCP. It is beneficial for us to increase the size of the facility. Being conservative, the addition of $275,800.00, is to Strand Associates for design phase.
Motion to recommend Request for Authorization to: a) Amendment No. 1 to the Professional Services Agreement for CIP Project GIS Updates; b) Amendment No. 1 to the Professional Services Agreement for Development Project GIS Updates; c) Amendment No. 1 to the Professional Services Agreement for Phosphorus Removal Planning at Aux Sable, West Side, and East Side Wastewater Treatment Plants and Design at Aux Sable and West Side Treatment Plants, and d) Amendment No. 2 to the restated Professional Services Agreement for the Combined Sewer Overflow (CSO) Elimination Project to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
AYES: Councilman Jim McFarland, Councilwoman Bettye Gavin, Councilman Larry
E. Hug.
NAYS: None.
6. ORDINANCES AND RESOLUTIONS
7. CONSENT AGENDA
8. NEW or OLD BUSINESS, not for final action or recommendation
a. Report on Hydrant Repairs
b. Report on Valves
Allison Swisher stated the shut down for the valve replacement at the Police Station went very smoothly. Ryan Liang stated we will get a credit for the difference in vault box that was used. Larry Hug wanted to know why the concrete vault was not used. Ryan stated that there was rock prohibiting the use of the concrete vault.
c. Utilities Contracted Services
d. Budget Amendment
Jim Trizna stated the budget amendment that will be discussed this evening. He would like to know if there were any questions regarding any of the Public Works items. Bettye Gavin stated that she did not have any questions. Larry Hug stated there is talk of a part time animal control person and he was wondering what vehicles would be left over.
9. ADJOURNMENT
Motion to adjourn was made by Councilman Larry E. Hug.
Motion seconded by Councilwoman Bettye Gavin.
Motion carried by the following vote:
AYES: Councilman Jim McFarland, Councilwoman Bettye Gavin, Councilman Larry
E. Hug.
NAYS: None.
Minutes taken by: Ann Grooms, Secretary II
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