Joliet Public Service Committee met Monday, June 6.
Here are the minutes as provided by Joliet:
Proceedings of the City of Joliet Public Service Committee held on June 6, 2016
PUBLIC SERVICE COMMITTEE MEETING of the City of Joliet, Illinois as held on Monday, June 6, 2016 at 4:30 pm in the Executive Conference Room, 150 W. Jefferson Street, Joliet, Illinois.
1. ROLL CALL PRESENT: Councilwoman Bettye Gavin, Councilman Larry E. Hug. ABSENT: Councilman Jim McFarland. Also Present: Jim Trizna - Director of Public Works; Greg Ruddy - Public Works Administrator; Bon Mui - Public Utilities Administrator; Alfredo Melesio - Director of Neighborhood Services; Dave Mackley - Director of Inspections; Dave Druzik - Fleet Services Superintendent; Allison Swisher - Civil Engineer II; Ryan Liang - Civil Engineer II; Mark Sefcik - Civil Engineer I; Resident - Robert Pedersen; and Resident - Chris Pedersen.
2. APPROVAL OF MINUTES 5 16 16 Minutes Motion to approve the minutes of the Public Service Committee meeting of the Council of the City of Joliet, Illinois was held on Monday, June 6, 2016 was made by Councilwoman Bettye Gavin. Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote: AYES: Councilman Jim McFarland, Councilwoman Bettye Gavin, Councilman Larry E. Hug. NAYS: None.
3. PUBLIC COMMENT
4. CONTRACTS
a. Request for Authorization to Purchase Two Vans for Public Utilities purch vans pub util Dave Druzik, Fleet Services Superintendent, discussed the purchase of two vehicles from Rod Baker Ford in Plainfield, IL. One van is for the Camera Van and the other is for the Plumbers. Larry Hug asked if there was a Chevy or GM option. Dave said we have looked at Chevy for certain options. The Ford line is the one in the Joint Purchasing Agreement and tools are mainly Ford.
b. Request for Authorization to Award a Contract for the Fleet Services Roof Rehabilitation Project – 2016 fleet service roof Dave Druzik discussed the roof repairs needed at 402 N. Chicago Street, in the amount of $208,450.00. There is a Base Bid 1 for the main building and Base Bid 2 for the added on part of the building. An additional allowance of $18,950.00 is being requested for tuck-pointing and unforeseen problems.
Bettye Gavin asked if the City of Joliet has ever used this company. Dave states we have not but other municipalities have. A budget revision is being asked for to pay for this repair.
c. Request for Authorization to Award a Re-Lamp Project for Silver Cross Field relamp silver cross field Dave Mackley, Director of Inspections, discussed the re-lamping of Silver Cross Field, in the amount of $36,675.00, on behalf of Fox Electrical Contracting. There are six poles to replace, two poles have walkways, 2 are accessible with lifts, the remaining two need a crane to access the poles.
d. Request for Authorization to Approve the Repairs to the Digester No. 2 Circulating Pump at the Westside Treatment Plant rep dig 2 circ pump wstp Allison Swisher, Civil Engineer II, discussed the Digester No. 2 Circulating pump repairs, in the amount of $30,386.00, on behalf of Illinois Process Equipment. Larry asked if this is in the budget. Allison explained that this is a maintenance item and we have the funds.
e. Request for Authorization to Approve a Professional Services Agreement for Conducting a Pre-Treatment Survey psa pretreatment survey Allison Swisher discussed that part of the NPDES requirements is to do a survey of industrial users who may not currently be part of the program. This will determine who needs to be added into the pre-treatment program. Baxter & Woodman have worked with the city before.
f. Request for Authorization to Award the Contract for the Shelby Street (Eastern Avenue – Ottawa Avenue) Water Main Improvement Project – 2016. Ryan Liang, Civil Engineer II, discussed the award of Shelby Street Water Main Improvement, in the amount of $198,765.00, on behalf of Len Cox & Sons Excavating.
g. Request for Authorization to Award a Contract for the Edgecreek Drive Lift Station Rehabilitation Project. Allison Swisher discussed the Edgecreek Drive Lift Station near Gougar Rd. and Route 6, in the amount of $492,186.00, on behalf of Morrison Construction Co. This project replaces pumps, piping, and odor control.
h. Request for Authorization to Award a Contract for the 2016 Miscellaneous Sewer Lining Project 2016. Allison Swisher discussed sewer repairs that need to take place in areas where Public Works is doing road projects so that all repairs can be made prior to repaving. All repairs are trenchless, in the amount of $59,637.50, on behalf of Visu-Sewer. Motion to recommend Request for Authorization to Award: a) Purchase Two Vans for Public Utilities; b) Contract for the Fleet Services Roof Rehabilitation Project - 2016; c) Re-Lamp Project for Silver Cross Field; d) Repairs to the Digester No. 2 Circulating Pump at the Westside Treatment Plant; e) Professional Services Agreement for Conducting a Pre-Treatment Survey; f) Contract for the Shelby Street (Eastern Ave. - Ottawa Ave.) Water Main Improvement Project - 2016; g) Contract for the Edgecreek Drive Lift Station Rehabilitation Project; and h) Contract for the 2016 Miscellaneous Sewer Lining Project to full Council was made by Councilwoman Bettye Gavin. Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote: AYES: Councilman Jim McFarland, Councilwoman Bettye Gavin, Councilman Larry E. Hug. NAYS: None.
5. CHANGE ORDERS / PAY ESTIMATES / AND FINAL PAYMENTS
a. Request for Authorization to Approve Change Order No. 2 for the Citywide Lift Station Scada Project (NCG). Allison Swisher discussed Change Order No. 2, in the amount of $32,467.00, on behalf of Airy's Inc. to cover the unexpected / unplanned for changes.
b. Request for Authorization to Approve Change Order No. 5 for the East Side WWTP Influent Pumping Station and Screen Replacement Project (AMS). Allison Swisher discussed Change Order No. 5 to the influent pumping station, in the amount of $31,975.68, on behalf of Williams Brothers Construction Inc.
c. Request for Authorization to Purchase Subscription Renewals for Engineering Software for the Public Works and Public Utilities Departments – 2016 (SDG) autodesk sub renewal Scott Gapsevich, Engineering Supervisor, discussed the Subscription Renewal of the Autodesk Infrastructure Design Suite software, in the amount of $14,221.20, on behalf of DLT Solutions.
d. Request for Authorization to Approve Change Order No. 2 and Payment Request No. 5 and Final for the Fisk Avenue / Park Drive Roadway Improvement Project – 2015 – MFT Sect. No. 14-00481-00-FP co 2 pr 5 fisk ave Mark Sefcik, Civil Engineer I, discussed the net deduction of ($11,295.95), on behalf of P.T. Ferro Construction Co. 5
e. Request for Authorization to Approve Change Order No. 1 and Payment Request No. 3 and Final for the City of Joliet Union Station Roof Rehabilitation Project - 2014. Mark Sefcik discussed Change Order No. 1, in the amount of $14,340.00, on behalf of L. Marshall Roofing & Sheet Metal Inc. Motion to recommend Request for Authorization to Approve: a) Change Order No. 2 for the Citywide Liftstation Scada Project; b) Change Order No. 5 for the East Side WWTP Influent Pumping Station and Screen Replacement Project; c) Purchase Subscription Renewals for Engineering Software for the Public Works and Public Utilities Departments; d) Change Order No. 2 and Payment Request No. 5 and Final for the Fisk Avenue / Park Drive Roadway Improvement Project; and e) Change Order No. 1 and Payment Request No. 3 and Final for the City of Joliet Union Station Roof Rehabilitation Project - 2014 to full Council was made by Councilwoman Bettye Gavin. Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote: AYES: Councilwoman Bettye Gavin, Councilman Larry E. Hug. NAYS: None.
6. ORDINANCES AND RESOLUTIONS
7. CONSENT AGENDA a. Ashford Place Unit 1 Subdivision – Public Improvements Completion Process / Developer Funds – 2016. Jim Trizna, Public Works Director, discussed the Ashford Place Unit 1 Subdivision, located near Caton Farm Road. The Public Works Department is scheduling public improvements to various items and the lots will be sold off individually.
b. Water Main Rehabilitation on Luther & Woodruff Road
Bettye Gavin asked when will the water main rehabilitation on Luther & Woodruff Road take place. Bon advised this year we are doing Garvin and next year is Luther.
c. Consulting Services Contract for Caper and Action Plans for Urban Design Ventures in the amount of $37,000.00 Alfredo Melesio discussed the award that will be discussed at the Council Meeting. This was advertised as normal as well as emailed to six consultants.
8. NEW or OLD BUSINESS, not for final action or recommendation
a. Report on Hydrant Repairs Bon Mui stated 6 have been put back in service, 40 out of service; and 41 operational and need repair.
b. Report on Valves Bon Mui stated three valves have been added, 3 repaired, leaving 10 left to repair. c. Utilities Contracted Services None at this time
9. ADJOURNMENT Motion to adjourn was made by Councilwoman Bettye Gavin. Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote: AYES: Councilwoman Bettye Gavin, Councilman Larry E. Hug. NAYS: None. Minutes taken by: Ann Grooms, Secretary II
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