Coal City Village Board of Trustees met Wednesday, July 27.
Here the minutes as provided by Coal City:
COAL CITY VILLAGE BOARD MEETING JULY 27, 2016
STATE OF ILLINOIS
COUNTIES OF GRUNDY AND WILL
VILLAGE OF COAL CITY
At 7 p.m. on Wednesday, July 27, 2016, Mayor Terry Halliday called to order the regular meeting of the Coal City Village Board in the boardroom of the Village Hall. Roll call-Trustees Neal Nelson, Ross Bradley, Dave Togliatti, Justin Wren and Tim Bradley. Absent: Dan Greggain. Also in attendance was Matt Fritz, village administrator, Police Chief Tom Best, attorney Mark Heinle and Joe McKenna from Chamlin Engineering.
All present recited the Pledge of Allegiance.
The minutes of the July 13, 2016 meeting were presented for approval. R. Bradley moved to approve the minutes as written, second by Togliatti. Roll call-Ayes; Nelson, Bradley, Togliatti and Halliday. Nays; none. Absent; Greggain. Pass; Wren and T. Bradley. Motion carried.
The warrant list was presented. Mr. Fritz stated that the warrant to Waste Management should be pulled from the list. Following questions and answers, T. Bradley moved to approve the warrant list, second by Wren. Roll call-Ayes; Nelson, Bradley, Togliatti, Wren and Bradley. Nays; none. Absent; Greggain. Motion carried.
There was no public comment at this meeting.
The Knights of Columbus #1574 were requesting permission to hold the annual “Tootsie Roll Drive: for helping citizens with physical and intellectual disabilities. The event will be held on September 18", 19", and 20". The Board approved the request.
A letter of request from Corri Trotter was presented for the “Turn the Town Teal” event for ovarian cancer awareness month. The organization will tie teal bows throughout the downtown area and remove them when the month is over. There was no representative from the organization present but Mr. Fritz stated that the bows have been removed in a timely manner. T. Bradley moved to allow the temporary placement of bows on public property and waive sign code provisions that may apply, second by Togliatti. Roll call-Ayes; Nelson, Bradley, Togliatti, Wren and Bradley. Nays; none. Absent; Greggain. Motion carried.
The Prairie State Woman’s Club, represented by Deb Hazlett and Julie Reeves, requested the use of Lions Park for the “Donkey Baseball” fundraiser. The event will be held on Sunday, August 28th starting at 2:00 p.m. Admission is $8 per person and a free ticket with the purchase of four. Included in the request are street closures and other amenities to be provided by the Village. Wren moved to approve the Special Event Permit Application for the use of Lions Park for “Donkey Baseball” with a second by T. Bradley. Roll call-Ayes; Nelson, Bradley, Togliatti, Wren and Bradley. Nays; none. Absent; Greggain. Motion carried.
A request by the Coal City Junior Woman's Club for the annual Octoberfest Parade was presented. The parade will be held on Saturday, September 24" at 2:00 p.m. There was no representative from the organization present at the meeting for questions. A meeting will be held with the police department regarding the route and road closures. R. Bradley moved to approve the parade permit application by the Coal City Junior Woman's Club, second by Wren. Roll call-Ayes; Nelson, Bradley, Togliatti, Wren and Bradley. Nays; none. Absent; Greggain. Motion carried.
Ordinance 16-16 adopting the code amendments or revisions of the Village of Coal City was presented. Mr. Fritz said this ordinance was the finality of a 2-year effort to update the Village Code book. Clerk Noffsinger commented that an ad hoc committee was formed for the revisions and amendments and that committee consisting of Trustee Dave Togliatti and Georgette Vota along with the clerk met several times a week for several weeks to address the questions for the update. She thanked the numerous departments that assisted in the research; building department, police department, maintenance department and water and sewer department. A legal review of the code was conducted by General Code for the codification. With the approval of this ordinance, the final drafts will be compiled and sent to the Village Hall for distribution. This will also update the web site. Togliatti moved to adopt Ordinance 1616 incorporating necessary amendments to complete the Village's Comprehensive Code update, second by Nelson. Roll call-Ayes; Nelson, Bradley, Togliatti, Wren and Bradley. Nays; none. Absent; Greggain. Motion carried.
Mr. Fritz announced that RMR Investments, LLC is presenting a Petition for Annexation for the property located at 1630 South Broadway. The annexed property would be for business purposes, housing the office staff. A Petition to Rezone the property from residential to industrial will be heard before the Coal City Planning and Zoning Board at their August 1” meeting. If this Board accepts the Petition for Annexation at tonight's meeting, the Public Hearing will come before this Board at the August 10°? meeting for approval. The Village of Coal City will oversee the building permit process. Wren moved to receive the Petition for Annexation from RMR Investments, LLC for the property at 1630 South Broadway, second by T. Bradley. Roll call-Ayes; Nelson, Bradley, Togliatti, Wren and Bradley. Nays; none. Absent; Greggain. Motion carried.
Chief Best explained the Village’s participation in Lexipol. Lexipol has a programmatic means of ensuring Coal City's Police Department follows national protocols as far as its standard procedures and continually trains the department personnel of updates and revisions of policies. Joining Lexipol will decrease the Village's liability insurance. The fee will be $1,358 for this year and the next calendar year will be $3,693. The annual cost is expected to be $5,051. Chief Best presented examples of police policies and the continuous training of the policies and the updates. T. Bradley moved to authorize the Village Administrator to enter into contract with Lexipol to provide Law Enforcement Standards Content review and training, second by Togliatti. Roll call-Ayes; Nelson, Bradley, Togliatti, Wren and Bradley. Nays; none. Absent; Greggain. Motion carried.
Mayor Halliday reported:
• Report of Finance Committee meeting discussing financial assistance and projects regarding the 2015 tornado
• Planning and Zoning Board vacancy
• Report of the recent Farmers Market
• Habitat for Humanity meeting
-Available lots
-Waiving of municipal fees; tap on fees & permits
Trustee R. Bradley commended the water and sewer and public works departments for keeping the water flowing in the Village despite the recent issues with the wells, lift stations and storm water. He asked Chief Best for an update regarding the First Avenue debris issue; Chief responded that the police department is continuing to follow-up on the issue.
Trustee Nelson reported:
• Update regarding the Oak Street tornado damaged home; Mr. Fritz stated that the structure will be demolished. The Village will continue to move forward with the process
• Kudos to Chief Best for reducing the Village Liability insurance
• Expressed concerns regarding the liability regarding assistance to neighboring communities
Clerk Noffsinger reminded the Board of the annual Illinois Municipal League Conference in Chicago September 22-24.
Joe McKenna said that the utilities have been moved on Coalfield and Blackdiamond and once the Village has completed the storm sewer project, D Construction will begin the road improvement project. The road improvement project is scheduled to begin the week of August ?th.
Chief Best reported:
• County dispatch equipment is outdated and needs to be replaced. The Grundy County E911 Board and ETSB are researching the needs and costs of replacement. Points discussed were:
1. Federal & State unfunded mandates
2. Large Capital expense; balance remains on present equipment
3. Repayment of funds-fairness to all users; cost effect to all using
communities
4. ETSB is a separate board; not controlled by the Grundy County Board
5. Public Safety Tax-never approved at the ETSB Board The Board requested a list of members of the ETSB and E911 Boards.
• Police Department is involved with the crises training at the Coal City Schools
Mr. Fritz reported on the recent well issue at the Prairie Oaks Estates subdivision. A boil order was issued. The problem was addressed and repaired. Communication and SCADA system will eliminate the present Alarm Detection that the Village uses. Voice Over IP system equipment will be purchased for the update.
T. Bradley moved to adjourn the meeting. Second by Wren. Roll call-Ayes; Nelson, Bradley, Togliatti, Wren and Bradley. Nays; none. Absent; Greggain. Motion carried. The meeting was adjourned at 8:20 p.m.
Pamela M. Noffsinger Village Clerk
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