Will County Gazette

The city of Joliet Public Service Committee met Jan. 17 to award a streetlight contract.

Here are the meeting's minutes, as provided by the committee:

The Joliet Public Service Committee is a standing committee of the city council.

Proceedings of the City of Joliet Public Service Committee held on January 17, 2017

AUDIO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES

DRAFT MINUTES SUBJECT TO COMMITTEE APPROVAL

PUBLIC SERVICE COMMITTEE MEETING of the City of Joliet, Illinois was held on Tuesday, January 17, 2017 at 4:30 p.m. in the Executive Conference Room, 150 W. Jefferson Street, Joliet, Illinois.

1. ROLL CALL

PRESENT: Councilman Larry E. Hug, Councilwoman Brooke Hernandez Brewer, Councilwoman Bettye Gavin.

ABSENT: None.

ALSO PRESENT: Jim Eggen - Director of Public Utilities, Jim Trizna - Director of Public Works, Bon Mui - Public Utilities Administrator, Mike Eulitz - Roadways Engineer, Jon Hall - Capital Program Engineer, Russ Lubash - Traffic Engineer, David Ortiz - Civil Engineer I, and Mark Sefcik - Civil Engineer I.

Councilwoman Hernandez Brewer joined the meeting at 4:45 p.m.

2. APPROVAL OF MINUTES

Minutes 1.3.17

Motion to approve was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote: AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin. NAYS: None.

3. PUBLIC COMMENT

4. CONTRACTS

a. Request for Authorization to Award a Contract for the 2017 Streetlight

Luminaires Purchase Order – Phase 1

PH 1 Streetlight Luminaires

b. Request for Authorization to Award a Contract for the 2017 Streetlight

Luminaires Purchase Order – Phase 2

PH 2 Streetlight Luminaires

Russ Lubash, Traffic Engineer, discussed Phase 1, for 379 fixtures, and Phase 2, for 380 fixtures, to meet requirements set out by the DCEO. Funding has been separated by parameters and each phase qualifies for the funding. Modifications of the incentives had been changed in December. This is the third phase of the project being completed by the City. The timeframe for completion is short and needs to be completed by May 8, 2017. The vendor who supplied fixtures for Phase 1 was confident they could supply the materials within the next two months. The electrical maintenance company we use stated they have the manpower to complete the labor portion of the installs to meet the deadline. Phase 1 lights will be west of Route 59 and Phase 2 lights will be Houbolt Road, McDonough, Infantry Drive, and Black Road. This upgrade change from High Pressure Sodium Fixtures to LED will also save energy costs. The RTI will be just less than 3 years and the life span is expected at 10-20 years per bulb. These lights bring our cost down from a 50% share to a 12% share. The electric costs are also lower.

c. Request for Authorization to Award a Contract for Professional Engineering Services for Project Manager Services for the Houbolt Road (I-80 – U.S. Route 6) Interchange Modification and Roadway Reconstruction Projec Houbolt Rd Interchange Mod Eng Contract Jim Trizna, Director of Public Works, gave a brief history of how this project came to be. As part of the program IDOT said they will give the City $21 million dollars for Engineering and Constructions costs. The first order of business is to hire a Project Manager / Consultant to oversee the project, in the amount of $210,000.00 for 2017, and in the amount of $187,715.61 for 2018. Russ Lubash discussed the request for qualification process that was sent to four firms. Interviews were conducted on three of the four firms and staff came to the conclusion that T.Y. Lin International was the best fit for the project. The scope and the time and material prices were negotiated, for a total amount of $397,715.61, for the two year project. The City has worked with the consultant before and is satisfied with their work.

d. Request for Authorization to Approve Annual Service Agreement for Sewer System Monitoring

Sewer Monitoring Svc Agmnt

Jon Hall, Capital Programs Engineer, discussed the Annual Service Agreement for Sewer System Monitoring, in the amount of $68,188.97, on behalf of EmNet LLC. This monitoring is required by the IEPA when overflows occur. This system collects the data as to when it happened, how long the event lasted, etc.

e. Request for Authorization to Approve a Professional Services Agreement for the 2017 – 2019 Utilities GIS Mapping Program 2017-19 PSA Utilities GIS Mapping Prog Jon Hall discussed the proposals from three (3) companies for a three (3) year project. Jim Eggen, Director of Public Utilities, discussed that if there are overages each year for scope changes they would be charged on a time and material basis.

Motion to recommend Authorization to:

a) Award a Contract for the 2017 Streetlight Luminaires Purchase Order Phase 1;

b) Award a Contract for the 2017 Streetlight Luminaires Purchase Order - Phase 2;

c) Award a Contract for the Professional Engineering Services for Project Manager Services for the Houbolt Road (I-80 - U.S. Route 6) Interchange Modification and Roadway Reconstruction Project;

d) Approve Annual Service Agreement for Sewer System Monitoring; and

e) Approve a Professional Services Agreement for the 2017 – 2019 Utilities GIS Mapping Program to full Council was made by Councilwoman Bettye Gavin.

Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote: AYES: Councilman Larry E. Hug, Councilwoman Bettye Gavin. NAYS: None.

5. CHANGE ORDERS / PAY ESTIMATES / AND FINAL PAYMENTS

a. Request for Authorization to Approve Change Order No. 4 for the Osgood

Street / Second Avenue Roadway Project - MFT Sect. No. 16-0493-00-FP

CO 4 Osgood St Second Ave

David Ortiz, Civil Engineer I, discussed Change Order No. 4, in the amount of $24,264.36, to the Osgood Street / Second Ave. Roadway Improvement Project.

b. Request for Authorization to Approve Change Order No. 1 and Payment Request No. 3 and Final for the 2016 Resurfacing Contract - Phase II

CO 1 2016 RW Resfc Phase 2

Mike Eulitz, Roadways Engineer, discussed change Order No. 1, in the amount of ($88,153.25), on the 2016 Resurfacing Contract. Also discussed was Payment No. 3 and final in the amount of $40,638.71.

c. Request for Authorization to Approve Change Order No. 1 for the 2016

Utilities Electrical Maintenance Service Agreement

CO 1 2016 Util Electrical Maint

Jim Eggen discussed Change Order No. 1, in the amount of $21,288.02, to the Utilities Electrical Maintenance Service Agreement. The increase was due to extra work at the ESTP and various call outs. Larry Hug confirmed that this is the company that maintains our treatment plant electrical issues.

d. Request for Authorization to Approve Change Order No. 1 to the 2016

Electrical Maintenance Assistance Contract

CO 1 2016 Electrical Maint

Russ Lubash discussed Change Order No. 1 for the replacement of 759 fixtures for Phase 1 and Phase 2 Luminaires awards.

Motion to recommend Request for Authorization to Approve: a) Change Order No. 4 for the Osgood Street / Second Avenue Roadway Project; c) Change Order No. 1 for the 2016 Utilities Electrical Maintenance Service Agreement; and d) Change Order No. 1 to the 2016 Electrical Maintenance Assistance Contract to full Council was made by Councilwoman Bettye Gavin.

Motion seconded by Councilwoman Brooke Hernandez Brewer. Motion carried by the following vote: AYES: Councilman Larry E. Hug, Councilwoman Brooke Hernandez Brewer, Councilwoman Bettye Gavin. NAYS: None.

Motion to recommend b) Request for Authorization to Approve Change Order No. 1 and Payment Request No. 3 and Final for the 2016 Resurfacing Contract - Phase II by the Public Service Committee was made by Councilwoman Bettye Gavin.

Motion seconded by Councilwoman Brooke Hernandez Brewer. Motion carried by the following vote: AYES: Councilman Larry E. Hug, Councilwoman Brooke Hernandez Brewer, Councilwoman Bettye Gavin. NAYS: None.

6. ORDINANCES AND RESOLUTIONS

a. Resolution Appropriating Additional Funds for the John Street / Prairie Avenue Roadway Improvements Project – 2015 – MFT Sect. No. 14- 00478-00-FP

Res MFT John St Prairie Ave

Mark Sefcik, Civil Engineer I, discussed the MFT Resolution, in the amount of $2,667.67, for the John Street project.

b. Resolution Appropriating Motor Fuel Tax Funds for the Osgood Street / Second Avenue Roadway Project – MFT Sect. No. 16-00493-00-FP

Res MFT Osgood Second Ave

David Ortiz discussed the MFT Resolution, in the amount of $15,202.86, to the Osgood Street contract.

c. Resolution Accepting Dedication of a Public Utility and Drainage Easement for a Water Main at the Proposed Pabst Blue Ribbon Warehouse, located at 1511 Olympic Boulevard

Res esmnt 1511 olympic

Jim Eggen discussed the easement for the fire loop around the system.

Motion to recommend Resolution: a) Appropriating Additional Funds for the John Street / Prairie Avenue Roadway Improvement Project; b) Appropriating Motor Fuel Tax Funds for the Osgood Street / Second Avenue Roadway Project; and c) Accepting Dedication of a Public Utility and Drainage Easement for a Water Main at the Proposed Pabst Blue Ribbon Warehouse, located at 1511 Olympic Boulevard to full Council was made by Councilwoman Bettye Gavin.

Motion seconded by Councilwoman Brooke Hernandez Brewer. Motion carried by the following vote: AYES: Councilman Larry E. Hug, Councilwoman Brooke Hernandez Brewer, Councilwoman Bettye Gavin. NAYS: None.

7. NEW or OLD BUSINESS, not for final action or recommendation

a. Report on Hydrant Repairs

Jim Eggen discussed 15 fire hydrants were put back in service, 44 repairs, 66 are out of service with 46 operational but need repair. Total estimate of hydrants is 7,500.

b. Report on Valves

Jim Eggen reported 2 valves were repaired, 2 were added, so we are maintaining at 20 out of service. Citywide there are approx. 10-15 thousand valves.

c. Utilities Contracted Services

Jim Eggen updated from last meeting, started working on the force main at Route 59 and Black Road. Public Utilities have located the leak and need to open a second hole. We treat all the wastewater from Shorewood. This force main send the waste from Shorewood and this section of Joliet to the Aux Sable treatment plant.

d. Ridgewood Area

Complaint of numerous water main breaks in the area over the last three years. Jim Eggen stated with the expansion of the Capital Improvement Program 1% of the system will be done each year. There should be operable valves to isolate blocks to minimize the outages when they occur. Jim Eggen will look at the plan and update Council.

e. Who do we go to for environmental cleanup?

Future Environmental contacted Councilwoman Brewer. Jim Eggen stated when we get an emergency situation, we get a company out that traps the fluids to prevent further issues. If we are able to identify the culprit we can pursue charges. They would speak with Bon Mui or Jim Eggen.

8. ADJOURNMENT

Motion to adjourn was made by Councilwoman Bettye Gavin.

Motion seconded by Councilwoman Brooke Hernandez Brewer. Motion carried by the following vote: AYES: Councilman Larry E. Hug, Councilwoman Brooke Hernandez Brewer, Councilwoman Bettye Gavin. NAYS: None.