Village of Bolingbrook Board of Trustees met Sept. 26.
Here is the agenda provided by the board:
PLEDGE OF ALLEGIANCE:
A. ROLL CALL:
B. APPROVAL OF MINUTES:
1. Regular Meeting of September 12, 2023
C. APPROVAL OF AGENDA:
D. APPROVAL OF APPOINTMENTS - BOARDS AND COMMISSIONS:
1. Mayor
a. Commission Appointments/Reappointments
1. Arts Council Commission
New Appointments
Jessica Gaffney - Commissioner
Three Year Term
Leanora Moore - Commissioner
Three Year Term
E. REPORTS OF OFFICERS:
1. Mayor
a. Proclamations
1. Citizens Against Abuse - October 2023 .
b. Presentations
1. VFW Fire EMT of The Year 2022 - Tara Moser, Badge #7153
Presented by Commander Grey Palmer
40/8 Fireman of The Year 2022 - Tara Moser, Badge #7153
Presented by Commander Thomas Mlynek
American Legion Policeman of The Year 2022 - Jon Moritz, Badge #1102
Presented by Commander Hershel Nelson
2. Public Comments - Agenda Items Only**
3. Staff
a. Bill Approval
Bill Listing A: $ 901,594.89
Bill Listing B: $ 137,437.77
Total $1,039,032.66
b. Tax Receipts
1. July 2023 State Income Tax: $662,702.84 a 1.7% Increase from a Year Ago
2. June 2023 Sales Tax: $3,725,953.79 a 5.4% Decrease from a Year Ago
3. July 2023 Motor Fuel Tax: $263,807.78 a 5.4% Increase from a Year Ago
4. June 2023 State Administrative Fee: $30,474.70
F. RESOLUTIONS
1. Resolution (23R-080) Approving Proposal from EMCOR Services Team Mechanical for Removal and Replacement of HVAC Rooftop Unit at Bolingbrook Golf Club - 2001 Rodeo Drive
Current system is twenty plus years old, overheats and condenser has hail damage
New unit energy efficient and comes with warranties
Cost of $41,758.00
Reviewed and approved by Public Services Committee
2. Resolution (23R-081) Approving Proposal from F.H. Paschen, S.N. Nielson & Associates LLC for Rehab of the Bolingbrook Golf Club Cart Path, Clubhouse Patio, and Installation of Temporary Access Road - 2001 Rodeo Drive
Current path is more than twenty years old
Clubhouse Patio to be redone and extended
Cart path cost of $1,600,000.00, Clubhouse Patio cost of $100,000.00, Temporary Access Road cost of $50,000.00 Total $1,750,000.00
Reviewed and approved by Public Services Committee
3. Resolution (23R-082) Approving Proposal from F. H. Paschen, S.N. Nielsen & Associates LLC for Painting of Foyer and Floor Replacement in Lobby Entrance - Bolingbrook Golf Club 2001 Rodeo Drive
Competitvely bided on through Job Order Contracting (JOC)
Painting of foyer entrance
Replacement of flooring in lobby entrance
These two area locations have not been updated since opening of the Golf Club
Cost of $85,000.00
Reviewed and approved by Public Services Committee
4. Resolution (23R-083) Approving Proposal from American Floor Coatings, for Replacement of Epoxy Floor in Public Works Garage - 299 Canterbury Lane
Garage flooring is original flooring and has had no repairs
Floor is peeling, cracking, age related wear, and down to bare pavement in many areas
Without proper epoxy coating salt will also continue to damage existing concrete flooring
Three proposals received.
Approved capital purchase - Cost $110,000.00 - $35,000.00 under budgeted amount
Reviewed and approved by Public Services Committee
5. Resolution (23R-084) Approving Proposal from DeSitter Flooring, Inc. for Replacement of Flooring in Administration Area at Public Works Facility - 299 Canterbury Lane
Current vinyl composite tile is peeling, cracking, has age related wear, and missing in some areas which can cause a safety issue
Three proposals received
DeSitter Flooring is the lowest union proposal and has done other flooring projects at Town Center
Three proposals received.
Approved capital purchase - Cost $39,552.74 $5,747.26 under budgeted amount
Reviewed and approved by Public Services Committee
6. Resolution (23R-085) Approving Proposal from Homer Tree Care Inc. for Residential Block Tree Trim
Located on Village properties and parkways in residential areas
General tree pruning
Clearances for street lighting, vehicles, and pedestrians
Approximately 6,000 trees
Cost $375,000.00 - $150,000.00 over budged amount
Reviewed and approved by Public Services Committee
7. Resolution (23R-086) Approving American Veteran Industries, LLC and J. Hassert Landscaping, Inc. Proposals for Fall Tree Replacement
Replacement of dead/diseased trees - Approximately 800
Six requests for proposals were sent out and five were received
J. Hassert and American Veteran were lowest quoted pricing at cost of $435.00 per tree
Reviewed and approved by Public Services Committee
8. Resolution (23R-087) Approving a Purchase of Replacement Traffic Cabinets from Traffic Control Corporation
Used for operation of traffic signal
Two units for stock in the event of an emergency replacement needed
Includes all hardware
Per unit $32,556.00 Cost of $65,112.00
Reviewed and approved by Public Services Committee
9. Resolution (23R-088) Approving Assignment of Agreement with ESI Consultants, Ltd., (17R-011) for Engineering Services for Phase 1 and Phase 2 Roadway Improvements - Kings Road from Rodeo Drive to Remington Boulevard and Change Order (23R-006) to Gonzalez Companies, LLC
ESI was merged with Gonzalez
No change in terms of contract or impact on cost
No change in staff that service this contract
10. Resolution (23R-089) Approving Assignment of Retirement Plan Advisory Consulting Services Agreement with Mesirow Financial Investment Management, Inc. (23R-089) to Creative Planning, LLC
Village of Bolingbrook's 457 plan with Nationwide
Mesirow Financial Investment Management, Inc. is merging with Creative Planning Holdco, LLC
Former retirement advisory services were through Mesirow Financial Investment Management, Inc.
Will not affect terms of original agreement, including fees or services
Mesirow merged this part of its' business with Creative Planning, LLC
G. ORDINANCES
1. Ordinance (23-032) Approving Plat of Vacation of 10' Public Utility and Drainage Easement Between Lot 22 and 23 in Americana Estates Unit 1
One house is being built on two lots
Eliminating the need for easement or drainage
H. PUBLIC COMMENTS - GENERAL**
I. TRUSTEES' COMMENTS AND REPORTS:
J. EXECUTIVE SESSION:
K. ADJOURNMENT:
https://www.bolingbrook.com/vertical/sites/%7B55EB27CA-CA9F-40A5-A0EF-1E4EEF52F39E%7D/uploads/Agenda_09.26.23.pdf
Alerts Sign-up