City of Joliet Public Service Committee met June 19.
Here is the minutes as provided by the committee:
1. Roll Call
Present: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson,
Councilwoman Bettye Gavin.
Absent: None.
Also Present: Steve Jones - Deputy City Manager, Jim Eggen - Director of
Public Utilities, Jim Trizna - Director of Public Works, Bon Mui - Public Utilities
Administrator, Greg Ruddy - Public Works Administrator, Dave Druzik - Fleet
Services Superintendent, Mike Eulitz - Roadways Engineer, and Mark Sefcik -
Civil Engineer I.
2. Approval of Minutes
Minutes - 6-5-17
Motion to approve the Minutes of the Public Service Committee Meeting from June 5,
2017 was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson,
Councilwoman Bettye Gavin.
Nays: None.
3. Public Comment
4. Contracts
a. Request for Authorization to Award a Contract for the Purchase of Two
Hybrid Articulating Bucket Trucks for the Electric Division
bucket truck purchase
David Druzik, Fleet Services Superintendent, discussed the purchase of two
replacement hybrid articulating bucket trucks for the Electric Division. The
hybrid has a battery backup system so that while they are working on the
streetlight, the diesel engine does not need to run. The arm runs on battery
to lower emissions.
b. Request for Authorization to Purchase a Tandem Axle (6x4) Truck with
Snow Plow Accessories for the Roadways Division
Snow Plow purch
Dave Druzik discussed the replacement of the Tandem Axle Truck with
snow plow accessories. The low bid from Peterbuilt was 11.2% below the
estimate.
c. Request for Authorization to Purchase a three Wheel Broom Street
Sweeper for the Roadways Division
RW Sweeper Purchase
Mike Eulitz, Roadways Engineer, discussed the purchase of a three wheel
broom street sweeper for the Roadways Division, in the amount of
$207,690.00, on behalf of Standard Equipment Company. There are two
machines in Division 2 and one vehicle went down late last year.
d. Request for Authorization to Award a Contract for the Lois Place Sanitary
Sewer Replacement Project
lois pl san swr repl
Jim Eggen, Director of Public Utilities, discussed the Lois Place Sanitary
Sewer Replacement Project, in the amount of $34,460.00, on behalf of Len
Cox & Sons Excavating.
e. Request for Authorization to Approve the Emergency Replacement of the
Rock Well 1 Motor
emerg repl well rock 1 motor
Jim Eggen discussed Rock Well 1 Motor, in the amount of $28,104.00, on
behalf of Layne Christensen Company.
Motion to recommend Authorization to Award a Contract for: a) Purchase of Two Hybrid
Articulating Bucket Trucks for the Electric Division; b) Purchase a Tandem Axle (6x4)
Truck with Snow Plow Accessories for the Roadways Division; c) Purchase a Three
Wheel Broom Street Sweeper for the Roadways Division; d) Lois Place Sanitary Sewer
Replacement Project; and e) Approve the Emergency Replacement of the Rock Well 1
Motor to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson,
Councilwoman Bettye Gavin.
Nays: None.
5. Change Orders / Pay Estimates / and Final Payments
a. Request for Authorization to Approve Amendment No. 1 for Phase 1 and II
Engineering Services for the Washington Street over Hickory Creek Bridge
Repair Project – 2016 – MFT Sect. No. 16-00499-00-BR
Amend 1 - Washington St Bridge
Mark Sefcik, Civil Engineer I, discussed Amendment No. 1 for Phase I and II
Engineering, in the amount of $30,496.01, on behalf of Willett Hofmann &
Associates Inc. This increase was for a Preliminary Environmental Site
Assessment and Wetland Survey that was not originally required.
b. Request for Authorization to Approve Change Order No. 1 for the Well 23D
Rehabilitation Project
co 1 well 23D rehab
Jim Eggen discussed Change Order No. 1, in the amount of $54,153.00, on
behalf of Layne Christensen Company. Additional hours were needed in
order to complete the additional airlift surging.
c. Request for Authorization to Approve Payment for the Asset Management /
Work Order System Annual Maintenance (Public Utilities) – 2017
2017 wo system
Jim Eggen discussed the Annual Payment of the Asset Management / Work
Order System, in the amount of $53,027.00, on behalf of Trimble
Navigation.
d. Request for Authorization to Approve Change Order No. 1 and Payment
No. 1 and Final for Emergency Ambulance Repair
co 1 ambulance repair
Dave Druzik discussed Change Order No. 1, in the amount of $20,342.95,
on behalf of Rock River Auto Body. Reimbursement will be sought through
the City of Joliet's Legal Department. The price of a brand new fully
equipped Ambulance is approximately $260,000.00.
Motion to recommend Request for Authorization to Approve: a) Amendment No. 1 for
Phase I and II Engineering Services for the Washington Street over Hickory Creek
Bridge Repair Project - 2017, MFT Section No. 16-00499-00-BR; b) Change Order No. 1
for the Well 23D Rehabilitation Project; c) Payment for the Asset Management / Work
Order System Annual Maintenance (Public Utilities) - 2017; and d) Change Order No. 1
and Payment No. 1 and Final for Emergency Ambulance Repair to full Council was made
by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson,
Councilwoman Bettye Gavin.
Nays: None.
6. Ordinances and Resolutions
a. Resolution Appropriating Funds for Phase I and II Engineering Services for
the Washington Street over Hickory Creek Bridge Repair Project – MFT
Sect. No. 16-00499-00-BR
RES - Washington St Bridge
Jim Trizna discussed this item.
Motion to recommend a) Resolution Appropriating Funds for Phase I and II Engineering
Services for the Washington Street over Hickory Creek Bridge Repair Project – MFT
Sect. No. 16-00499-00-BR to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson,
Councilwoman Bettye Gavin.
Nays: None.
7. New or Old Business, not for final action or recommendation
a. 208 Monroe Street (off of Water Street) behind the ball diamond
Councilwoman Gavin asked if this will be resurfaced in the near
future. There are approximately three houses here. It was never paved and
when it rains it is a muddy swamp. Jim Trizna stated he will look at and get
back to Councilwoman Gavin. Jim Eggen stated there is a future CSO
project to go through between the house and river wall in the next 3-4 years.
b. Report on Hydrant Repairs
Jim Eggen stated 16 hydrants were repaired, four of those were out of
service, six were operational but needed repairs, and six were normal prior
to testing by the Fire Department. Currently there are 43 out of service.
c. Report on Valves
Six valves were added to the list, two valves were repaired, and that leaves
22 valves out of service. Councilman Hug asked about the three valves on
County Line Road. Jim Eggen gave an update on this.
Last week there was a bad water main break on Caton Farm Road. The
feeds going into the subdivision affected were unable to be isolated
because they were buried. These valves will be scratched for to try and
locate. There are various other utilities now in this same area. Once the
valves are found, they will be raised to grade so there is access. If there is
a planned outage we will hand out notices. For all emergencies, we
encourage residents to sign up for the Emergency Notification System on
the City Website at www.cityofjoliet.info. You can find this at "I want to -
Stay Informed". Councilman Hug asked if Lakewood on Caton will have any
roads resurfaced in 2017. Public Works stated not this year. They will look
to see if any are slated for 2018.
d. Utilities Contracted Services
Nothing new at this time.
8. Adjournment
Motion to adjourn was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson,
Councilwoman Bettye Gavin.
Nays: None.
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