City of Joliet Public Service Committee met May 1.
Here is the minutes provided by the Committee:
1. Roll Call
Present: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
Absent: Councilwoman Brooke Hernandez Brewer.
Also Present: Councilman Elect Don "Duck" Dickenson, Jim Hock - City Manager, Jim Eggen - Director of Public Utilities, Jim Trizna - Director of Public Works, Greg Ruddy - Public Works Administrator, Gabe Friend - Property Maintenance, David Ortiz - Civil Engineer I, Scott Gapsevich - Public Works Supervisor, Russ Lubash - Traffic Engineer, Mark Sefcik - Civil Engineer I, and Bob Okon - Herald News.
2. Approval of Minutes
Minutes - April 17, 2017
Motion to approve the Minutes of the Public Service Committee Meeting from April 17, 2017 was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
Nays: None.
3. Public Comment
4. Contracts
a. Request for Authorization to Award a Contract for the 2017 Pavement Marking Program - MFT Sect. No. 17-00507-00-ST
2017 Pave Marking Cont
Russ Lubash, Traffic Engineer, discussed the 2017 Pavement Marking Program, in the amount of $155,719.50, on behalf of Maintenance Coatings Co.
b. Request for Authorization to Award a Contract for the 2017 Sidewalk / Curb Replacement Project
Sidewalk-Curb Rplc Contract
David Ortiz, Civil Engineer I, discussed the 2017 Sidewalk / Curb Replacement Project, in the amount of $148,725.00, on behalf of Globe Construction Inc. Globe Construction has not worked for the City of Joliet before. References were checked with Bolingbrook, Illinois.
c. Request for Authorization to Award a Contract for the Union Station Plaza Improvements – 2017
union station plaza imp
Scott Gapsevich, Public Works Supervisor, discussed the Union Station Plaza Improvements, in the amount of $178,421.31, on behalf of Semper Fi Land Service Inc. References were checked with the Cities of Aurora, Yorkville, and Rockford. This is a non-union company. City Manager, Jim Hock, commented that they are in compliance with Prevailing Wage Requirements. Councilman Hug asked if the owner is a veteran. Greg Ruddy, Public Works Administrator, stated through research we have confirmed he is.
Motion to recommend Authorization to Award a Contract for: a) 2017 Pavement Marking Program - MFT Sect. No. 17-00507-00-ST; b) 2017 Sidewalk / Curb Replacement Project; and c) Union Station Plaza Improvements - 2017 to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
Nays: None.
5. Change Orders / Pay Estimates / and Final Payments
a. Request for Authorization to Approve Change Order No. 2 and Payment Request No. 6 for the 2016 Electrical Maintenance Assistance Contract
CO 2016 Elec Maint.
Russ Lubash discussed Change Order No. 2, in the amount of $57,384.95, on behalf of Van Mack Electric Company. Payment No. 6, in the amount of $120,024.01, will also be processed. Councilman Hug asked if all LED's have been installed. Russ Lubash confirmed that all three phases are now complete and installed. We have met the DCEO requirements to be eligible for the grant funds. Councilwoman Gavin asked about the reimbursement of the traffic cabinets that are damaged by accidents. Russ confirmed that we do crash reports and submit to Legal to cover funds wherever possible. When items are damaged with hit and runs, those funds are not recovered. All flag pole lighting installation is also complete.
b. Request for Authorization to Approve Amendment No. 3 for Phase I Engineering Services for the Garnsey Avenue over Spring Creek Improvement Project – MFT Sect. No. 11-00443-00-BR
Amend 3 - Garnsey Ave
Mark Sefcik, Civil Engineer I, discussed Amendment No. 3, in the amount of $15,639.14, on behalf of Willett Hofman & Associates Inc.
c. Authorization to Approve Change Order No. 4 to Subcontract for Concrete for the New Construction of a Single-Family Residence at 1102 Antram
CO - 1102 Antram
Gabe Friend, Neighborhood Services, discussed Change Order No. 4, in the amount of $313.50, on behalf of D. Oxley Construction Inc.
d. Authorization to Approve Change Order No. 1 to Subcontract for Concrete for the New Construction of a Single-Family Residence at 1317 Demmond
CO - 1317 Demmond
Gabe Friend discussed Change Order No. 1, in the amount of $4,107.50, on behalf of D. Oxley Construction Inc. Councilwoman Gavin asked what the Change Order includes. This includes removal and replacement of the apron, public walk, and installation of the service walk.
Motion to recommend Request for Authorization to Approve: a) Change Order No. 2 and Payment Request No. 6 for the 2016 Electrical Maintenance Assistance Contract; b) Amendment No. 3 for Phase I Engineering Services for the Garnsey Avenue over Spring Creek Improvement Project - MFT Sect. No. 11-00443-00-BR; c) Change Order No. 4 to Subcontract for Concrete for the New Construction of a Single-Family Residence at 1102 Antram; and d) Approve Change Order No. 1 to Subcontract for Concrete for the New Construction of a Single-Family Residence at 1317 Demmond to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
Nays: None.
6. Ordinances and Resolutions
a. Resolution Requesting Approval to Authorize a Representative to Sign Illinois Environmental Protection Agency Loan Documents
IEPA Loan Resolution
Jim Eggen, Director of Public Utilities, discussed the approval to authorize a representative to sign Illinois Environmental Protection Agency Loan Documents. The City Manager and Mayor will be designated as the City's official signatories for loan forms and documents for the IEPA Water Pollution Control Loan Program and Public Water Supply Loan Program.
b. Resolution Appropriating Funds for the 2017 Pavement Marking Program - MFT Sec. No. 17-00507-00-ST
2017 Pave. Mark Resol.
Russ Lubash discussed the Motor Fuel Tax Funds requested for the 2017 Pavement Marking Program.
c. Resolution Appropriating Additional Funds for the Phase I Engineering Services for the Garnsey Avenue over Spring Creek Improvement Project – MFT Sect. No. 11-00443-00-BR
Garnsey Ave Resol.
Mark Sefcik discussed the Motor Fuel Tax Funds for the Garnsey Avenue project.
Motion to recommend Resolution: a) Requesting Approval to Authorize a Representative to Sign Illinois Environmental Protection Agency Loan Documents; b) Appropriating Funds for the 2017 Pavement Marking Program - MFT Sec. No. 17-00507-00-ST; and c) Appropriating Additional Funds for the Phase I Engineering Services for the Garnsey Avenue over Spring Creek Improvement Project – MFT Sect. No. 11-00443-00-BR to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilwoman Bettye Gavin.
Nays: None.
7. New or Old Business, not for final action or recommendation
a. Report on Hydrant Repairs
Jim Eggen stated 34 fire hydrants were repaired that were out of service. We have 36 are out of service and 18 operational that need further repair.
b. Report on Valves
Jim Eggen stated two valves were added to the list, three were repaired and that leaves 15 valves out of service.
c. Utilities Contracted Services
Jim Eggen stated emergency work was needed at Larkin and Black Road. The Lois Place lift station failed requiring ramps to cover bypass pumping and installed a valve vault. Len Cox was called and unable to take the job. Spiess Construction accepted the job and finished the work in a day and a half. We are waiting for the time and material invoices.
d. Updated Guidelines for Emergency Call Outs
Jim Eggen provided Council Members a handout that will be sent to vendors detailing the procedure.
e. Blue Sky Energy
Jim Hock gave an update about this company that came to Council a few months ago. Blue Sky was asking for approval of the Phase I process. Mr. Hock asked for further information and provided this information to our Corporation Counsel. The City Attorney's position is that every piece needs to be bid. Jim Hock also spoke with Jeff Hettrick of Comed and he states that at the end of June ComEd will turn over their plan to the DCEO for conversion of lights changing to LED. This project through ComEd would take approximately three years and would save the City significant energy costs. ComEd still needs to complete the ICC plan. Lights can not be purchased from ComEd. There is no process in place to complete this action. ComEd is working on creating this process, but it needs approval by the ICC.
8. Adjournment
Motion to adjourn was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Larry E. Hug.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilwoman Bettye Gavin
Nays: None.
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