Plainfield Board of Trustees approve maintenance agreement

By Lhalie Castillo

Oct 20, 2016

The village of Plainfield Board of Trustees met Sept. 19 to approve the Laserfiche annual maintenance agreement.

Here are the meeting's minutes, as provided by the board:

"The Village of Plainfield Board of Trustees is located at 24401 W Lockport St, Plainfield, IL 60544."

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09-19-2016 Village Board Minutes

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VILLAGE OF PLAINFIELD

MEETING MINUTES

SEPTEMBER 19, 2016

AT: VILLAGE HALL

BOARD PRESENT: M.COLLINS, B.LAMB, E.O'ROURKE, J.RACICH, AND B.WOJOWSKI.

BOARD ABSENT: G.PECK AND M.BONUCHI. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE.

CALL TO ORDER, ROLL CALL, PLEDGE

Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Peck and Trustee Bonuchi were absent, all other Trustees were present. Mayor Collins led the Pledge of Allegiance.

There were approximately 75 persons in the audience.

PRESIDENTIAL COMMENTS

Trustee Lamb moved to appoint James Gardner to the Fire & Police Commission with the term to expire on April 30, 2019. Second by Trustee Racich. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

Clerk Gibas administered the oath of office.

TRUSTEES COMMENTS

Trustee O'Rourke encouraged everyone to attend the Harvest 5K run and St. Mary's OktoberFest.

Trustee Wojowski requested financial statements from the Riverfront Foundation.

Trustee Racich encouraged everyone to participate or volunteer for the Harvest 5K Run.

PUBLIC COMMENTS (3 —5 Minutes)

Mr. Robert Ziller expressed concern regarding the pedestrian bridge.

BUSINESS MEETING

1) APPROVAL OF AGENDA

Trustee Lamb moved to approve the Agenda. Second by Trustee O'Rourke. Vote by roll call.

Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

2) CONSENT AGENDA

Trustee Lamb moved to approve the Consent Agenda to include:

a) Minutes of the Board Meeting held on August 15, 2016, and Minutes of the Special Meeting, Strategic Planning Meeting, and Executive Sessions held on September 12, 2016.

b) Bills Paid and Bills Payable Reports for September 19, 2016.

c) Cash& Investments, Revenue, and Expenditure Reports for August, 2016.

Village of Plainfield

Meeting Minutes—September 19,2016

d) Ordinance No. 3276, decreasing the Class "E" Liquor Licenses to four(4)to reflect the surrender of the Liquor License issued to Starbucks located at 12640 S. Route 59.

e) Approval of the Laserfiche annual maintenance agreement from TKB Associates in the amount of$13,556.00.

Second by Trustee Racich. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes;

Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

3) VILLAGE PRESIDENT COMPENSATION

Trustee Racich moved to adopt Ordinance No. 3277, increasing the annual salary of the Village

President to $24,000.00 effective for the Village President elected in the April 2017 election. Second by Trustee Lamb.

There was some general discussion regarding the position, compensation, and past increases.

Vote by roll call. Lamb, yes; O'Rourke, no; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi,

absent; Collins, yes. 4 yes, 1 no, 2 absent. Motion carried.

4) BOULEVARD SUBDIVISION (PC CASE# 1715-021816.PP/FP)

Trustee Lamb moved to re-approve the final plat of The Boulevard Subdivision, subject to the stipulations of the original approval. Second by Trustee Racich. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent.

Motion carried.

5) CHATHAM SQUARE UNIT 5 (PC CASE# 1387-020708.FP)

Trustee Lamb moved to re-approve the Chatham Square Phase 5 Final Plat of Subdivision, subject to the stipulations of the original approval. Second by Trustee Racich. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent.

Motion carried.

6) ST. MARY'S IMMACULATE PARISH SIGN VARIANCE (ZBA CASE# 1730-071816.V)

Trustee Racich moved to adopt the findings of fact of the Zoning Board of Appeals as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of a variance for a monument sign in excess of the maximum height and area,

including electronic message center area, for St. Mary's Immaculate Parish located at 15629 S. Route 59. Second by Trustee O'Rourke.

Trustee Lamb expressed concern regarding the variance for the sign.

Vote by roll call. Lamb, no; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 3 yes, 1 no, 2 absent. Motion carried.

7) 14125 S. VAN DYKE ROAD (PC CASE# 1727-061716.REZ/PP/FP)

Trustee Racich moved to adopt Ordinance No. 3278, granting approval of a map amendment (re-zoning) of Lot 2 of the Chobar's Resubdivision of Lot 1 from I-1 to R-1, for the property commonly known as 14125 S. Van Dyke Road. Second by Trustee Wojowski.

Village of Plainfield

Meeting Minutes—September 19,2016

Trustee O'Rourke suggested modifying the lot line.

Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

Trustee Lamb moved to approve the preliminary/final plat of Chobar's Resubdivision of Lot 1, subject to the stipulations noted in the staff report. Second by Trustee Racich. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

ADMINISTRATOR'S REPORT

No Report.

MANAGEMENT SERVICES REPORT

Trustee Lamb moved to authorize the equipment purchase and installation cost for upgrades to the Village Hall Boardroom at a total project cost not to exceed $15,050.00. Second by Trustee Racich.

Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

Trustee O'Rourke moved to authorize the Village President to execute a contract with GovHR USA to recruit a Human Resources Manager in an amount not to exceed $16,500.00. Second by Trustee Wojowski. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

ENGINEER'S REPORT

Trustee Lamb moved to award the Route 30 (North) Water Main Replacement Improvements to Superior Excavating Co., the low bidder, at the base bid amount of$784,458.00 and the acceptance of the PVC alternative that is anticipated to reduce the total project cost by $30,000.00. Second by Trustee Racich. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

Trustee Lamb moved to accept the Illinois Environmental Protection Agency's offer to reduce the Village's low interest loan, No. L173115, by the amount of$273,073.00 as it relates to the Naperville Road and Main Street Water Transmission Main Improvement Projects. Second by Trustee Racich.

Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

PLANNING DEPARTMENT REPORT

No Report.

BUILDING DEPARTMENT REPORT

Trustee Lamb moved to authorize the purchase of the New World ERP myCommunity server, myInspections mobile application, and Code Enforcement module software with associated implementation services and travel for an amount not to exceed $35,192.00. Second by Trustee O'Rourke. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

Mr. Ken Goska presented the Operations Report for August, 2016.

PUBLIC WORKS REPORT

Trustee Lamb moved to award the 127th Street and 248th Avenue Shared-Use Path Improvements project to D Construction, the low bidder, in the amount of$198,658.70. Second by Trustee Wojowski. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

Trustee O'Rourke moved to approve a Phase 3, professional service agreement for the 127th Street and 248th Avenue Shared use path project with HLR Inc. in an amount not to exceed $32,576.00 and authorizes the Village President to sign the agreement. Second by Trustee Wojowski. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

Trustee O'Rourke moved to authorize the Village President to sign an Agreement with the Illinois Department of Transportation, Agreement No. JN-117-006, regarding the installation of a traffic signal/pavement widening at US 30 and 119th Street. Second by Trustee Wojowski. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

Trustee Lamb moved to authorize the Village President to adopt Resolution No. 1730, "Exhibit B" Funding Resolution for IDOT Project C91-071-016, appropriating the sum of$8,050.00 or so much thereof as may be necessary to pay its share of the cost of the improvement. Second by Trustee O'Rourke. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

Trustee Lamb moved to award the 2016 Concrete Curb and Sidewalk Program to Davis Concrete, Inc., the low bidder, in the amount of$104,336.50. Second by Trustee O'Rourke. Vote by roll call.

Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

Trustee Lamb moved to waive bidding and authorize the purchase and installation of approximately 800 parkway trees from the Suburban Tree Consortium at a cost not to exceed $200,000. Second by

Trustee O'Rourke. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

Trustee Lamb moved to approve a total payment of$14,747.50, to Sheridan Plumbing& Sewer, for the emergency repair of the storm sewer system that extends along Heggs Road. Second by Trustee O'Rourke. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

POLICE CHIEF'S REPORT

Trustee Lamb moved to authorize the purchase of one (1) Watchguard Digital In-Car Camera System in the amount of$6,201.50. Second by Trustee O'Rourke. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motio

carried.

Trustee Lamb moved to authorize the purchase of thirty-eight (38) new X-CAL LP Special Threat Rifle Plates, 10" x 12", as outlined in the proposal to Streicher's in the amount of$8,968.00. Second by Trustee Racich. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, absent. 4 yes, 0 no, 2 absent. Motion carried.

Trustee Lamb moved to adopt Resolution No. 1731, authorizing Execution of an Intergovernmental Agreement with Will County 9-1-1 Emergency Telephone System Board for Funding of a 9-1-1 Surcharge Reallocation. Second by Trustee Racich. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, no; Bonuchi, absent; Collins, yes. 4 yes, 1 no, 2 absent.

Motion carried.

ATTORNEY'S REPORT

No Report.

Mayor Collins read the reminders.

Trustee Lamb moved to adjourn. Second by O'Rourke. Voice Vote. All in favor, 0 opposed. Motion

carried.

The meeting adjourned at 8:26 p.m.

.Aiditho)

Michelle Gibas, Village Clerk

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Village Of Plainfield Board Of Trustees

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