City of Joliet CTIS Committee met May 8.
City of Joliet CTIS Committee met May 8.
Here is the minutes provided by the Committee:
1. Roll Call
Present: Councilwoman Bettye Gavin, Councilman Pat Mudron.
Absent: Councilwoman Jan Hallums Quillman.
Also Present: David Hales, City Manager, Dave Braner, CIO, Chris Sternal,
Enterprise Application Services Manager, Allison Swisher, Interim Director of Public Utilities.
2. Approval Of Minutes
Motion to adopt 2. Approval Of Minutes was made by Councilman Pat Mudron.
Motion seconded by Councilwoman Bettye Gavin. Motion carried by the following vote: AYES: Councilwoman Bettye Gavin, Councilman Pat Mudron. NAYS: None.
3. Confirm CTIS Mission Draft
CIO Dave Braner stated CTIS will meet on a quarterly basis, 8am 2nd Tuesday. He gave a brief overview of the following proposed mission statement. The mission of the CTIS Committee is to help review, understand, and recommend the city's computer and communication strategic direction in order to make the City more efficient with our finite resources. We will focus on areas such as networking, application roadmap, social media, as well as written and automated communications. A consensus was given to move forward with this proposed mission statement.
4. New Phone System Status
Dave Braner gave a brief overview of the status of the new phone system. He stated the IT Dept. is in the process of auditing all phone system aspects. He stated the next steps will be for Vonage to program. He informed the committee that phone reports are being created now to understand the current phone issues before moving into the new system. A brief conversation was held regarding customer service levels and phone usage.
5. Adjudication Software Update
Dave Braner gave an update on this project. He stated this would encompass all forms of citations for the City. He stated the City is in the middle of reviewing the RFPs for this software. A brief conversation was held regarding the costs and revenue of the new adjudication software.
6. Asset Management Software Recommendation
Acting Public Utilities Director, Allison Swisher, gave a brief history of the Efficiency study. An initial RFP was brought to Council in 2016 with the feedback to explore other options. She informed the Committee that a new RFP was created in the Fall of 2018. She stated the City reviewed all RFP responses and is recommending DTS Viewworks, with an estimated cost of $550,000- $600,000. A brief discussion was held regarding the necessity for the new software system and the on-going costs of the program (currently $58,000). The Committee gave consensus to move forward with this process.
7. Building Inspection Automation Update
Chris Sternal gave a brief update of this project, which is the last phase of the Tyler Munis project. He stated this will get Neighborhood Services out of the AS400 with a go-Live date in September.
8. Old Business Or New Business
New Business: Dave Braner stated Conference Rooms are being updated. Dave Braner stated Genetech is being rolled out in the Police Department. Dave Braner stated Windows 10 is now being rolled out City wide. Dave also informed the Committee of increased training on web security.
9. Closed Session to discuss the following subjects:
a) Personnel: The appointment, employment, compensation, discipline, performance or dismissal of specific City employees (5 ILCS 5/12-/2(c)(1)).
b) Collective Bargaining: Collective negotiating matters and salary schedules for one or more classes of City employees (5 ILCS 5/120/2(c)(2)).
c) Land Acquisition Or Conveyance: The purchase or lease of real property for the use of the City, including whether a particular parcel should be acquired, or the setting of a price for the sale or lease of property owned by the City (5ILCS 5/120/2(c)(5,6)).
d) Pending Or Threatened Litigation: A pending legal action against, affecting or on behalf of the City or a similar legal action that is probable or imminent (5 ILCS 5/120/2(c)(11)).
e) The sale or purchase of securities, investments, or investment contracts.
10. Adjournment Motion to adjourn was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Pat Mudron Motion carried by the following vote:
Ayes: Councilwoman Bettye Gavin, Councilman Pat Mudron NAYS: None.