Romeoville Village Board reviews resolution for computer purchases during workshop meeting
Romeoville Village Board met Tuesday, Oct. 18.
Romeoville Village Board is located at 1050 W. Romeo Road, Romeoville.
Here are the minutes as provided by Romeoville:
Village Hall Board Room 1050 W. Romeo Rd.
Village Board - Workshop Meeting
Village of Romeoville
1050 W Romeo Rd
Tuesday, October 18, 2016
1. CALL TO ORDER-Roll Call
Jose Chavez, Linda Palmiter, Ken Griffin, Brian A. Clancy Sr., and John Noak Present 5 -
Dave Richards, and Sue A. Micklevitz Absent 2 -
2. POSTING OF COLORS-PLEDGE OF ALLEGIANCE
3. ITEMS FOR DISCUSSION
RES16-2216 A Resolution Waiving the Public Bidding Process and Authorizing the Purchase of Computers for the 2016-17 Annual Computer Replacement Program (CDW-G)
Mrs Caldwell reported that this is the annual computer replacement program for this year. In addition, it includes 6 computers for the new emergency response command center. CDW-G provided the lowest price quote. With this low price, we are able to obtain additional computers for this year's program. The total purchase price is $24,879.00.
RES16-2217 A Resolution Waiving the Public Bidding Process and Authorizing a Contract with Southwater Signs for the Construction of the Uptown Square Monument Sign
Mrs Caldwell reported that the final phase of the construction for the outlots is the construction of the monument signage. The original intent was to have the onsite contractor install the sign. Due to the amount of fees by the contractor, we decided to work directly with the sign company. Southwater Signs was the low proposal for the contractor and also completed all the signage in the Athletic and Event Center as well as throughout the site. The two items not covered in this proposal are electric and any unforseen issues with the soils. We are working with ComEd to finalize the costs for electric. The proposal from Southwater Signs is for $206,524. We would request that the Board approve an amount not to exceed $230,000 to cover anticipated costs associated with the electric and potential foundation issues.
Mayor Noak stated that this signage was part of the overall plan for the project. This will pull this all together.
Trustee Chavez asked if the amount of slots is determined by how many businesses we can list. Mrs Caldwell stated that we can adjust that. We programmed it for 8.
Mayor Noak added that the sign can evolve with time as well.
RES16-2218 A Resolution Waiving the Public Bidding Process and Authorizing a Contract with Vortex Commercial Flooring
Mrs Caldwell reported that during the construction of Fire Station 1, the installation of the stained concrete floors were found to be unacceptable. The contractor was provided several opportunities to rectify the situation, although they are still not acceptable. The only alternative is to cover the flooring with tile. We received a proposal from an onsite contractor as well as Vortex Commercial Flooring. Vortex was the low proposal in the amount of $30,687. The cost of the flooring will be shared by the construction manager, the contractor and the Village.
RES16-2215 A Resolution Entering into a Contract with Tressler LLP for Legal Services
Mr Gulden reported that staff is recommending that the Village hire Tresslar LLP (John O'Driscoll) to act as the Hearing Officer to deal with the administrative adjudications of towing ordinance violations. The State passed a new law and we are now required to have a certified individual to act as a presiding officer for the hearings. The presiding officer's role will be to act as judge and then render the decision. These hearings will be held every other month. The Village is likely to expand the adjudications to other local ordinance violations.
Mayor Noak stated that Tresslar does an excellent job for us in other capacities.
ORD16-1324 An Ordinance Authorizing the Execution of a Certain Real Estate Contract (3 T Enterprises Inc., an Illinois Corporation—Route 53 Property)
Mr Vogel reported that this contract is for the purchase of 335 Independence which is the car lot. The purchase price is for $265,000 which is also the appraised value. Once we have completed our due diligence period (90 days), we will close on the property. We anticipate closing prior to the end of the year. Funds for the purchase will be through the TIF Fund.
Mayor Noak asked what is the soonest we could get this demolished and Mr Gulden replied that we discussed this today in staff. We are working with this right now. Mrs Caldwell added that we have a contract coming to us tomorrow to perform the due diligence and we do not expect that to take very long.
Mayor Noak stated that this is a great opportunity to clean up this site.
Trustee Clancy asked if the tanks have been cleared out as it was a former gas station. Mrs Caldwell replied that we do have reports that the tanks were removed. We are still going through with the phase 1. Mr Gulden added that if there are huge red flags we can still back out. So far they are not there.
Trustee Chavez asked if boring will be done. Mrs Caldwell stated that phase 1 will not include soil samples. If they are needed that will be phase 2. Trustee Chavez added that it would be wise to do soil samples. Mr Gulden stated that if the phase 1 report indicates that it is necessary, we will complete the samples.
A motion was made by Griffin, seconded by Clancy, that this Meeting be Adjourned at 6:14 p.m. The motion carried by the following vote:
Aye: Chavez, Palmiter, Griffin, and Clancy 4 -
Absent: Richards, and Micklevitz 2 -
Non-voting: Noak 1 -